RFP - McDuffie Conveyor Belts
| Agency: | Alabama State |
|---|---|
| State: | Alabama |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Aug 10, 2026 |
| Due Date: | Aug 26, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Description
RFP – McDuffie Conveyor Belts
- August 10, 2026
Documents
Schedule
Electronic Submittal Deadline: Wednesday, August 26, 2026, 10:00 AM CST.
Publicly Issue / Advertise / Post RFP Solicitation: Monday, August 10, 2026.
Deadline Interested Offerors may submit Request for Information (RFI): Monday, August 17, 2026 – COB.
APA Response to RFI(s): Wednesday, August 19, 2026 – COB.
Deadline Closing Date/Time for Receipt of RFP Submissions: Wednesday, August 26, 2026, 10:00 AM CST.
Notification of Intent to Award Date: August 31, 2026.
Attachment Preview
Commercial Products & Services Agreement Pursuant to Bid Solicitation / Request for Proposal
IDIQ Conveyor Belt Procurement – McDuffie Coal Terminal
Date: 08/10/2026
NOTICE TO APA BIDDERS / OFFERORS
From: Alabama Port Authority
Attn: Terell Taylor / Charles St. Pierre
P.O. Box 1588
Mobile, AL 36633
In Support of: – McDuffie Coal Terminal Facility, Mobile, Al 36603
Subject: SPECIFICATIONS AND CONTRACT DOCUMENTS FOR:
IDIQ Conveyor Belt Procurement – McDuffie Coal Terminal
Douglas C. Otto, Jr., P.E., Director & CEO
Kay Ivey, Governor of Alabama
ISSUED BY
Procurement Department
1
Commercial Products & Services Agreement Pursuant to Bid Solicitation / Request for Proposal
IDIQ Conveyor Belt Procurement – McDuffie Coal Terminal
This is an electronic combined synopsis/solicitation for commercial items / equipment required in support
of the Alabama Port Authority (APA), Mobile Alabama. This combined synopsis announcement
constitutes the only solicitation. Proposals are being requested and a written solicitation will not be
issued. Solicitation – Indefinite Delivery-Indefinite Quantity (IDIQ) Conveyor Belt(s) Procurement
is issued as a Request for Proposal (RFP). This solicitation document and its’ legal terms, conditions,
provisions and clauses constitute the bases for the resultant contract which shall serve as the governing
and controlling document.
ALABAMA PORT AUTHORITY (APA) INDEFINITE QUANTITY CONTRACT
(a) This is an Indefinite Delivery – Indefinite Quantity (IDIQ) contract for the supplies specified, and for the
effective period stated, within this RFP. The Line Item(s) and Quantities of supplies specified within the
Pricing Schedule are estimates only and are not purchased by this contract.
(b) Deliveries shall be made only as authorized by individual Delivery Orders issued by the APA, McDuffie
Coal Terminal Warehouse Manager in accordance with this RFP. The Supplier/Manufacturer shall
furnish to the APA, when and if ordered, the supplies or services specified in the Schedule up to and
including the quantity designated.
(c) There is no limit on the number of orders that may be issued.
(d) Any order issued during the effective period of the Base Contract Period, and any and all exercised Option
Contract Periods, and not completed within that period shall be completed by the Supplier/Manufacturer within
the time specified in the Delivery Order.
(End of provision)
Contract Term: Base Twelve (12)-Month Contract Period, with Four (4) Optional Twelve (12)-Month
Contract Periods.
The purpose of this solicitation is to obtain the Commercial Products or Services specified herein,
beginning on the contract award signature date for a twelve (12) month Base Contract Period, with the
option to extend the contract term for four (4) additional twelve (12)-month periods, at the sole discretion
of the APA, all subject to the approval of the Board of Directors of the APA. The successful awardee(s)
will be notified in writing, not less than 60 calendar days prior to the end date of an expiring contract
period (base or option), of the APA’s notice of intent to exercise the next option period. Annual option
period renewals will be contingent upon consistent high-quality delivery of products, services,
performance, and warranty adherence as applicable.
(End of provision)
2
Commercial Products & Services Agreement Pursuant to Bid Solicitation / Request for Proposal
IDIQ Conveyor Belt Procurement – McDuffie Coal Terminal
Instructions to Offerors—Commercial Products and Commercial Services
(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or
before the exact time specified in this solicitation. Offers may be submitted on letterhead stationery, or as
otherwise specified in the solicitation. As a minimum, offers must show—
(1) The solicitation number;
(2) The time specified in the solicitation for receipt of offers;
(3) The name, address, and telephone number of the offeror;
(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the
requirements in the solicitation. This may include product literature, or other documents, if necessary;
(5) Terms of any express warranty;
(6) Price and any discount terms;
(7) "Remit to" address, if different than mailing address;
(8) Acknowledgment of Solicitation Amendments;
(9) Past performance information, when included as an evaluation factor, to include recent and relevant
contracts for the same or similar items and other references (including contract numbers, points of
contact with telephone numbers and other relevant information); and
(10) A statement specifying the extent of agreement with all terms, conditions, and provisions included in
the solicitation. Offers that reject the terms and conditions of the solicitation may be excluded from
consideration.
