RFP 2026-09 Level 2 EV Charger Installation Addendum No. 2

VICTOR VALLEY TRANSIT AUTHORITY
Representing the communities of Adelanto, Apple Valley, Barstow, Hesperia,
Victorville, and San Bernardino County
REQUEST FOR PROPOSAL
RFP 2026-09
LEVEL 2 ELECTRIC VEHICLE (EV) CHARGER
INSTALLATION
JUNE 23, 2026

NOTICE INVITING PROPOSALS 2026-09 EV CHARGER INSTALL
1. Purpose of the Procurement and Period of Performance
VVTA is requesting proposals from qualified contractors to provide labor and materials for the
installation of Level 2 Electrical Vehicle (EV) Chargers. The resulting contract will be not to exceed 180
days.
2. Obtaining the Request for Proposal (RFP) Document
RFP documents may be obtained from VVTA, in person at 17150 Smoke Tree Street, Hesperia, CA
92345-8305, electronically at www.vvta.org/Procurement or via www.publicpurchase.com.
Documents are also available via email request to cplasting@vvta.org. RFPs requested by courier or
via USPS mail shall be packaged and sent only at the Proposers' expense.
3. Proposal Due Date and Submittal Requirements
Proposals must be received before 3:00 PM (PDT), Thursday, August 6, 2026.
3.1. Proposal packages will be accepted at the following address:
Victor Valley Transit Authority
Attn: Christine Plasting, Procurement Manager
17150 Smoke Tree Street
Hesperia, CA 92345-8305
(760) 995-3583
3.2. Envelopes, boxes, or electronic submissions via publicpurchase.com shall contain proposals clearly
labeled with VVTA's RFP number and the solicitation title: "VVTA RFP 2026-09 LEVEL TWO EV
CHARGER INSTALLATION."
3.3. Proposers are to submit to VVTA either one (1) hard copy of the proposal and one (1) electronic
copy via thumb/flash drive OR via www.publicpurchase.com. A proposal is deemed to be late if it
is received by VVTA after the deadline stated above. Proposals received after the submission
deadline shall be returned, unopened to the Proposer. It is the Proposer's sole responsibility to
ensure that the proposals are received by the date and time stated above.
4. Bonds
A Performance Bond and Payment Bond may be required by the awarded contractor after the notice
of intent to award.
5. Prevailing Wage
Minimum wage rates for this project have been predetermined by the Secretary of Labor. If there is a
difference between the minimum wage rates predetermined by the Secretary of Labor and the
prevailing wage rates as determined by the State for similar labor classifications, the Contractor and
his/her subcontractors shall pay not less than the higher wage rate. In accordance with provisions of
Section 1773.2 (amended 1977) of the California Labor Code copies of the prevailing rate of per diem
wages as determined by the State Director of Industrial Relations and are available at the California
Department of Industrial Relations' Internet web site at
http://www.dir.ca.gov/oprl/DPreWageDetermination.htm.
Future effective general prevailing wage rates, which have been predetermined and are on file with the
California Department of Industrial Relations are referenced but not printed. Copies of the prevailing
wage rates are on file with VVTA and available upon request.
This work falls under the Davis-Bacon Act, as amended (40 U.S.C. 276a to a-7) and that contractor
shall supply VVTA with certified payroll documentation. The Davis-Bacon and Related Acts will apply
to contractors and subcontractors performing construction, alteration, or repair with federally funded or

