RFP 032326LB MSCS Administration of Healthcare Services

Agency:	Memphis City Schools
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	541519 - Other Computer Related Services 561110 - Office Administrative Services
Posted Date:	Feb 20, 2026
Due Date:	Mar 23, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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SHELBY COUNTY BOARD OF EDUCATION

February 20, 2026

PROCUREMENT SERVICES

160 South Hollywood Street, Room 126 | Memphis, Tennessee 38112-4892 |Phone (901) 416-5376

(For submission instructions, please see Page 8 – Section 1.0)

REQUEST FOR PROPOSAL

(NOT AN ORDER)

Please submit proposals on the item(s) listed below. The right is reserved to reject any or all Proposals. If substitutions are offered, give full

particulars. The Proposal must be submitted no later than March 23, 2026 @ 1:00 PM, CST.

The Shelby County Board of Education reserves the right to accept or reject any or all Proposals, or any part thereof, and to waive any minor

informalities and/or technicalities that are deemed to be in the best interest of the Shelby County Board of Education.

REQUEST FOR PROPOSAL

MSCS Administration of Healthcare Services

For the purposes of this document, SCBE shall mean The Shelby County Board of Education and MSCS shall mean

Memphis -Shelby County Schools. The term District shall mean the Memphis Shelby County School District.

Proposals MUST be received by Memphis-Shelby County Schools (“MSCS” or “District”) by the due date and time set

forth above.

During the solicitation process Vendors are not permitted to contact individual members of the Board of SCBE or the

project owner(s) regarding the posted solicitation. Failure to adhere to this requirement shall subject the respondent to

immediate disqualification.

Questions or requests for clarification of technical issues and terms pertaining to this RFP must be submitted in writing

via Proposal Tech and received no later than February 27, 2026 by 10:00 AM/CST.

ISSUED BY: LaQueeya Braxton, Director

RFP #032326LB

Proposals are submitted with a declaration that no Shelby County Board of Education Member or employee has a financial or beneficial interest in this transaction.

_______________________________________________________________________________________________________________________________________

NAME OF FIRM

PHONE

FAX#

__________________________________________________

ADDRESS

__________________________________________________________

CITY

STATE

ZIP CODE

___________________________________________________

E-MAIL ADDRESS

_________________________________________________________

AUTHORIZED REPRESENTATIVE NAME

_______ CHECK HERE IF YOUR COMPANY QUALIFIES AS A SMALL BUSINESS ENTERPRISE

___ CHECK HERE IF YOUR COMPANY QUALIFIES AS A LOCAL VENDOR

PLEASE NOTE: Per the Memphis-Shelby County Schools Local Preference Purchasing Board Policy 2011, local preference purchasing means giving preference to

businesses located within Shelby County, Tennessee where local vendors must have a physical address located within the limits of Shelby County for at least

six (6) months prior to the bid or proposal opening date. A Post Office Box is not acceptable.

ATTACHED A COPY OF A VALID SHELBY COUNTY BUSINESS LICENSE

“Shelby County Board of Education does not discriminate in its Programs or employment on the basis of race, color, religion, national origin, handicap/disability, sex or age.”

TABLE OF CONTENTS

PART I: SCOPE OF WORK………………………………………...………………………………………………...3

1.0 BACKGROUND ............................................................................................................................................ 3

2.0 SCOPE OF SERVICES .................................................................................................................................. 3

3.0 NON-EXCLUSIVE ........................................................................................................................................ 3

4.0 NOTICE OF INTENT TO AWARD……………………………………………………….…………..…….3

PART II: GENERAL TERMS AND CONDITION…………………………………………………….…..…………4

1.0 STATEMENT OF CONFIDENTIALITY...................................................................................................... 4

2.0 TERMS OF AGREEMENT ........................................................................................................................... 4

3.0 PRE-PROPOSAL MEETING ........................................................................................................................ 4

4.0 QUESTIONS AND INQUIRIES ................................................................................................................... 4

5.0 POINT OF CONTACT TECHNICAL CONTACT .................................................................................... 4

6.0 CONTRACT OFFICER/SCBE SUPERVISION ........................................................................................... 5

7.0 CONTRACT TYPE........................................................................................................................................ 5

8.0 PAYMENT TERMS....................................................................................................................................... 5

9.0 RFP REVISIONS ........................................................................................................................................... 5