(b) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar
days from the date specified for receipt of offers, unless another time period is specified in an addendum
to the solicitation.
(c) Product samples. When required by the solicitation, product samples shall be submitted at or prior to
the time specified for receipt of offers. Unless otherwise specified in this solicitation, these
samples shall be submitted at no expense to the APA, and returned at the sender’s request and
expense, unless they are destroyed during pre-award testing.
(d) Multiple offers. Offers that do not comply with at least the base line-item requirements specified in this
solicitation may be determined to be nonresponsive or unacceptable.
(e) Late submissions, modifications, revisions, and withdrawals of offers.
(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so
3
Commercial Products & Services Agreement Pursuant to Bid Solicitation / Request for Proposal
IDIQ Conveyor Belt Procurement – McDuffie Coal Terminal
as to reach the APA’s designated electronic point of entry (POE) in the solicitation by the time specified
in the solicitation. If no time is specified in the solicitation, the time for receipt is 2:00 p.m., local time, for
the designated POE on the date that offers or revisions are due.
(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the POE designated in
the solicitation after the exact time specified for receipt of offers is "late" and will not be considered
unless it is received before award is made, the Contracting Officer determines that accepting the
late offer would not unduly delay the acquisition; and-
(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was
received at the initial point of entry not later than 5:00 p.m. one working day prior to the date specified for
receipt of offers; or
(B) There is acceptable evidence to establish that it was received at the APA POE designated for
receipt of offers and was under the APA’s control prior to the time set for receipt of offers; or
(C) If this solicitation is a request for proposals, it was the only proposal received.
(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to
the APA, will be considered at any time it is received and may be accepted.
(3) Acceptable evidence to establish the time of receipt at the APA installation includes the time/date
stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the
installation, or oral testimony or statements of APA personnel.
(4) If an emergency or unanticipated event interrupts normal APA processes so that offers cannot be
received at the APA office designated for receipt of offers by the exact time specified in the solicitation,
and urgent APA requirements preclude amendment of the solicitation or other notice of an extension of
the closing date, the time specified for receipt of offers will be deemed to be extended to the same time
of day specified in the solicitation on the first work day on which normal APA processes resume.
(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt
of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes
facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for
receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers.
An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact
time set for receipt of offers, the identity of the person requesting withdrawal is established and the
person signs a receipt for the offer.
(f) Contract award (not applicable to Invitation for Bids). The APA intends to evaluate offers and award a
contract without discussions with offerors. Therefore, the offeror’s initial offer should contain
the offeror’s best terms from a price and technical standpoint. However, the APA reserves the right to
conduct discussions if later determined by the APA to be necessary. The APA may reject any or
all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities
and minor irregularities in offers received.
4
Commercial Products & Services Agreement Pursuant to Bid Solicitation / Request for Proposal
IDIQ Conveyor Belt Procurement – McDuffie Coal Terminal
(g) Multiple awards. See EXHIBIT “A”.
(h) [Reserved]
(i) Debriefing. If a post-award debriefing is given to requesting offerors, the APA shall disclose the
following information, if applicable:
(1) The APA’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.
(2) The overall evaluated cost or price and summary of the rationale for award, and past
performance information on the debriefed offeror.
(3) For acquisitions of commercial products, the make and model of the product to be delivered by the
successful offeror.
(4) Reasonable responses to relevant questions posed by the debriefed offeror as to whether procedures
set forth in the solicitation were followed by the APA.
(End of provision)
Evaluation and Contract Award - Commercial Products and Commercial Services.
(a) This procurement is being managed utilizing the Best-Value, Lowest-Priced Technically Acceptable
Trade-Off, evaluation and award selection process. The APA exclusively reserves the right to make
multiple awards from this RFP, in the interest of ensuring that adequate sources of supply are available
to continuously provide the specified conveyor belts, as may be necessary. Therefore, the APA will
award a contract (or contracts), resulting from this solicitation to responsible offeror(s), whose written
technical and pricing proposal(s) / offer(s), conforming to the solicitation will be most advantageous to
the Alabama Port Authority, price and other factors considered. Offerors are requested to submit a
proposal utilizing their typical standard competitive proposal format, documenting their scope specific
technical design capabilities if applicable, manufacturing expertise, and past performance track record
on similar project requirements of this type, scope and condition.
The following factors shall be used to evaluate offers:
Technical Acceptability & Conformance to Specifications, Past Performance, Delivery Schedule and Price.
Technical Acceptability, past performance, and delivery schedule when combined, are equal in
importance in terms of the technical selection criteria.
(b) Options. The APA will evaluate offers for award purposes by adding the total price for all options to
the total price for the basic requirement. The APA may determine that an offer is unacceptable if
the option prices are significantly unbalanced. Evaluation of options shall not obligate the APA to exercise
the option(s).
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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See Also
2027 Annual Contract for Manhole Frame and Cover Replacement Contract or Solicitation Number
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Due by 10/05/2026
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