RFP 2026-05 LMIG

Office of County Commissioners
130 Jacob's Way, Suite 337, Clarkesville, GA 30523
706-839-0200 Fax: 706-839-0219
www.habershamga.com
REQUEST FOR PROPOSEL
RFP 2026-05
PROJECT NO.
LMIG 2026-28376 & LRA 2026-29263 - SUP
11.93 MILES OF:
MILLING, PATCHING, LEVELING & RESURFACING
ON 20 VARIOUS ROAD SEGMENTS IN HABERSHAM COUNTY
AND VARIOUS PAVING IMPROVEMENTS IN THE TOWN OF MT.
AIRY
PROPOSALS DUE:
Friday May 29, 2026
2:00 pm EST
SUBMIT BIDS TO:
Purchasing-Finance Department
Habersham County
130 Jacob's Way
(706)839-0220
Suite, 302
Clarkesville, GA 30523
purchasing@habershamga.com

Office of County Commissioners
Project No. LMIG 2026-28376 & LRA 2026-29263 - SUP
Proposal Due Friday May 29, 2026
2:00 PM EST
Table of Contents
Request for Bids
Project Description and General Notes................................................................................................................................... 3
RFP Timetable, Bid Submittal Requirements........................................................................................................................ 4
Special Provisions.................................................................................................................................................................... 5
Insurance Requirements......................................................................................................................................................... 8
Questions and Interpretations...................................................... ......................................................................................... 9
Georgia DOT LMIG Project List....................................................................................... ..................................................... 10
Summary of Quantities (Habersham)................................................................................................................................... 11
Summary of Quantities (Mt Airy).......................................................................................................................................... 12
Schedule of Items.................................................................................................................................................................. 13
Road Exhibits........................................................................................................................................................................ 14
Typical Section...................................................................................................................................................................... 40
Signature Sheet..................................................................................................................................................................... 42
Bidders Declaration.............................................................................................................................................................. 43
Certificate of Non-Discrimination........................................................................................................................................44
Contractor's Certification/Drug-Free Workplace............................................................................................................... 45
Non-Collusion Affidavit........................................................................................................................................................ 46
E-Verify Affidavit.................................................................................................................................................................. 47
W-9....................................................................................................................................................................................... 48
Section 400 (Hot Mix Asphalt).............................................................................................................................................52
Section 415 (Open Graded Interlayer O.G.I.)...................................................................................................................... 95
2

PROJECT DESCRIPTION AND GENERAL NOTES
PROJECT NO.: LMIG 2026-28376 & LRA 2026-29263 - SUP
Habersham County
PROJECT SCOPE: Asphaltic Concrete Milling, Patching, Leveling, Resurfacing and Striping of 11.93 miles of twenty (20)
various county road segments located throughout Habersham County. Additionally, we have included 0.42 miles of three (3)
various road segments in the Town of Mt Airy.
The details for the work in the Town of Mt Airy are included herein. A separate bid sheet for those quantities is also included. The
selected contractor will invoice separately for the work in the Town of Mt. Airy
.
PROPOSAL GUARANTY: Not less than five (5) percent of the total bid.
Performance and Payment Bonds each in a sum equal to the full amount of the bid will be required for this project.
No proposal shall be withdrawn for a period of sixty (60) days from date of bid opening.
Bidder shall enter all unit prices, make all extensions and total bid.
PROJECT COMPLETION DATE: Friday, October 9, 2026
NOTE: All work on this project shall be in accordance with Plans, if any, Special Provisions and the 2021 edition of the Georgia
Department of Transportation Standard Specifications and current edition of any applicable Supplemental Specifications.
SAMPLING AND TESTING: The Contractor shall be responsible for testing and furnishing Certified Test Reports, including
compaction to the County. The sampling and testing shall be in accordance with Section 400 - Hot Mix Asphaltic Concrete
Construction, Special Provisions and the Current Edition of the Georgia Department of Transportation Sampling, Testing and
Construction Manual. No separate payment will be made for this work but will be included in the bid price for related items.
The County reserves the right to perform random sampling and testing at its discretion.
Addendums Signature
Addendum 1
Addendum 2
Addendum 3
Addendum 4
Addendum 5

