RFP 2024-014 Memorial Union Retail Space

Agency:	University of Maine
State:	Maine
Type of Government:	State & Local
NAICS Category:	531120 - Lessors of Nonresidential Buildings (except Miniwarehouses)
Posted Date:	Sep 6, 2023
Due Date:	Oct 20, 2023
Solicitation No:	2024-014
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

Administered by University of Maine System

Office of Strategic Procurement

Request for Proposal (RFP)

MEMORIAL UNION RETAIL SPACE

RFP #2024-014

Issued Date: September 6, 2023

Response Deadline Date/Time: October 20, 2023, 11:59 p.m.

EST

Response Submission Information:

Submitted electronically to UMSResponses@maine.edu

Email Subject Line – DH: Memorial Union Response - RFP#2024-014

Response Contact Information:

Strategic Sourcing Manager (SSM): Derek Houtman

Email: UMSResponses@maine.edu Phone: (207) 581-2678

Request for Proposal – Memorial Union Retail Space

Dated: September 6, 2023

Contents

1.0 INTRODUCTION ............................................................................................................................ 3

1.1 Definitions, Background, Purpose and Specifications .................................................. 3

1.2 General Information................................................................................................................. 6

1.3 General Submission Provisions ........................................................................................ 11

2.0 EVALUATION AND AWARD PROCESS................................................................................ 13

2.1 Evaluation Criteria ................................................................................................................. 13

2.2 Award ........................................................................................................................................ 13

2.3 Negotiations ............................................................................................................................ 13

2.4 Award Protest ......................................................................................................................... 14

3.0 RESPONSE FORMAT REQUIREMENTS ............................................................................... 15

3.1 General Format Instructions ............................................................................................... 15

3.2 Response Format Instructions ........................................................................................... 15

Appendix A – University of Maine System Response Cover Page................................... 17

Appendix B – Debarment, Performance and Non-Collusion Certification...................... 18

Appendix C – Organization Reference Form .......................................................................... 19

Appendix D – Evaluation Question(s) - Organization, Qualifications and Experience20

Appendix E – Memorial Union Proposal .................................................................................. 21

University of Maine System RFP

Rev. 08/03/2022

Page 2 of 21

Request for Proposal – Memorial Union Retail Space

Dated: September 6, 2023

1.0 INTRODUCTION

1.1 Definitions, Background, Purpose and Specifications

1.1.1 Definitions

The University of Maine System will hereinafter be referred to as the "University."

Respondents to the document shall be referred to as "Respondent(s)” or

“Respondent”.

The Respondent to whom the Agreement is awarded shall be referred to as the

"Contractor."

The University of Maine System and other components of the University shall be

referred to as “Multi-Institution”.

1.1.2

Background

Overview

Established in 1968, the University of Maine System (UMS) unites six distinctive

public universities, comprising 10 campuses and numerous centers, in the

common purpose of providing quality higher education while delivering on its

traditional tripartite mission of teaching, research, and public service.

A comprehensive public institution of higher education, UMS serves more than

30,000 students annually and is supported by the efforts of more than 2,000 full-

time and part-time faculty, more than 3,000 regular full-time and part-time staff,

and a complement of part-time temporary (adjunct) faculty.

Reaching more than 500,000 people annually through educational and cultural

offerings, the University of Maine System also benefits from more than two-thirds

of its alumni population residing within the state; more than 123,000 individuals.

The System consists of six universities: The University of Maine (UMaine),

including its regional campus the University of Maine at Machias (UMM); the

University of Maine at Augusta (UMA); the University of Maine at Farmington

(UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at

Presque Isle (UMPI); and the University of Southern Maine (USM). The System

also includes the University of Maine School of Law and the University of Maine

Graduate and Professional Center.

University of Maine

The University of Maine, founded in Orono in 1865, is the state's land grant and

sea grant university. As the state’s only public research university, UMaine has a

statewide mission of teaching, research and economic development, and

community service. UMaine is among the most comprehensive higher education

institutions in the Northeast with nearly 100 majors and academic programs. It

attracts students from Maine and 49 other states, and more than 60 countries. It

currently enrolls more than 11,400 undergraduate and graduate students who can

directly participate in research, working with world-class scholars. UMaine offers

more than 100 degree programs through which students can earn graduate

certificates, master's, doctoral or professional science master's degrees. The

university promotes environmental stewardship, with substantial efforts campus

wide aimed at conserving energy, recycling and adhering to green building

standards in new construction.

University of Maine System RFP

Rev. 08/03/2022

Page 3 of 21

Request for Proposal – Memorial Union Retail Space

Dated: September 6, 2023

1.1.3

Purpose

The University of Maine is seeking responses to provide retail or vendor services

on campus as defined in this document. This document provides instructions for

submitting responses, the procedure and criteria by which the Respondent(s) will

be selected, and the contractual terms which will govern the relationship between

the University and the awarded Respondent(s).