assisted contracts of $2,000 or more. Under this Act, contractors shall be required to pay wages
specified in a wage determination made by the Secretary of Labor. In addition, contractors shall be
required to pay wages not less than once a week. A current copy of the Davis Bacon Wage
Determinations is available upon request. Contractor shall attach a copy of the prevailing wage to the
bid proposal. The award of the contract shall be conditioned upon the acceptance of the wage
determination.
If the State of California prevailing Wage is higher than Davis Bacon, contractor is required to pay the
higher rate.
6. Vendor Registration with the California Department of Industrial Relations
California SB 854 Compliance -VVTA will not accept a proposal from or enter the Contract with a
Proposer, without proof that the Proposer and its Subcontractors are registered with the California
Department of Industrial Relations (DIR) to perform public work under Labor Code Section 1725.5,
subject to limited legal exceptions. The Proposer shall enter DIR Registration Number on the proposal.
7. Validity of Proposals. Proposals and subsequent offers shall be valid for a period of ninety (90) days.
An award may be made without further discussion. VVTA reserves the right to withdraw or cancel this
RFP at any time without prior notice and VVTA makes no representation that any contract will be
awarded to a Proposer responding to this RFP.
8. Pre-Proposal Conference/Job Walk
There will be a non-mandatory Pre-proposal Conference/Job Walk on Monday, July 13, 2026, at
10:00 AM PDT. The deadline for questions is at 5:00 PM (PDT), Friday, July 24, 2026. Prospective
Proposers are requested to submit questions, in writing to the Procurement Manager at
cplasting@vvta.org. Responses shall be shared with all known prospective proposers by written
addenda only.
The successful Proposer shall be required to comply with all applicable Equal Opportunity Laws and
Regulations.

TABLE OF CONTENTS
INSTRUCTIONS TO PROPOSERS ..................................................................... 5
A. TIMELINE ................................................................................................. 5
B. PURPOSE................................................................................................. 5
C. BACKGROUND ......................................................................................... 5
D. PERIOD OF PERFORMANCE........................................................................ 6
E. EXAMINATION OF DOCUMENTS.................................................................. 6
F. REQUEST FOR CLARIFICATION / APPROVED EQUALS................................. 6
G. VENDOR CONTACT.................................................................................... 6
H. ADDENDA TO RFP...................................................................................... 7
I. EXCEPTIONS / DEVAITIONS ...................................................................... 7
J. FORMAT OF PROPOSALS .................................................................. 7
K. PROPOSAL PACKAGING REQUIREMENTS .................................................. 9
L. PRE-CONTRACTUAL EXPENSES............................................................... 10
M. JOINT PROPOSALS ................................................................................. 10
N. TAXES .................................................................................................... 10
O. MODIFICATION OR WITHDRAWAL OF PROPOSALS .................................... 10
P. SUBCONTRACTORS AND ASSIGNMENTS .................................................... 11
Q. PROPOSERS'S LICENSING REQUIREMENTS ............................................... 12
R. PREVAILING WAGE REQUIREMENTS .......................................................... 12
S. RESERVED .............................................................................................. 13
T. PERFORMANCE AND PAYMENT BONDS ..................................................... 13
U. SUBSTITUTION OF SECURITIES ................................................................. 14
V. CONFIDENTIALITY AND PUBLIC RECORDS ACT .......................................... 14
W. ACCEPTANCE / REJECTION OF PROPOSALS .............................................. 16
X. SINGLE RESPONSE ................................................................................ 16
Y. CANCELLATION OF PROCUREMENT ......................................................... 17
Z. AVAILABILITY OF FUNDS .......................................................................... 17
AA. VVTA'S RIGHTS .................................................................................... 17
BB. CONFLICT OF INTEREST AND CODE OF CONDUCT ..................................... 17
CC. EVALUATION, NEGOTIATION AND SELECTION............................................ 18
ATTACHMENT A - SCOPE OF WORK
ATTACHMENT B - FEDERAL CLAUSES
ATTACHMENT C - SAMPLE CONTRACT
ATTACHMENT D - PROTEST POLICY
ATTACHMENT E - REQUIRED FORMS
ATTACHMENT F - PREVAILING WAGE REQUIREMENTS
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LEVEL 2 EV CHARGER INSTALLATION