10.0 SUBMISSION DEADLINE ........................................................................................................................... 5

11.0 PROPOSAL OPENING ................................................................................................................................. 5

12.0 DURATION OF OFFER ................................................................................................................................ 5

13.0 INSURANCE ................................................................................................................................................. 5

14.0 LIQUIDATED DAMAGES ........................................................................................................................... 5

15.0 CRIMINAL BACKGROUND CHECK/PHOTO IDENTIFICATION BADGE ........................................... 6

16.0 COMPLIANCE WITH LAWS………………………………………………………………………………6

17.0 LEGAL COMPLIANCE……………………………………………………………………….…………….6

18.0 EPA COMPLIANCE…………………………………………………………………………………………7

19.0 BONDING……………………………………………………………………………….………………..….7

20.0 TERMS AND CONDITIONS ........................................................................................................................ 7

PART III: PROPOSAL FORMAT ………………………………………………………….………………………...8

1.0 GENERAL FORMAT .................................................................................................................................... 8

2.0 PROPOSAL FORMAT .................................................................................................................................. 8

PART IV: EVALUATION AND SELECTION PROCEDURE………………………………………..…………… 11

1.0 EVALUATION COMMITTEE.................................................................................................................... 11

2.0 EVALUATION PROCESS .......................................................................................................................... 11

3.0 EVALUATION CRITERIA ......................................................................................................................... 11

PART V: SCOPE OF SERVICES (DETAILS)…………………………………………………...…….……………13

PART VI: APPENDICES

Special Terms & Conditions for RFP (Appendix A)

Addenda Acknowledgement Form (Appendix B)

References (Appendix C)

Non-Collusion Certificate (Notarized) (Appendix D)

Debarment Affidavit (Notarized) (Appendix E)

Anti-Bribery Affidavit (Notarized) (Appendix F)

Certificate of Insurance Coverage (Appendix G)

MSCS Policy 2011 Local Preference Purchasing (Appendix H)

Non-Boycott of Israel Certification (Appendix I)

10.

Iran Divestment Act Certification (Appendix J)

11.

Certificate Regarding Lobbying (Appendix K)

PART I: SCOPE OF WORK

1.0 BACKGROUND

Shelby County Board of Education (SCBE) is the legal name of the Memphis-Shelby County Schools

(MSCS) district. MSCS is Tennessee’s largest public school district and is among the 25 largest public-

school districts in the United States. MSCS serves more than 106,000 students in more than 200 schools. We

employ more than 6,200 teachers and 6,000 support personnel to serve our unique student population

while offering programming and services to meet the needs of all our students.

Memphis-Shelby County Schools has created a data-driven culture that serves as the backdrop for strategic

decision-making and informed solution-based decisions. The information gleaned from data, research-based

strategies, and performance outcomes provides our district with amazing opportunities to offer high-quality

educational options to every student.

The MSCS mission is to prepare all students for success in learning, leadership, and life through three strategic

initiatives. The initiatives are:

1. Strengthen Early Literacy (K-2) and Continuing Literacy (3-12)

2. Recruit, Retain, Immerse, and Entrench

3. Relevant, Rigorous, and Equitable Academics

2.0 SCOPE OF SERVICES

SCBE requests proposals for: MSCS Administrations of Healthcare Services. A description of the services

requested is contained in this Request for Proposal. Responses submitted must meet or exceed all

requirements. Proposals that do not meet or exceed all requirements will be considered non-responsive. All

exceptions must be noted.

3.0 NON-EXCLUSIVE

The intent of this RFP is to provide SCBE with an expedited, yet thorough and accurate, means of procuring

supplies and/or services. The contract resulting from this RFP and the response provided by the vendor shall be

non-exclusive.

4.0 NOTICE OF INTENT TO AWARD

A Notice of Intent to Award is written notification that a vendor has been selected for a contract award. This

Notice is not a guarantee of award. The governing Board of SCBE reserves the right to reject or accept the

recommendation submitted by MSCS Procurement as a result of this RFP. If the Board accepts and approves the

recommendation, an agreement will be submitted to the successful vendor. While this contract is open for minor

negotiations, the form of said contract will set forth the basic and fundamental terms and conditions that govern.

If the Board rejects the recommendation, MSCS shall rescind the Notice of Intent to Award.

