RFP 2024-013812 Magruder Hall Mid-Life Renewal Study

Agency:	Oregon State University
State:	Oregon
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Dec 6, 2023
Due Date:	Jan 11, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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Description

Oregon State University (“OSU” and/or “Owner”) is conducting a competitive ONE OR TWO-STEP Comprehensive Reserve Request for Proposals (RFP) process to retain ONE (1) Consultant team to provide professional services for the Magruder Hall Mid-Life Renewal Study (the “Project”).

OSU has completed a detailed building systems assessment of Magruder Hall. This assessment has been completed internally with the assistance of facilities and user input. This study will have the goal of more thoroughly developing specific portions of the scope of work proposed in the OSU assessment. This approach to project delivery and initiation is unique and this is the first trial of this approach for mid-life renewal projects. With this approach we are hoping industry participation is ready for the variation. OSU is hoping for a successful competitive solicitation that will involve both new and existing OSU industry partners. OSU’s goal is that the scope of work for this study is clearly defined and can provide a clear comparison on pricing components.

OSU is seeking proposals only from firms accepted into OSU’s 2019-2023 Professional Consultant Reserve Contracting Program.

Attachments

RFP 2024-013812 Magruder MidLife Renewal Study.pdf

Details

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COMPREHENSIVE RESERVE

REQUEST FOR PROPOSAL (RFP) #2024-013812

MAGURUDER HALL MID-LIFE RENEWAL STUDY

ISSUE DATE: DECEMBER 6, 2023

MANDATORY PRE-PROPOSAL CONFERENCE:

DECEMBER 11, 2023 at 2:30PM Pacific Time (PT) via

Zoom

RFP DUE DATE/TIME:

JANUARY 11, 2024 at 2:00 PM Pacific Time (PT) via

electronic submission to bids@oregonstate.edu

QUESTION DEADLINE: JANUARY 4, 2024 at 12:00PM Pacific Time (PT)

PROJECT NUMBER: 2488-24C

CONTRACT ADMINISTRATOR:

Matt Hausman, Construction Contracts Officer

Construction Contracts Administration

Oregon State University

644 SW 13th Street

Corvallis, OR 97333

APPEALS:

Hanna Emerson, Construction Contracts Manager

Construction Contracts Administration

Oregon State University

644 SW 13th Street

Corvallis, OR 97333

Email: constructioncontracts@oregonstate.edu

Email: hanna.emerson@oregonstate.edu

It is the Proposer’s responsibility to continue to monitor the OSU Business and Bid Opportunities website

for Addenda. Failure to acknowledge any Addenda in the Transmittal Letter may cause your Proposal to be

considered non-responsive.

OSU standards and policies govern this solicitation (Procurement Thresholds and Methods, Procurement

Solicitations and Contracts) unless otherwise referenced or stated.

1.0 INTRODUCTION

RFP No. 2024-013812 – MAGRUDER HALL MID-LIFE RENEWAL STUDY

Due Date/Time: 1/11/2024 at 2:00 PM Pacific Time

Page 2 of 13

1.1 Oregon State University (“OSU” and/or “Owner”) is conducting a competitive ONE OR TWO-

STEP Comprehensive Reserve Request for Proposals (RFP) process to retain ONE (1) Consultant team

to provide professional services for the Magruder Hall Mid-Life Renewal Study (the “Project”).

OSU has completed a detailed building systems assessment of Magruder Hall. This assessment has

been completed internally with the assistance of facilities and user input. This study will have the

goal of more thoroughly developing specific portions of the scope of work proposed in the OSU

assessment. This approach to project delivery and initiation is unique and this is the first trial of

this approach for mid-life renewal projects. With this approach we are hoping industry

participation is ready for the variation. OSU is hoping for a successful competitive solicitation that

will involve both new and existing OSU industry partners. OSU’s goal is that the scope of work for

this study is clearly defined and can provide a clear comparison on pricing components.

OSU is seeking proposals only from firms accepted into OSU’s 2019-2023 Professional Consultant

Reserve Contracting Program.

OSU WILL ONLY BE ACCEPTING SEALED PROPOSALS ELECTRONICALLY - Proposals are to be

submitted to bids@oregonstate.edu by the Due Date/Time.

VIRTUAL MANDATORY PRE-PROPOSAL CONFERENCE- A virtual Mandatory Pre-Proposal Conference

will be held at 2:30 PM on December 11, 2023 via Zoom. Firms wishing to attend shall e-mail

constructioncontracts@oregonstate.edu no later than 30 minutes in advance to receive the Zoom

link. The email subject line should contain the Solicitation Number/Name and Firm Name.