RFP Timetable
Description Date
RFP Released Wednesday, May 6, 2026
Mandatory Pre-Bid Meeting Wednesday, May 20, 2026; 9:00 am
Deadline for Proposal Questions Tuesday May 26, 2026
Submittal deadline Friday May 29, 2026; 2:00 pm
Tentative award date Tuesday June 16, 2026
Project Completion Date Friday, October 9, 2026 (16 weeks)
Bid Submittal Requirements
The mandatory pre-bid meeting will be held on Wednesday, May 20, 2026 at 9:00 am EST in the Board
of Commissioner's Meeting Room, Room No. 211 located on the main level at 130 Jacob's Way, Clarksville, GA 30523.
Attendance at the pre-bid meeting of an owner or full-time employee of each Contractor is required in order to submit a bid for
this project. Potential sub-contractors are welcome but are not required to attend.
Each bidder must submit their proposal, in a sealed envelope or box, and marked with the bidders' name and address labeled:
"2026-28376", and addressed to:
Habersham County Purchasing,
Finance Department
130 Jacob's Way, Suite 302
Clarkesville, GA 30523
Proposals shall be received no later than 2:00 PM EDT, Friday, May 29, 2026, at Habersham County's Administration Building, Board
of Commissioners Meeting Room, Room 211 located on the main level at 130 Jacob's Way, Clarkesville, GA 30523, at which time
and place all proposals will be publicly opened and acknowledged.
Hand delivered copies may be delivered to the attention of Kiani Holden, Interim Finance Director, at Suite 302 at the above address
ONLY between the hours of 8:00 am and 5:00 pm EDT, Monday through Friday, excluding holidays observed by the Habersham
County Government. For a complete listing of holidays please visit www.habershamga.com.
4

SPECIAL PROVISIONS
PROPOSAL GUARANTY: No proposal will be considered responsive unless accompanied by a Proposal Guaranty consisting
of a bid bond, certified check, or negotiable instrument in the amount of Five (5) Percent of the total bid received with each
base bid submitted as assurance that the Bidder, upon acceptance of his/her bid, can execute such contractual documents as
may be required within a specified period of time.
DELIVERY OF PROPOSAL: Each proposal together with the Proposal Guaranty shall be in a sealed envelope so marked as to
identify the contents without being opened. The envelope shall contain shall contain the Proposal Response as one (1) original
with five (5) copies. Proposals will be received until the time and date set in the Notice to Contractors for opening and must be in
the hands of the officials indicated by that time. Proposals received after the time established for opening of bids will be returned
unopened to the Bidder.
AWARDS OF CONTRACT: If a contract is awarded, it will be awarded to the lowest responsible bidder whose Proposal shall
have met all prescribed requirements. The Contract will be awarded, if at all, within 60 calendar days after opening of Proposals.
CANCELLATION OF AWARD: The County reserves the right to cancel the Award of any Contract at any time before the
execution of said Contract by all parties without any liability against the County.
RETURN OF PROPOSAL GUARANTY: All Proposal Guaranties except that of the lowest responsible Bidder will be
returned immediately following the Award of the Contract. The Guaranty of the successful Bidder to whom the Award is made
will be retained until the Contract Performance and Payment Bonds have been approved.
REQUIREMENTS OF PERFORMANCE AND PAYMENT BONDS: At the time of the execution of the Contract, and as
part thereof, the successful Bidder shall furnish Performance and Payment Bonds each in the sum equal to 100 percent of the
Contract. The Bonds shall be executed by the Contractor and a Surety Company acceptable to the County and authorized to do
business in the State of Georgia. In the event the bond is furnished by an out-of-state agent, it shall be countersigned by a
Georgia resident agent in accordance with laws of Georgia.
ALL BIDDERS MUST FURNISH PROOF OF LIABILITY INSURANCE AS WELL AS WORKER'S
COMPENSATION AS REQUIRED BY STATE STATUTES.
PAYMENTS: Payment will be made to the contractor each calendar month based on the estimated amount of work complete
in place as prescribed by the County's standard practices.
NOTICE TO PROCEED: The work shall begin within 10 days after notification to begin work by the County and shall be
carried through to completion without unreasonable delays and without suspension of the work unless authorized in writing by
the County. Contractor and the County recognize that time is of the essence and that County will suffer financial and other
losses if the Work is not completed on time. If there are unreasonable delays or unauthorized suspensions of the work, the
County reserves the right to charge the Contractor, not as a penalty, but as liquidated damages payments by the Contractor to
5

