2024-17 RFP Medical Examiner Services

Agency:	Clark County Public Transportation Benefit Area Authority (C-Tran)
State:	Washington
Type of Government:	State & Local
NAICS Category:	621111 - Offices of Physicians (except Mental Health Specialists)
Posted Date:	Mar 8, 2024
Due Date:	Apr 8, 2024
Solicitation No:	2024-17
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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REQUEST FOR PROPOSALS

FOR

2024-17 Medical Examiner Services

March 8, 2024

Questions Due:

March 22, 2024, by 5:00 p.m.

PROPOSALS DUE:

April 8, 2024, by 3:00 p.m.

10600 NE 51st Circle

Vancouver, WA 98682

CONTACT:

procurement@c-tran.org

Contents

1 GENERAL INFORMATION ................................................................................................................................ 1

1.1 INTRODUCTION ...................................................................................................................................................... 1

1.2 AGENCY BACKGROUND.......................................................................................................................................... 1

1.3 REIMBURSEMENT .................................................................................................................................................. 1

1.4 PROPOSALS BECOME PUBLIC RECORDS .............................................................................................................. 2

1.5 NONDISCRIMINATION............................................................................................................................................ 2

1.6 ANTICIPATED RFP EVALUATION SCHEDULE...................................................................................................... 2

1.7 COOPERATIVE PURCHASING - RESERVED ....................................................................................................... 2

1.8 PROCUREMENT PROTEST PROCEDURE................................................................................................................ 2

2 GENERAL REQUIREMENTS ............................................................................................................................. 4

2.1 INQUIRIES ON RFP ................................................................................................................................................ 4

2.2 SUBMITTAL OF PROPOSALS .................................................................................................................................. 4

2.3 ADDENDUM TO RFP.............................................................................................................................................. 5

2.4 VALIDITY PERIOD .................................................................................................................................................. 5

3 SCOPE OF SERVICES .......................................................................................................................................... 6

3.1 INTRODUCTION ...................................................................................................................................................... 6

3.2 CONTRACTOR RESPONSIBILITIES......................................................................................................................... 6

3.2.1 Extended Physicals ..................................................................................................................................... 6

3.2.2 Return to Work Examinations................................................................................................................ 7

3.2.3 Medical Consultation ................................................................................................................................. 7

3.2.4 Fitness for Duty Examinations ............................................................................................................... 7

3.3 SUBCONTRACTORS................................................................................................................................................. 8

4 PROPOSAL REQUIREMENTS........................................................................................................................... 9

4.1 LICENSES, CERTIFICATES, AND PERMITS ............................................................................................................ 9

4.2 CONTRACT EXCEPTIONS........................................................................................................................................ 9

4.3 REQUIRED FORMS............................................................................................................................................... 10

4.4 TECHNICAL APPROACH AND FUNCTIONALITY ................................................................................................. 10

4.5 PERFORMANCE MEASURES................................................................................................................................ 10

4.6 TIME OF PERFORMANCE .................................................................................................................................... 10

4.7 PRICE PROPOSAL ................................................................................................................................................ 10

5 EVALUATION .....................................................................................................................................................11

5.1 EVALUATION CRITERIA ...................................................................................................................................... 11

5.2 SCORING PROCESS .............................................................................................................................................. 11

5.3 INTERVIEWS/PRODUCT DEMONSTRATION...................................................................................................... 11

5.4 PRICE PROPOSAL ................................................................................................................................................ 11

5.5 SITE VISITS .......................................................................................................................................................... 11

ATTACHMENTS: REQUIRED CONTRACT CERTIFICATIONS, CLAUSES, AND OTHER INFORMATION

......................................................................................................................................................................................... 12

Attachment A-1............................................................................................................................................................ 13

Attachment A-2............................................................................................................................................................ 14

Attachment A-3............................................................................................................................................................ 16

Attachment A-4............................................................................................................................................................ 17

Attachment A-5............................................................................................................................................................ 19

Attachment B ................................................................................................................................................................ 20

Attachment C ................................................................................................................................................................ 23

1 GENERAL INFORMATION

1.1 Introduction

This solicitation issued by the Clark County Public Transportation Benefit Area (dba C-TRAN) is

requesting proposals from firms interested in providing medical examiner services from a Medical

Examiner (ME) who is on the National Registry of Certified Medical Examiner(s) to conduct

Department of Transportation (DOT) pre-employment exams, DOT medical certification renewal

exams, return-to-work exams, fitness-for-duty exams, annual respirator evaluations and perform

annual audiograms for employees with high-level exposure, occasional drug testing, and

consultation on a wide range of medical issues as needed.