INSTRUCTIONS TO PROPOSERS
A. TIMELINE
Date of Request for Proposal (RFP): June 23, 2026
Agency: VICTOR VALLEY TRANSIT AUTHORITY
Address of Agency: 17150 SMOKETREE ST., HESPERIA, CA 92345-8305
Contracting Officer: Sandye Martinez, PPA, Procurement Supervisor
Telephone No: (760) 995-3563
FAX No: (760) 948-1380
Email Address: smartinez@vvta.org
10:00 AM PDT, Monday, July 13, 2026 at 17150
Pre-Proposal Conference (Non-Mandatory)
Smoke Tree Street, Hesperia, CA 92345 Room A 104
5:00 PM PDT, Friday, July 24, 2026
Last Day for Questions
Addenda and Answers to questions 2:00 PM PDT, Friday, July 30, 2026
3:00 PM PDT, Thursday, August 6, 2026
Proposal Due Date
August 2026
Anticipated Award Date
B. PURPOSE
Victor Valley Transit Authority, located at 17150 Smoke Tree St, Hesperia, CA 92345, requires
the provision and installation of Six (6) level 2 electric vehicle (EV) chargers along with the
ability to monitor power use via meter or application/software. The EV Chargers will be located
in the parking lot north of the VVTA Administration building, adjacent to VVTAs existing level 2
EV chargers. The Project will be a start to finish design-build project. VVTA does not currently
have any of the designs, which will be the responsibility of the selected Proposer.
C. BACKGROUND
Victor Valley Transit Authority (VVTA) is a public transit agency and Consolidated
Transportation Services Agency (CTSA), providing bus, ADA paratransit, and vanpool service to
California's High Desert. VVTA's service area spans nearly 1,000 square miles, featuring
service to Adelanto, Apple Valley, Barstow, Hesperia, Needles, Victorville, and unincorporated
San Bernardino County, including Daggett, Helendale, Hinkley, Lucerne Valley, Newberry
Springs, Oak Hills, Oro Grande, Phelan, Pinon Hills, Wrightwood, and Yermo. Commuter
service to Fort Irwin National Training Center (NTC) and connecting service from the High
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LEVEL 2 EV CHARGER INSTALLATION

Desert to the Inland Empire is also provided. Additional information and service alerts are
available at VVTA.org and Twitter.com/VVTransit.
D. PERIOD OF PERFORMANCE
VVTA intends to award a Lump Sum contract for a period of 180 days, unless extended by
mutual agreement. VVTA reserves the right to award the contract at a time other than stated
in the proposed schedule.
E. EXAMINATION OF DOCUMENTS
By submitting a proposal, the Proposer represents that it has thoroughly examined and
become familiar with the work required and documents included under the RFP.
F. REQUEST FOR CLARIFICATION / APPROVED EQUALS
1. Whenever any material, product or service is specified or indicated in the contract
documents by brand name, trade, patent, or proprietary name or by the name of the
manufacturer, the item so specified or indicated shall be deemed to be followed by the
words, "Or Equal."
2. At any time during this procurement up to the time specified in the "Proposal Schedule"
(Section A), Proposals may request, in writing, a clarification or interpretation of any
aspect, or a change to any requirement of the RFP or any addendum to the RFP.
Requests may include suggested substitutes for specified items and for any brand
names. Whenever a brand name is used in this solicitation it shall mean the brand
name or "approved equal." Such written requests shall be made to the Contracting
Officer and may be transmitted by facsimile or via email. The Proposal making the
request shall be responsible for its proper delivery to VVTA per "Contracting Officer"
(Section A) on the form provided in "Request for Pre-Offer Change or Approved Equal"
(Attachment E.) VVTA will not respond to oral requests. Any request for a change to
any requirement of the Contract Documents must be fully supported with technical
data, test results, or other pertinent information evidencing that the exception will
result in a condition equal to or better than that required by the RFP, without substantial
increase in cost or time requirements. Any responses to such written request shall be
provided by VVTA in the form of addendum only. Only written responses provided as
addendum shall be official and all other forms of communication with any officer,
employee, or agent of VVTA shall not be binding on VVTA.
3. VVTA, at its sole discretion, shall determine whether the substantiating data
demonstrates that an "approved equal" item(s) is equivalent in all respects to the
item specified in the contract documents.
G. VENDOR CONTACT
1. All correspondence, communication and/or contact with regard to any aspect of this
solicitation is authorized only with the designated Contracting Officer identified in "A.
Proposal Schedule" above, or their designated representative. Proposers and their
representatives shall not make any contact with or communicate with any employees of
VVTA, or its directors and consultants, other than the Contracting Officer regarding any
VVTA RFP 2026-09 Page 6 of 24 (Rev 06/2026)
LEVEL 2 EV CHARGER INSTALLATION