the County at the rate of $1,500.00 for each calendar day of delay, in accordance with Section 108.08 of the latest edition of the
Georgia Department of Transportation Standard Specifications. The Owner shall have the right to recover payments either
directly from the Contractor or by deducting from any monies due, or which become due to the Contractor.
RETAINAGE: Retainage will be withheld at the rate of five (5) percent of the monetary value of the work completed until the
project has reached Fifty (50) percent complete. At that time the retainage may be reduced to two and one half (2 12) percent if
the status of the work is satisfactory and approved by the Director. Retainage will not accrue interest. Final Payment of the
amounts withheld will not be made until the project has been satisfactorily completed and accepted the Georgia Department of
Transportation (GDOT) and/or Director of Public Works of Habersham County.
E-VERIFY REQUIREMENT: All Bidders shall provide a signed E-Verify affidavit with bid. Bids will not be considered
without the Contractor's affidavit. The successful Bidder is responsible for obtaining a signed E-verify affidavit from each
Subcontractor and Sub-subcontractors, if any.
GDOT STANDARD SPECIFICATIONS
SECTION 107 LEGAL REGULATIONS AND RESPONSIBILITY TO THE PUBLIC:
Delete Sub-Section 107.15 and substitute the following:
107.15 RESPONSIBILITY FOR CLAIMS:
The contractor shall indemnify and save harmless the County, its officers and employees, from all suits, actions, or claims of
any character brought because of any injuries or damage received or sustained by any person, persons, or property on account
of the operations of the said Contractor; or on account of or in consequence of any neglect in safe-guarding
THE WORK; or through use of unacceptable materials in constructing THE WORK; or because of any act or omission, neglect
or misconduct of said Contractor; or because of any claims or amount recovered from any infringements or patent, trademark,
or copyright; or from any claims or amounts arising or recovered under the "Workmen's Compensation Act," or any other law,
ordinance, order, or decree; and so much of the money due the said Contractor under and by virtue of his Contract as may be
considered necessary by the County for such purpose may be withheld for use of the County; or, in case no money is due, his
surety may be held until such suit or suits, action or actions, claim or claims for injuries or damages as aforesaid shall have been
settled and suitable evidence to that effect furnished to the County; except that money due the Contractor will not be withheld
when the Contractor produces satisfactory evidence that he is adequately protected by public liability and property damage
insurance.
SECTION 150 - TRAFFIC CONTROL DURING CONSTRUCTION:
Traffic Control during Construction shall be the sole responsibility of the Contractor. Reference GDOT Standard Traffic Control
Detail for Lane Closure on Two-Lane Highway, Number 9102, for minimum acceptable Traffic Control. All traffic control
devices used during construction shall be in full compliance with the current edition of the Manual on Uniform Traffic Control
Devices (MUTCD). Pilot vehicles or reliable means of communication shall be used to control traffic through the construction
area at all times unless other methods are approved by the Director. If directed, restrictive hours may be applied to the project
6

