RFP Maintenance Storage Shed - Rolling Meadows Golf Course

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City of Junction City, Kansas












NOTICE INVITING PROPOSALS for construction Maintenance storage shed
BID NO.  RM 26-001










Date Issued:
June, 16th, 2026 


RFP Deadline:
July 7th, 2026 at 10:00 A.M. CDT


Bid Objectives

This RFP addresses the City of Junction Citys desire to contract to have built a 30 by 60 steel storage building at Rolling Meadows Golf Course, 6514 Old Milford Road, Milford, Kansas 66514.

Bids must meet the following objectives

 It is required that the bidder be a licensed contractor. 
Submittal of three (3) references from corporate or government customers is required in this RFP.  Include names, addresses, and phone numbers.
Submittal of employee certifications and company certifications for providing the requested services. 
Invoice shall be submitted to the City of Junction City Parks and Recreation Department after successful completion of work with payments to be due thirty (30) days of receipt of invoice.
Do you offer any warranty coverage for your services? If so, list what type of warranty coverage you offer.
List specialized equipment available to provide the applications specified in this RFP.
List all other related services that your business/company provides. 
The contractor shall be responsible for visiting the project site to verify existing conditions to determine cost considerations required to complete the work requested.
 
Scope of work

Bids must meet the following objectives

2 12 by 12 overhead doors
1 entry door
4 windows
4 Concrete slab to meet City of Junction City specifications
Building can be either steel or wood frame
Include all associated costs (materials, labor, travel, etc.)
Estimated completion date required.










Queries and Primary Contact Person

All inquiries about this RFP must be made by email or phone to the primary point of contact by July 2nd, 2026:

	Name:  	Tim Stedman
	Address:  	6514 Old Milford Rd
	  	   	Milford, KS 66514
	Email:  	tim.stedman@junctioncity-ks.gov
	Phone:  	785-317-5084

Responses to questions or comments provided by any other person, employee, or City office concerning the RFP will not be valid and will not bind the City of Junction City.  All inquiries for information and responses will be available for review by all respondents.

Term of Contract

Bid proposal must be submitted which includes a fixed price for the requested service(s)   

Insurance and Indemnification Requirements 

Vendor shall at all times during the term of the agreement carry, maintain, and keep in full force and effect, a policy or policies of Comprehensive General Liability Insurance, with minimum limits of One Million Dollars ($1,000,000) for each occurrence, combined single limit, against any personal injury, death, loss or damage resulting from the wrongful or negligent acts by Vendor. 
Vendor shall at all times during the term of the agreement carry, maintain, and keep in full force and effect, a policy or policies of Workmen Compensation Insurance meeting established statutory requirements.

Proposal Schedule

DateAction1.06/16/2026RFP released.2.07/07/2026Sealed Bids Due by 10:00 A.M. CDT Public - Bid Opening 10:00 A.M.3.Possibly 07/07/2026 or 07/21/2026Bid Awarded by City Commission







Deadline for Proposals

A sealed bid must be received by the City of Junction City Kansas, at the City Clerks Office 700 N Jefferson Junction City, KS 66441, not later than 10:00 A.M. CDT on July 7th, 2026.
The sealed bid package should be clearly marked as follows: 

PROPOSAL FOR: CONSTRUCTION OF MAINTENANCE STORAGE SHED
BID NO. - RM 26-001ATTENTION: Ariana Diaz Lorenzo De Barreto, City Clerk  
Proposals and all conditions therein shall remain effective for at least sixty (60) days from proposal submission date.  A complete response to the RFP should contain two (2) original copies.

Proposal Correction or Withdrawal of Proposal Prior to Opening

Any proposal may be withdrawn or modified by written request of the bidder provided such request is received by the City of Junction City by the deadline and at the address given above and the RFP has not been opened and read aloud.  Modifications received after the due date and time will not be allowed.  Modifications or corrections of proposals may be made by means of facsimile or other written communications, provided such modifications or corrections are received by the City prior to the closing time set for receiving proposals.  Each correction to proposals must be clearly marked and initialed by the bidder.

The City of Junction City or its representatives reserve the right at any time to request clarification from any or all individuals or entities submitting a proposal.  

Proposal Deposition

All materials submitted in response to this RFP will become property of the City of Junction City and will become public record after the proposals are opened and read.  The City will not be responsible or liable in any way for any losses that the bidder may suffer from the disclosure of information or materials to third parties.

Non-Standard Forms

Proposals which are not submitted on the forms provided by the City of Junction City or do not adequately address the provisions of this RFP document will be rejected.  A proposal in which omissions occur, or which has been conditioned by the bidder in a manner that is unacceptable to the City of Junction City will be rejected.  Corrections may be made until the proposal opening date, July 7th, 2026, at 10:00 A.M. CDT.  No corrections may be made subsequent to proposal opening.



Acceptance or Rejection of Proposals

The City of Junction City reserves the following rights and options:
To accept the proposal that is the lowest and or the best proposal for the City of Junction City.
To reject any and all non-responsive proposals.
To reject any incomplete proposals.
To reject all proposals without cause.
To issue subsequent requests for new proposals.
To discontinue its negotiations after commencing negotiations with a finalist, if progress is unsatisfactory, and commence discussions with another bidder.
To exercise local vendor preference as outlined in Junction City Fiscal Policy dated October 18, 2011. 





Bidders Responsibility for Costs

The City of Junction City will not reimburse any Bidder for any costs involved in the preparation and submission of its proposal, or in contract negotiations.  Bidders are responsible for all costs associated with preparing and submitting the RFP.

Vendor Viability

List three of your current comparable customers.  Please indicate:  a) number of years as a customer; b) contact names and phone numbers.

The following documents must be attached with your bid and made a part of this proposal.  Failure to do so will result in an incomplete response:

Entire request for proposal with all requested information.
Two (2) original copies of the completed bid sheet.












Bid Sheet 

Company Name __________________________________

Address_________________________________________

________________________________________________

________________________________________________

Phone Number___________________________________

Principal: _______________________________________

Title: __________________________________________
                                
                                Option #1 (wood frame)

Total Bid Amount $______________________________


                               Option #2 (steel frame)

                               Total Bid Amount $______________________________

Attachments for bid: Reference List, Certifications, Warranty, Specialized Equipment, anticipated date of project completion.

























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