aspect of this solicitation or offers. Ex parte' communications with members of
VVTA's Board of Directors or any person responsible for awarding a contract,
including the Contracting Officer is prohibited under California Public Contract Code
Section 20216. All communications shall be in writing and will be made public.
2. If it should appear to a prospective Proposers that the performance of the Work under
the contract, or any of the matters relating thereto, is not sufficiently described or
explained in the RFP or Contract Documents, or that any conflict or discrepancy
exists between different parts thereof or with any federal, state, local or Agency law,
ordinance, rule, regulation, or other standard or requirement, then the Proposer shall
submit a written request for clarification to VVTA within the time period specified
above.
H. ADDENDA TO RFP
VVTA reserves the right to amend the RFP at any time. Any amendments to or
interpretations of the RFP shall be described in written addendum. VVTA shall provide
copies of Addendum to all prospective Proposers officially known to have received the
RFP. Prospective Proposers, or their agents, shall be responsible to collect the
addendum at the address provided in "Contracting Officer" (Section A. above) or receive
the same otherwise. Notification of the addendum will also be emailed to all such
prospective Proposers officially known to have received the RFP and to the email address
provided by each prospective Proposer. Failure of any prospective Proposer to receive the
notification or addendum shall not relieve the Proposer from any obligation under its
Proposal as submitted or under the RFP, as clarified, interpreted, or modified. All
addenda issued shall become part of the RFP. Prospective Proposers shall acknowledge
the receipt of each individual addendum and all prior addenda in their Proposer (See
Attachment E). Failure to acknowledge in their proposals receipt of addendum may, at
VVTA's sole option, disqualify the Proposal.
If VVTA determines that the addendum may require significant changes in the preparation
of Proposals, the deadline for submitting the Proposals may be postponed by the number
of days that VVTA determines will allow Proposer sufficient time to revise their Proposals.
Any new Due Date shall be included in the addendum.
I. EXCEPTIONS / DEVIATIONS
Using the Form for Proposal Deviation - Attachment E - State any exceptions to or
deviations from the requirements of this RFP, segregating "technical exceptions from
contractual" exceptions. Where Proposer wishes to propose alternative approaches to
meet VVTA's technical or contractual requirements, these should be thoroughly
explained. If no contractual exceptions are noted, Proposer will be deemed to have
accepted the contract requirements as set form in the Scope of Work.
J. FORMAT OF PROPOSALS
1. Proposals must be submitted and organized in the order listed below. The proposal shall
include, at a minimum, the following:
a. Cover letter - Proposer must include a letter of introduction.
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LEVEL 2 EV CHARGER INSTALLATION

b. Title Page
c. Table of Contents
d. Profile of Firm (History, Experience, Changes) - This section should include
details regarding the proposer's ability and experience to operate the project as
specified in the RFP. The following information should be included:
I. Corporate hierarchy - i.e., President, Vice President, Corporate Officers, etc....
II. Corporate overview of services or activities performed.
* History of firm - Include a brief history of the firm
* Founding Date (month and year)
* Firm size - staff and client base
* Firm's vision and mission statement
III. Employment practices - policies and procedures, training, including safety
training and affiliation/accreditation.
IV. Location of the office from which the work will be provided and the staff
allocation at that office.
e. Identify Project team including, but not limited to:
I. Size of Project Team
II. Education, qualifications, and specific experiences in performing the work that
is being solicited in this RFP.
III. Project Organization Chart.
f. Resumes of Key Personnel (if applicable)
g. Commitment that key personnel will be available throughout the contract and will
not be removed without prior approval of VVTA (if applicable)
h. Proposer's approach to accomplish the Scope of Work Requirements.
I. Description of proposer's approach to performing services. Proposals must
include a description of the services to be rendered per the scope of work
including a detailed proposal.
II. Provide a work plan or description of how the work will be performed by the
contractor. (e.g. - outline a proposed work plan and methodologies that will be
employed to accomplish the work)
III. The name of the Project Manager / Liaison and a list of personnel to be
assigned to the project and the roles and qualifications.
IV. Indicate whether or not your firm will be subcontracting portion(s) of the work.
VVTA RFP 2026-09 Page 8 of 24 (Rev 06/2026)
LEVEL 2 EV CHARGER INSTALLATION

