RFP 011024-750 Lawn Care Services for Garza, Munoz, Singleterry and Adame Elem.

Agency:	Donna Independent School District
State:	Texas
Type of Government:	State & Local
NAICS Category:	561730 - Landscaping Services
Posted Date:	Jan 17, 2024
Due Date:	Feb 5, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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DONNA INDEPENDENT SCHOOL DISTRICT

116 North 10th Street, Donna, TX 78537 ‐ Phone: 956‐464‐1600

Request for Proposals

RFP#: 011024‐750

Lawn Care Services for Garza, Munoz, Singleterry & Adame Elementary Schools

Closing Date & Time: Monday, February 5, 2024 @ 11:00 A.M.

Donna Independent School District is accepting proposals for Lawn Care Services for Garza, Munoz, Singleterry & Adame Elementary

Schools as per the attached scope of work and the terms and conditions. Proposals will be accepted by Donna Independent School

District until 11:00 A.M. central time, Monday, February 5, 2024.

No verbal responses will be provided.

QUESTIONS:

All questions regarding the scope of work must be e‐mailed simultaneously to Luis Solis, Safety Representative/Project Manager, at

lsolis2@donnaisd.net and to Joe Smedley, Director of Purchasing at joe.smedley@donnaisd.net.

Proposals received after the deadline will be rejected. All Proposals, which are in order and properly signed shall be opened and

reviewed. No immediate decisions shall be rendered concerning the submitted Proposals. Donna Independent School District

reserves the right to reject all Proposals.

To be considered, the Proposals shall include one (1) original and three (3) copies that clearly identifies the RFP number/title as well

as the Respondent’s name and return address.

ALL FORMS MUST BE COMPLETED AND SUBMITTED. Any deviations from those instructions will result in Proposals not

being considered.

Sealed Proposals must be MAILED or HAND DELIVERD to:

Procurement Schedule:

Joe D. Smedley Director of Purchasing

Purchasing Department

116 N. 10th Street

Donna Independent School District

Schedule of Events

RFP Release Date

Sealed Proposals Due to the District

Date

1/17/2024

2/5/2024

**PRE‐BID MEETING**

A pre‐bid meeting will be held on Tuesday January 30, 2024 at 10:00 A.M and will meet at Singleterry Elementary School at 9113 Val

Verde Rd. Donna, TX. 78537. It is HIGHLY RECOMMENDED vendors attend the pre‐bid meeting. If you have any questions, you can

contact Luis Solis at (956) 363‐3928.

Donna ISD will notify the successful bidder/proposer in writing (manifested by an award letter or properly

executed purchase order) after review and acceptance.

The District cautions respondent to ensure actual delivery and receipt of mailed or hand‐delivered Proposals to

the District, at the address above, prior to the response deadline. The District will in no way be responsible for

delays caused by any occurrence.

NOTICE TO BIDDER

RFP RESPONSE FORM

The undersigned, in submitting this RFP and endorsement of same, represents that he/she is authorized to obligate his/her

firm, that he/she is an equal opportunity employer and will not discriminate with regard to race, color, religion, national

origin, sexual orientation, or age or disability unrelated to job performance of this RFP; and that he/she has read this entire

RFP package, is aware of the covenants contained herein and will abide by and adhere to the expressed requirements in all

sections of this RFP. Must be in ink to be considered responsive.

SUBMITTED BY:

Firm:

(Official Firm Name)

By:

(Original Signature)

Name

(Typed or Printed Name)

Title:

(Type or Printed Title)

Date:

Address:

City/ST/Zip:

Phone #:

Fax #:

Email:

Taxpayer Identification #:

SECTION I

Instructions to Proposers,

General Terms & Conditions,

Scope of Work

Lawn care and Landscaping for Garza, Munoz, Singleterry & Adame Elementary Schools

Specifications

The awarded contractor shall provide all labor, materials, and equipment necessary to complete the

work. All work shall be performed at times to minimize the exposure of students, staff members and

employees and their vehicles. The awarded contractor shall have flexibility during all breaks in terms of

scheduling.

The awarded contractor shall perform the following services:

 Pick up and remove all paper, debris and tree limbs before the grass is cut.

 Mow and trim all grass areas including ditches, between fences and public roadways in order to

maintain a high degree of curb appeal.

 Trim trees and shrubs along all buildings, all inaccessible areas of school grounds and stationary

objects.

 Keep fences clear of all weeds, vines and small trees.

 Edge all sidewalks, driveways, walkways, patios, curbs, concrete pads and ornamental beds.

 Keep all sidewalks, walkways, driveways, patios, curbs and parking areas clean after mowing

and/or edging.

 Aerate yards and over seed the lawn (Bermuda grass) as needed.

 Apply insecticide for Fire ant management

 Cover all existing potholes to all grass areas.

 Keep all shrubbery and flower beds weeded and groomed.

 Apply turf pre‐emergent weed control monthly.

 Maintain playing fields such as baseball fields, softball fields, football fields etc… to make sure

turfs are in good playing conditions.

 Monthly irrigation checks will be performed.

 Repair all broken irrigation lines so that irrigation will work properly. Awarded contractor will

repair damaged line and valves caused by contractor. All other line and valves, DISD will

purchase materials, contractor will provide labor cost to install.

 Power wash all exterior building walls and sidewalks, Power wash areas up to 6 feet high in

areas designated by owner as high traffic. Owner will provide water; awarded contractor will

provide all other materials when needed.

 Fertilize all grass areas twice a year, fertilize all areas designated by owner and use South Texas

applicable standards (Grass species differ in fertilizer requirements in the following order):

Total Nitrogen Required

(lb./1,00 sq. ft./year)__

5‐7

4‐6

3‐5

2‐5

1‐2

Grass Variety

Hybrid Bermuda grass (Tifway, Tifgreen, Tifdward

Common Bermuda grass, Ryegrass

Zoysia Grass

St. Augustine Grass, Tall Fescue

Centipede grass

Buffalo Grass, Carpet Grass

52 Visits per Year

Bid Pricing

This bid form must be used for the bid to be considered. Please print your responses VERY CLEARLY.

SITES

P.S. Garza Elementary

ADDRESS

8801 W. Alberta Road

ACRES

TOTAL PRICE FOR SERVICES

M.A.P. Munoz Elementary 1901 E. Roosevelt Road

D. Singleterry Elementary 9113 N. Val Verde Road

J.S. Adame Elementary

5001 N. FM 493

19.15

Please Note: No additional compensation will be paid for work listed in this Request for Proposals which

respondent did not include in the proposed price due to failure to inspect existing site conditions affecting the

satisfactory performance of work specified herein.

RFP 011024-750 Lawn Care Services for Garza, Munoz, Singleterry and Adame Elem.

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