The University of Maine, acting through the University of Maine System, is seeking

contractual collaboration with a business entity or entities to provide retail services

for students, employees, and visitors in the Memorial Union. We invite proposals

from any retail interest, however, the following retails activities are prohibited:

a. Sale of books, computers/software, and UMaine branded gear/items;

b. Food service including fast food service and food-to-order services.

c. Cannabis and/or alcohol sales.

d. Mail and photocopy services.

NOTE: The University of Maine (UMaine) desires to award the Contract for all

services to a single bidder, however, unbundled proposals for all spaces will be

considered.

Respondents should review 1.1.4 Specifications / Scope of Work of this

document to see the full Scope of Services/Products required.

The University is committed to providing increased access and opportunity to

diverse businesses include and not limited to: Lesbian, Gay, Bisexual and

Transgender Business Enterprise (LGBTQ+BE); Minority Business Enterprise

(MBE); Service-Disabled Veteran Business Enterprise (SDVBE); Small Business

Enterprise (SBE); veteran-owned; service-disabled veteran-owned; HUBZone;

small disadvantaged business; women-owned; minority-owned; Veteran Business

Enterprise (VBE); and Women’s Business Enterprise (WBE).

Though this document is only for the University of Maine (Orono campus).

1.1.4

Specifications / Scope of Work

The University of Maine, the largest of the state’s universities and its only R-1

institution has a total enrollment of approximately 11,000 students (approx. 3,700

in residence on campus) plus approximately 2,300 employees, is requesting

student-centered, cutting edge, and innovative proposals for retail spaces in the

Memorial Union. The objective of this RFP is that the resulting contract shall

impose no financial obligation or cost on the University and will generate revenue

for the Division of Student Life at the University of Maine (UMaine).

The Memorial Union is currently home to several student-centric and essential

functions including the Division of Student Life, Auxiliary Enterprises, and

University of Maine Student Government, Inc. We are seeking retail space in the

Memorial Union (Rooms 223, 223A, 223B, 223C, 225 and 225A). The space is

located on the second floor which is where the meeting rooms are concentrated.

Additionally, the Information Booth, restrooms and building directory are co-

located in this area. Sodexo operates a food service venue at the south end of the

University of Maine System RFP

Rev. 08/03/2022

Page 4 of 21

Request for Proposal – Memorial Union Retail Space

Dated: September 6, 2023

second floor and during the academic year, student interest tables are also located

in this high-traffic area of the building.

Renovation to the space(s) would be the responsibility of the successful bidder,

and renovation plans would need to be pre-approved by the Office of Facilities

Management to assure they meet UMS standards before construction could begin.

The successful bidder should plan to include payment to a UMS Project Manager

in its renovation budget (estimated cost for the Project Manager is 10% of the

project cost). It is UMaine’s goal to have a retail operation in place and operational

by the start of the Spring 2024 semester (or sooner if possible).

Utilities (electricity, internet, heat, and water) and snow removal would be provided

by UMaine. UMaine would also be responsible for maintaining these systems.

Personnel costs, renovation costs, and additional operational expenses would be

borne by the successful bidder.

Hours of operation need to conform to the general building hours. Typically, during

the academic year, the Memorial Union is open from 6:00 a.m. – 12:00 midnight.

Hours of operation are reduced during the summer (mid-May through mid-August)

as well as posted during university breaks (Thanksgiving, semester break, spring

break, etc.) and holidays (4th of July, Juneteenth, Veterans’ Day, etc.).

Additional Specifications for retail operations in the Memorial Union

The Contractor/Successful Bidder shall have the exclusive rights to operate a

retail business in the Memorial Union. The Contractor shall operate and manage

the retail business in a manner that reflects the image and reputation of the

University and supports the academic mission of the University.

The Contractor shall provide the necessary and appropriately trained and

certified (licensed if appropriate) staff, equipment, supplies and other necessities

required of the business. The Contractor shall meet the applicable standards for

operation including but not limited to federal, state and local requirements.

The Contractor should become involved in the academic and social environment

of the University and provide opportunities to collaborate and support the campus

community.

The Contractor must have been in business for a minimum of five (5) years and

shall provide a reference list that shall include the business name, contact name,

title and phone number, start date of the original Contract and a brief description

of services provided and a comparable to what will be offered in the proposal.

The Contractor must have an established business operating plan that includes

but is not limited to the following:

• Marketing and communication planning and implementation for the campus.

• Accounting services that include regular reports of the performance of the

operation.

University of Maine System RFP

Rev. 08/03/2022

Page 5 of 21

bid #	due date	due time	commodity	attachments	addenda
2024-014	20-Oct-2023	11:59 pm	RFP 2024-014 Memorial Union Retail Space	No attachments available	No addenda file(s) available

RFP 2024-014 Memorial Union Retail Space

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also