to accommodate school bus travel through the project.
The first application of Centerline and Edge Stripe (Paint) shall be applied at the end of each work day unless otherwise
approved by the Director. Temporary marking and striping shall be incidental. The final application of the Centerline and Edge
Stripe shall be applied no sooner than 30 days after the surface course is completed.
SECTION 161 - CONTROL OF EROSION AND SEDIMENTATION:
Modification of the current edition of the Georgia Department of Transportation Standard Specifications. Retain as written and
add the following:
All erosion control items not covered elsewhere in the contract shall be the responsibility of the contractor to meet the
requirements of Chapter 7 of Title 12 of the Official Code of Georgia Annotated, the Erosion and Sediment Control Act of 1975,
as amended.
7

INSURANCE REQUIREMENTS:
The Limits of Liability for the insurance by the General Conditions shall not be less than the following amounts:
A. WORKERS COMPENSATION:
(1) State Statutory
(2) Applicable Federal (e.g. Longshoreman's) Statutory
(3) Employer's Liability $1 Million
B. Comprehensive General Liability (including Contractual Liability, Premises-Operations; Independent Contractor's
Protective; Products Liability - Completed Operations; Broad Form Property Damages):
(1) General Aggregate (Except Products - Completed Operations) $2 Million
(2) Products - Completed Operations Aggregate $1 Million
(3) Personal and Advertising Injury (per Person/Organization) $1 Million
(4) Each Occurrence (Bodily Injury) $25,000
(5) Each Occurrence (Property Damage) $50,000
(6) Excess or Umbrella Liability $3 Million
a. General Aggregate $3 Million
b. Each Occurrence $3 Million
NOTICE TO ALL BIDDERS: Certificates of Insurance must be available at the time the contract is signed by the Board of
Commissioners.
INSURANCE
ALL BIDDERS MUST FURNISH PROOF OF LIABILITY INSURANCE, WORKER'S COMPENSATION LIABILITY
INSURANCE, AND ANY OTHER INSURANCE REQUIRED BY APPLICABLE STATE, FEDERAL, AND ADMINISTRATIVE
LAW.
Such proof shall be submitted with the bid/proposal and show evidence of insurability satisfactory to Habersham County as to
form and content. If the bid is selected by the County, the Bidder must maintain, at a minimum, the insurance policies and
minimums indicated in the selected bid. If the Bidder maintains broader coverage and/or higher limits than shown in the bid,
Habersham County shall be entitled to coverage for the higher limits maintained by the Bidder.
Any and all Insurance Coverage(s) and Bonds required under the terms and conditions of the contract shall be maintained
8

during the entire length of the contract, including any extensions or renewals thereto, and until all work has been completed to
the satisfaction of Habersham County. Evidence of said insurance coverages shall be provided on or before the inception date of
the Contract.
Bidder shall provide written notice to Habersham County immediately if it becomes aware of or receives notice from any
insurance company that coverage afforded under such policy or policies shall expire, be cancelled or altered.
Certificates of Insurance are to list Habersham County Government, its' Officers, Officials and Employees as an Additional
Insured (except for Workers' Compensation and Professional Liability). This insurance shall apply as Primary Insurance before
any other insurance or self- insurance, including any deductible, non-contributory, and Waiver of Subrogation provided in favor
of Habersham County. If Habersham County shall so request, the Bidder will furnish the County for its inspection and approval
such policies of insurance with all endorsements, or confirmed specimens thereof certified by the insurance company to be true
and correct copies.
The obligations for the Bidder to procure and maintain insurance shall not be constructed to waive or restrict other obligations.
It is understood that neither failure to comply nor full compliance with the foregoing insurance requirements shall limit or
relieve the Bidder from any liability incurred as a result of their activities/operations in conjunction with the Contract and/or
Scope of Work.
Questions, Interpretations and Addenda
The County reserves the right to amend this Request for Bids prior to the proposal due date by issuance of
addendum/addenda. All addenda, if any, will be posted to the County website at www.habershamga.com . The County will
not be responsible for any oral or other unofficial interpretation of any element of this Bid or its related documentation.
No inquiries or interpretation of meaning concerning this Request for Bids will be made to any interested party orally. Every
inquiry or request for interpretation should be made in writing via e-mail. All inquiries and requests for interpretation should
be sent via e-mail to Purchasing at purchasing@habershamga.com all questions and all answers will be posted on the website
www.habershamga.com. It will be the responsibility of interested parties to periodically check the website for
any new information and/or addenda.
9