C-TRAN has an inherent operational responsibility for public safety and must ensure employees

have the physical, sensory, and mental abilities to perform the work and meet all necessary

requirements to hold and maintain the required licenses and certifications for their job. C-TRAN is

required to comply with DOT regulations concerning physical certification of commercial drivers.

C-TRAN employs approximately 439 people, 330 of whom are in positions which require a

Commercial Driver’s License.

All interested bidders, will be expected to submit the requested information shall be submitted in

the format required by 3:00 p.m. on Monday April 8, 2024. Any responses received after the

deadline will not be considered.

1.2 Agency Background

C-TRAN is a municipal corporation of the State of Washington governed by a board of elected

officials. C-TRAN provides transit services throughout its specified service area boundaries in Clark

County, Washington, and to Portland, Oregon. C-TRAN’s service area population is approximately

432,000 persons in an area of 143 square miles. In 2020, C-TRAN’s total ridership equaled

approximately 3,832,482 passengers.

1.3 Reimbursement

C-TRAN will not reimburse Proposers for any costs involved in the preparation and submission of

responses to this Request for Proposals (RFP) or in the preparation for and attendance at

subsequent interviews or demonstrations. Furthermore, this RFP does not obligate C-TRAN to

accept or contract for any expressed or implied services.

1.4 Proposals Become Public Records

During the evaluation process, C-TRAN treats all proposals with the highest level of confidentiality;

however, once the evaluation process has been completed and a Contract is awarded, the entire

procurement becomes public information and subject to the Washington State Public Disclosure Act

(RCW 42.17). Any proprietary information revealed in the proposal should therefore be clearly

identified as such. C-TRAN will notify any Proposer before releasing the proprietary information to

any request for public records. If the Proposer believes its records are exempt from disclosure, it is

the Proposer’s sole responsibility to pursue a lawsuit under RCW 42.56.540 to enjoin disclosure. It

is the Proposer’s discretionary decision whether to file such a lawsuit. However, if the Proposer

does not timely obtain and serve an injunction, C-TRAN will disclose the records, in accordance with

applicable law.

1.5 Nondiscrimination

C-TRAN, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d to

200d-4, and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office

of the Secretary, Part 21, Nondiscrimination in Federally Assisted Programs of the Department of

Transportation issued pursuant to such Act, hereby notifies all Proposers that it will affirmatively

ensure that in regard to any contract entered into pursuant to this RFP, minority business

enterprises will be afforded full opportunity to submit a proposal in response to this request and

will not be discriminated against on the grounds of race, color, sex or national origin in

consideration for an award.

1.6 Anticipated RFP Evaluation Schedule

The following timeline is the anticipated schedule for the RFP process. At C-TRAN’s discretion the

anticipated schedule may change.

RFP Advertised

Questions Due

Proposals Due

Evaluation Meeting

Interviews (if required)

Best and Final Offer Due (if needed)

Board Contract Award

Contract Protest Period Ends

Notice to Proceed

March 8, 2024

March 22, 2024, at 5:00 p.m.

April 8, 2024, at 3:00 p.m.

Week of April 8, 2024

Week of April 15, 2024

May 14, 2024 (if required)

May 21, 2024

May 22, 2024

1.7 Cooperative Purchasing - RESERVED

1.8 Procurement Protest Procedure

Proposers or third parties who can demonstrate a substantial economic interest may protest

C-TRAN’s decision regarding the below:

2024-17 RFP Medical Examiner Services

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