RFP2M24-4 2021-2029 Housing Element Management & Implementation

The City of Alhambra (“City”) is issuing a Request for Proposals (RFP) to engage a qualified consultant for the oversight and management of Implementation Programs (“Programs”) contained in the City’s 2021-2029 Housing Element. Reporting to the Community Development Director or their designee, the consultant will ensure that all Programs are completed successfully in the time frames specified in the City's Housing Element. This is a rare and unique opportunity for a qualified consultant to oversee and manage all tasks associated with the Implementation Programs of a Housing Element. The 5th draft of the City’s 6th Cycle 2021-2029 Housing Element has already been approved by the City Council and has been submitted to the State of California’s Department of Housing and Community Development (HCD) for their 60-day review. Staff anticipates receiving feedback from HCD no later than March 26, 2024.

The City of Alhambra seeks a qualified consultant to manage the 2021-2029 Housing Element. The consultant is expected to provide technical expertise and take the lead on overseeing the day-to-day management, administration, and implementation of the Housing Plan and its’ forty (40) Implementation Programs. A summary of the Implementation Programs and their status is included in Attachment 1. The consultant must be proactive in identifying required Program priorities and tasks based on the timeframes set in the Housing Element. The consultant will be responsible for developing an efficient system to track priorities, tasks, and status for each Program that can be used by the consultant and City staff. The duration of this project is through October 31, 2029.

The consultant will have experience with Housing Elements, be well-versed in State Housing law, and be capable of deeply engaging in all aspects of the Housing Element management process ensuring that the required Implementation Programs of the Housing Plan are completed successfully within their specified time frames. Effective communication, organization, and coordination with staff are essential to this project.

The consultant may subcontract other professionals for any necessary studies or reports needed to successfully carry out the Programs. The consultant will be responsible for preparing all final work products, including but not limited to appropriate reports, documents, and graphics to communicate ideas and concepts needed to effectuate all Programs.

The City’s 2021-2029 Housing Element, Zoning Code, General Plan, and General Plan Implementation Actions can be viewed and downloaded from the City’s website through the following links:

• City of Alhambra Website: https://www.cityofalhambra.org/
• City of Alhambra 2013-2021 Housing Element: https://www.alhambrahousingelement.com/project-documents
• Zoning Code (“Title 23”), Adopted by the City Council on January 22, 2024: https://www.alhambracodeupdate.com/documents
• General Plan & General Plan Implementation Actions: https://www.cityofalhambra.org/resources/general-plan-update

Proposals must be received by the City no later than Noon pm on Thursday, April 18, 2024.

The table below identifies the estimated timeline for the project. The City reserves the right to amend the schedule as needed and without further notice.

The anticipated award of the formal contract with the City of Alhambra will occur at an in-person City Council meeting on Monday, May 13, 2024. The Consultant’s work shall begin no later than seven (7) following a written notice to proceed issued by the City.

Complete written proposals must be formatted as noted below. Proposals must be submitted and received by the City no later than noon (PST) on Thursday, April 18, 2024. Postmarks and late submissions will not be accepted. Faxed or emailed proposals will also not be accepted. Incomplete proposals will be rejected. No exceptions will be made.

• One (1) original unbound and (3) bound copies of the proposal on 8½” x 11” paper with section separators.
• One electronic PDF format copy of all documents on a USB flash drive. The flash drive shall clearly identify the company name.
• Submission of proposal shall be hand delivered or mailed in a sealed packaged to:

• During the Questions & Answers period, questions about this RFP must be directed via email to the following:

• The City reserves the right to amend or supplement this RFP before the deadline. Clarifications and/or addenda will be issued at the City’s discretion. All amendments and/or responses to questions will be posted on the City’s website at: https://www.cityofalhambra.org/bids.aspx
• It is the responsibility of interested parties to check the City’s webpage regularly for any potentially new information as it relates to this RFP. Failure to obtain clarifications and/or addenda from the City’s website shall not relieve the consultant from being bound by any additional terms and conditions in the clarifications and/or addenda. Any harm to the respondent from such failure shall not be valid grounds for a protest against award(s) made against this solicitation.
• The City has attempted to provide all information available in this RFP. However, it is the responsibility of each respondent to review, evaluate, and as necessary, request any clarification during the open Question & Answers period before the submittal of a proposal.
• No formal pre-proposal conference or communication will be held.
• From the date this RFP is released until the selection is announced by the City, no communication outside the process outlined in this RFP with any City employees will be allowed. No questions other than written questions submitted during the Questions & Answers period will be accepted and no response(s) other than those posted on the City’s website will be provided. The City reserves the right to reject any proposal for violation of this provision.