PART II: GENERAL TERMS AND CONDITIONS

1.0 STATEMENT OF CONFIDENTIALITY

It is understood and agreed that all SCBE/MSCS information provided pursuant to this RFP may contain trade

secrets, which are confidential and proprietary. The selected vendor agrees not to disclose or knowingly use any

confidential or proprietary information of SCBE and/or third-party participant.

2.0 TERMS OF AGREEMENT

The anticipated term of the contract is for three (3) years. Upon satisfactory service and by mutual agreement,

MSCS reserves the right to renew the contract for two (2) additional terms of one (1) year each.

A. SCBE expects all vendors to provide year-over-year cost reduction recommendations.

B. Should the awarded vendor, at any time during the life of the contract, sell materials of similar quality to

another customer, or advertise special discounts or sales, at a price below those quoted within the contract, the

lowest discounted prices shall be offered to Memphis-Shelby County Schools.

3.0 PRE-PROPOSAL MEETING

No Pre-Proposal Conference is required for this proposal.

4.0 QUESTIONS AND INQUIRIES

No interpretation of the meaning of the specifications or other documents will be made to any Vendor orally.

Questions must be submitted in writing to the Point of Contact (see Part II, § 5.0). To be given consideration, the

questions must be received NO LATER THAN February 27, 2026 by 10:00 a.m. CST. Questions that are

deemed to be substantive in nature will be responded to in the form of a Questions and Answers and posted on

March 4, 2026 by COB on the SCBE website Memphis Shelby County Schools. Please do not submit questions in

PDF format.

RFP Post

Questions Due

Q&A Post on Website

RFP Due Date/Time

RFP Schedule

February 20, 2026

February 27, 2026 by 10:00 AM CST

March 4, 2026 by End of Day

March 23, 2026 by 1:00 PM CST (via Proposal Tech)

5.0 POINT OF CONTACT/TECHNICAL CONTACT

LaQueeya Braxton, Director of Procurement

Procurement Office

BRAXTONL@SCSK12.ORG

6.0 CONTRACT OFFICER /SCBE SUPERVISION

Vendor’s performance will be under the technical direction of the Buyer/Requesting Department/Project Manager

who will be responsible for ensuring vendor’s compliance with the requirements of the contract and shall include

managing the daily activities related to the performance of the Services pursuant to the terms and conditions of the

contract, providing technical guidance to the vendor regarding the performance of Services under the contract, and

overall project scheduling and coordination.

7.0 CONTRACT TYPE

The contract resulting from this RFP will be a price contract based on the scope of work.

8.0 PAYMENT TERMS

Vendor shall submit an invoice detailing the Services provided. Payment shall be in accordance with line-item price

on the Purchase Order and made within thirty (30) days after the date of receipt by MSCS of an accurate invoice.

SCBE reserves the right to reduce or withhold contract payment in the event the Vendor does not provide SCBE

with all required deliverables within the timeframe specified in the contract or if the Vendor otherwise breaches the

terms and conditions of the contract.

9.0 RFP REVISIONS

Should it become necessary to revise any part of this RFP, addenda will be posted on SCBE’s Procurement Office

website @ https://www.scsk12.org/procurement25/?PN=886 and through the Proposal Tech platform. All addenda,

amendments or changes issued shall be deemed received by vendor. Failure of any vendor to acknowledge receipt

of such addenda shall not relieve any vendor from any obligations under this RFP as amended by all addenda. All

addenda so issued shall become part of the contract.

10.0 SUBMISSION DEADLINE

To be eligible for consideration, proposals must be submitted on the Proposal Tech website no later than

March 23, 2026 @ 1:00 p.m. CST.

11.0 DURATION OF OFFER

A proposal submitted in response to this RFP shall be binding upon the vendor and is considered irrevocable for a

minimum of 120 days following the closing date for receipt of initial proposals or the closing date for receipt of a

best and final offer, if applicable.

12.0 INSURANCE

All vendors shall complete and sign the attached Certificate of Insurance with their proposal per the attached

insurance requirement form (See Appendix G).

13.0 LIQUIDATED DAMAGES

In the event the awarded respondent fails to deliver the goods or services in accordance with the terms and

conditions of the contract, SCBE reserves the right to purchase the goods/services on the open market in sufficient

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP 032326LB MSCS Administration of Healthcare Services

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