NON-MANDATORY SITE-VISIT – A Non-Mandatory Site-Visits shall take place at 2:00 PM PT on

December 20, 2023, with attendees meeting at the front entrance to Magruder Hall (700 SW 30th

Street, Corvallis, OR 97331). Parking and building location information can be found at

www.oregonstate.edu.

All questions shall be submitted via e-mail to constructioncontracts@oregonstate.edu by the

Question Deadline in order to be addressed. The email subject line should contain the Solicitation

Number/Name and Firm Name.

1.2 Background. Oregon State University in Corvallis, Oregon is located within the traditional

homelands of the Mary's River or Ampinefu Band of Kalapuya. Following the Willamette Valley

Treaty of 1855 (Kalapuya etc. Treaty), Kalapuya people were forcibly removed to reservations in

Western Oregon. Today, living descendants of these people are a part of the Confederated Tribes of

Grand Ronde Community of Oregon (https://www.grandronde.org) and the Confederated Tribes of

the Siletz Indians (https://ctsi.nsn.us).

Founded in 1868 as Oregon’s land grant institution, OSU serves the state, the nation and the world as

a premier 21st-century research university. OSU is committed to exceptional research, discovery,

innovation and engagement — and to integrating its research and engagement mission with the

delivery of a high-quality, globally relevant and affordable education for the people of Oregon and

beyond. OSU is one of only two land, sea, space and sun grant universities in the U.S. and is the only

RFP No. 2024-013812 – MAGRUDER HALL MID-LIFE RENEWAL STUDY

Due Date/Time: 1/11/2024 at 2:00 PM Pacific Time

Page 3 of 13

university in Oregon to have earned both Carnegie Classifications for Very High Research Activity and

Community Engagement.

The university’s 570-acre main campus is located in the city of Corvallis, a vibrant college town of

nearly 58,000 in the heart of Western Oregon’s Willamette Valley. Corvallis consistently ranks among

the safest, most highly educated and greenest small cities in the nation.

1.3 Location. 700 SW 30th Street, Corvallis, OR 97331. Magruder Hall, home to OSU's Carlson

College of Veterinary Medicine, was built in 1979. In 2004, the Small Animal Hospital Addition was

completed, which added a two-story hospital wing. College of Veterinary Medicine, which in addition

to educating future veterinarians provides assistance to current practitioners, animal owners and the

public through a diagnostic laboratory, a teaching hospital and extension programs. It also features a

30,000 square-foot small-animal hospital. This building is named for state representative Richard B.

Magruder, who was instrumental with getting the college established and securing the funding for

the building.

1.4 Summary of Work. This study will have the goal of thoroughly developing the scope of work

outlined and will include review of the items discussed in the detailed Building Systems Assessment

of Magruder Hall (Exhibit 1). Additional items may be recommended to be added to the study review,

by the study team, at the approval of OSU. The study shall review solutions proposed and develop

additional options and guidance where stated. The goal of this project is to bring all major building

systems and components at Magruder Hall to a minimum 15-year increased life expectancy.

Magruder Hall is a 24/7 operational veterinary clinic and critical care facility. This facility will maintain

operations throughout the study and construction. Consideration of proposed solutions and

guidance shall be provided with the understanding of the current building operations. Proposers are

encouraged to consider constructability given these circumstances.

1.5 Scope of Services. Terms described herein shall be defined as provided for below:

Review- Provide a detailed review of current conditions, provide outside information to facilitate

understanding, and provide technical expertise on the subject matter. Review should be written out

in multiple paragraphs with associated photos, layouts and links to external sources.

Identify - Provide a specific list of items with a detailed description and lists of pros and cons and

important factors of consideration.

Propose options- Outline multiple options, listing procs and con. Provide a more thorough

understanding of each option than the identify definition. Provide your firms final recommendation.

Complete Design- all phases of design and standard reviews, in accordance with OSU Design and

Construction standards.

The overall scope of the study shall consider these item: Replace remaining original 1979 roof and

associated mechanical, building controls programing and removal of pneumatic controls, original

1979 air handler equipment renewal and replacement, Chiller 1 and 2 replacement, Renewal of

heating and cooling hydronics, review cooling for large animal clinic, trouble shoot electrical breaker

issues, replace lighting control panel, incorporation of solar, elevator renewals, fire alarm

replacement of original 1979 parts and smarts. Assessment of hot water return loop. Review of

steam turbine incorporation.