If so, indicate the name of the subcontractor, the portion of the work to be
subcontracted, and their State of CA Contractor's License Number (if
applicable).
V. Describe your firm's approach to resolving problems that may be encountered
in the field.
i. Summary of Contracted Services
I. Proposer must identify all areas that will be subcontracted and name of the
firms performing such work. List their key personnel and their qualifications.
II. Proposer must list all services, equipment, and facilities that the proposer has
provided and/or operated under contract during the past five (5) years.
Include company name, address, phone number, and contact.
III. VVTA reserves the right to interview any organization and visit any of the
facilities as listed as subcontractors.
j. Required Forms (See Attachment E)
1. Cost/Price Proposal - Proposers shall submit proposed pricing to
provide the products/services for the work described in Attachment A -
Scope of Work
k. Any other information required by this RFP or its addenda which may not be
listed above.
2. Firms may include additional information, however, do NOT attach terms and
conditions that conflict with the RFP, as your firms' proposal may be deemed non-
responsive.
K. PROPOSAL PACKAGING REQUREMENTS
1. Please note that all official addenda must be acknowledged. Proposer is
instructed to use Attachment E - Acknowledgement of Addenda - to acknowledge all
official addenda released during this solicitation.
2. Original proposal plus one (1) electronic copy OR via publicpurchase.com,
must be received at the address shown in "Proposal Schedule" (Section A) before
3:00 PM (PDT) on Thursday, August 6, 2026. All labor and materials shall be
furnished in strict accordance with the delivery schedule and the Contract terms and
conditions. All Proposals shall be valid for a period of ninety (90) days.
3. Proposer shall submit the Cost/Price Proposal (Attachment E) with the proposal.
Prices are to be quoted including California State and Local Sales Tax (current
Hesperia Sales of 7.75%) . Proposer shall pay all taxes which are legally enacted
at the time Proposal is submitted and shall secure and pay for all permits and
government fees, licenses, and inspections necessary for the proper execution and
completion of the Contract.
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LEVEL 2 EV CHARGER INSTALLATION

Proposals including all submittal documents and price elements shall be
submitted by the due date specified, in two packages identified as "VVTA RFP
2026-09 Paratransit Vehicle Rebranding" and "VVTA RFP 2025-09 -
COST/PRICE PROPOSAL." If submitting proposals through
publicpurchase.com, COST/PRICE PROPOSAL MUST BE SUBMITTED AS A
SEPARATE DOCUMENT.
4. If a Proposer is submitting their proposal electronically through
publicpurchase.com, a copy of any required originals (notarized documents,
bonds, etc.) must be included. The original notarized document, bid bonds,
etc.... must be received by VVTA not later than 5 business days after the
Proposal Due Date.
L. PRE-CONTRACTUAL EXPENSES
1. VVTA will not be liable for any pre-contractual expenses incurred by any Proposer in
preparation of its Proposal. Proposer shall not include any such expenses as part of
their Proposal.
2. Pre-contractual expenses are defined as expenses incurred by the Proposer in:
a. Preparing a Proposal in response to this RFP;
b. Submitting that Proposal to VVTA;
c. Negotiating with VVTA any matter related to this Proposal; and
d. Any other expenses incurred by Proposer prior to date of award, if any, of the
Agreement.
M. JOINT PROPOSALS
Where two or more firms desire to submit a single Proposal in response to this RFP, they
should do so on a prime-subcontractor basis rather than as a joint venture.
N. TAXES
Proposals are subject to State and Local sales taxes. However, VVTA is exempt from the
payment of Federal Excise and Transportation Taxes. Firm is responsible for payment of
all taxes for any goods, services, processes, and operations incidentally to or involved in
the contract.
O. MODIFICATION OR WITHDRAWAL OF PROPOSALS
1. A modification of a proposal already received will be accepted by VVTA only if the
modification is received prior to the proposal Due Date or is specifically requested by
VVTA. All modifications shall be made in writing and executed and submitted in the
same form and manner as the original proposal.
2. A Proposer may withdraw a proposal already received prior to the Proposal Due Date
by submitting, in the same manner as the original proposal, to VVTA a written request
for withdrawal executed by the Proposer's authorized representative. After the Proposal
Due Date, a proposal may be withdrawn only if VVTA fails to award the contract within
the proposal validity period prescribed in "Due Date" or any agreed upon extension
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