10
LMIG
Total
Bid
Mileage:
12.35
Mt
Airy
total
mileage:
0.42
Wilson
Rd
(north)
Conc
Wash
Xing
Marked
End
of Imps
0.10
20'
Wilson
Rd
(south)
Keller
Rd
Conc
Wash
Xing
0.29
20'
Mt Airy
Town
Park
Marked
Begin
Imps
Marked
End
of Imps
0.03
20'
Town
of
Mt
Airy
Scope
HABCO
Total
Mileage:
11.93
20
205
Frank Lovell
Rd (south)
Boyd
Wood
Rd
Mack
Eller
Rd
0.58
19'
Mill,
Level,
Resurface
19
205
Frank Lovell
Rd (north)
New
Liberty
Rd
Boyd
Wood
Rd
0.60
19'
Mill,
Level,
Resurface
18
146
Beaver
Dam
Rd (east)
Gastly
Rd
SR197
0.41
19'
OGI,
Resurface
17
146
Beaver
Dam
Rd (west)
SR115
Gastley
Rd
0.44
19'
OGI,
Resurface
16
340
Burning
Bush
Simmemon
Rd
End
0.16
19'
OGI,
Resurface
15
339
Simmemon
Rd
Kitchens
Rd
Burning
Bush
Dr
0.22
19'
OGI,
Resurface
14
26
Payne
Norton
Rd
Alto-Mud
Creek
Rd
Mud
Creek
Rd
1.46
20'
OGI,
Resurface
13
682
Hunters
Run
Double
Bridge
Rd
End
0.44
19'
Mill,
Level,
Resurface
12
116
N
Cobb
Rd
Antioch
Church
Rd
End
0.18
19'
OGI,
Resurface
11
360
Key
Rd
Dicks
Hill
Parkway
End
0.28
16'
Mill,
Level,
Resurface
10
387
Demorest
Mt
Airy
Hwy
St
Hwy
365
Camp
Creek
Rd
1.55
varies
OGI,
Resurface
9
391
Camp
Creek
Rd
Old
Hist.
US
441
SR 197
3.15
varies
OGI,
Resurface
8
603
S
Quail
Trail
Old
Cleveland
Rd
End
0.28
17'
Mill,
Resurface
7
928
Neal
King
Rd
Old
Cleveland
Rd
End
Public
R/W
0.17
14'
Mill,
Resurface
6
232
Eastside
Dr
Old
Hist.
US
441
End
Public
R/W
0.41
18'
OGI,
Resurface
5
699
Copperhead
Rd
Duncan
Bridge
Rd
End
Public
R/W
0.03
18'
Mill,
Resurface
4
802
Hidden
Springs
Trail
Copperhead
Rd
End
0.26
18'
Mill,
Resurface
3
290
Amys
Rd
SR
17
Fred
Pitts
Rd
0.88
19'
Mill,
Level,
Resurface
2
726
Autumn
Breeze
Dr
SR
17
End
0.15
19'
Mill,
Resurface
1
727
Majestic
Way
Autumn
Breeze
Dr
End
0.28
18'
Mill,
Resurface
No.
(Miles)
No.
Road
Name
Beginning
Ending
Width
(ft)
Description
of
Work
Co.
Rd.
Length
Habersham
County
2026
Project
List
GEORGIA
DOT
LMIG
PROGRAM