RFP No. 2024-013812 – MAGRUDER HALL MID-LIFE RENEWAL STUDY

Due Date/Time: 1/11/2024 at 2:00 PM Pacific Time

Page 4 of 13

This scope does not include the Magruder Lecture Hall, this is a new building with no or limited

connected systems.

Add Alternate 1 for the Reverse Osmosis (RO) water system, price shall be separate from the main

proposal.

Add Alternate 2 for the Room 0118A, 0122 Additional Cooling, price shall be separate from the main

proposal.

The study will be conducted in two parts. The first part will be to address the items identified in the

OSU detailed Building Systems Assessment. The first part of the study will then be reviewed by

project stakeholders and a response will be issued by OSU. The second part will reply to the

responses and comments from OSU and complete any other services identified in the Building

Systems Assessment.

The study is to include a detailed Cost Opinion for all work outlined in the OSU detailed Building

Systems Assessment. The cost opinion will be completed with the second part of the study.

KICK-OFF MEETING

Following release of the Notice Proceed, the selected Consultant must convene a project kick-off

meeting. The agenda for the meeting must include a review of the contract administration

requirements, the confirmation of the project scope of work, the approval of a project schedule, and

a review of the project delivery process. Deliverables: Meeting agenda, team meeting summary,

project scoping document, project schedule.

1.6 RESERVED

1.7 Design Standards. The design of the Project must follow OSU’s Design Standards, including

OSU’s requirements for sustainable development.

2.0 SCHEDULE

Issue Date

Mandatory Pre-Proposal Conference

Non-Mandatory Site Visit

Question Deadline

Final Addendum Issuance (if necessary)

Proposal Due Date/Time

December 6, 2023

December 11, 2023 at 2:30 PM via Zoom

December 20, 2023 at 2:00 PM PT

January 4, 2024 at 12:00 PM PT

By January 8, 2024

January 11, 2024 at 2:00 PM PT

The following dates are tentative and subject to change without notice:

Estimated notification of finalists (If Applicable)

By January 17, 2024

Presentations/Interviews (If applicable)

Week of January 22, 2024

Notice of Intent to Award

By January 26, 2024

Estimated Contract Execution

By February 9, 2024

Estimated Notice to Proceed – Part 1

By February 9, 2024

Part 1 Study Due Date

OSU Part 1 Study Review Complete

Part 2 Study Due Date

Design Team Solicitation

Design Team Award

Contractor Team Solicitation

Contractor Team Award

Contractor GMP

Construction

RFP No. 2024-013812 – MAGRUDER HALL MID-LIFE RENEWAL STUDY

Due Date/Time: 1/11/2024 at 2:00 PM Pacific Time

Page 5 of 13

By June 30, 2024

By July 31, 2024

By October 15, 2024

November 2024

January 2025

February 2025

March 2025

December 2025

March 2026 – March 2027

OSU will make every effort to adhere to the above schedule. It is however, subject to change.

3.0 QUESTIONS, SOLICITATION REVISION REQUESTS, CHANGE OR MODIFICATION, APPEALS

3.1 Questions.

3.1.1 All questions and contacts with OSU regarding any information in this RFP must be

addressed in writing via email to constructioncontracts@oregonstate.edu no later than the

Question Deadline as stated in Section 2.0. If a Proposer is unclear about any information

contained in this document or its exhibits (Project, scope, etc.), they are urged to submit

those questions for formal clarification.

3.2 Solicitation Process Revision Requests.

3.2.1 Proposers may submit a written request for change of particular solicitation process

provisions to the Construction Contracts Manager at the address or email listed in this

document. Such requests for change shall be received no later than the Question Deadline

listed above.

3.2.2 Such requests for change shall include the reasons for the request and any proposed

changes to the solicitation process provisions.

3.3 Change or Modification.

3.3.1 Any change or modification provided by the Owner for this RFP or the documents

included as exhibits to this RFP shall be made by a duly issued Addendum made available to

all firms on the OSU Business and Bid Opportunities website. It is the responsibility of each

Proposer to visit the website and download any addenda. No information received in any

manner different than as described herein shall serve to change the RFP in any way,

regardless of the source of the information.

3.3.2 OSU will not be responsible for any other explanation or interpretation of this RFP or

the documents included as exhibits to this RFP.

3.4. Appeals.

3.4.1 Appeals related to the OSU solicitation process and award decisions and actions shall

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RFP 2024-013812 Magruder Hall Mid-Life Renewal Study

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