2026-014 RFP Kitsap County Vessel Turn in Program
| Agency: | Kitsap County |
|---|---|
| State: | Washington |
| Type of Government: | State & Local |
| Posted Date: | Apr 6, 2026 |
| Due Date: | Apr 29, 2026 |
| Solicitation No: | 2026-014 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
2026-014 RFP Kitsap County Vessel Turn in Program Closes 04/29/2026 @2:00 PM
2026-014 RFP Kitsap County Vessel Turn in Program
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2026-014
REQUEST FOR PROPOSALS
INSTRUCTIONS
PURCHASING DEPARTMENT
619 DIVISION ST. MS-7
PORT ORCHARD, WA 98366
PHONE: (360) 337-4788
Materials and/or Service Requested: Kitsap County – Vessel Turn in Program
The Kitsap County Department of Community Development (DCD) is requesting proposals from qualified
offerors to provide services for a Kitsap County Vessel Turn in Program event. These services include
coordinating land and water-based transportation of vessels to a staging and dismantling site(s); preparing
vessels for dismantling; handling and disposal of hazardous materials, black water, and bilge water; dismantling
vessels; and recycling, disposing, or salvaging vessel materials and components. Qualified offerors must hold or
obtain all applicable permits during the Vessel Turn In Program event
Schedule of Events: The following is County’s best estimate of the schedule of events. The schedule is subject to
change as deemed necessary by the County.
ITEM
Issuance of Request for Proposal
Written Questions Due
Addendum Issued
Proposal Due Date
Demonstrations
DUE DATE, TIME, AND LOCATION
Monday April 6, 2026
Wednesday April 15, 2026 @12:00 PM
Wednesday April 22, 2026
Wednesday April 29, 2026 @2:00 pm
Will schedule if deemed necessary
COUNTY POINT OF CONTACT. Questions and correspondence regarding the Solicitation shall be directed to
the Purchasing Supervisor.
Mailing Address for USPS delivery:
Glen McNeil, Purchasing Supervisor
Kitsap County Purchasing Office
614 Division Street, MS-7
Port Orchard, WA 98366
Phone: (360) 337-4789
Email: Purchasing@kitsap.gov
www.kitsapgov.com/das/pages/online-bids.aspx
Physical Address for courier or hand delivery:
Glen McNeil, Purchasing Supervisor
Kitsap County Administration Building
Purchasing Office – Fourth Floor
619 Division Street
Port Orchard, WA 98366
BIDDERS ARE REQUIRED TO READ AND UNDERSTAND ALL INFORMATION CONTAINED IN THE
ENTIRE SOLICITATION PACKAGE. BY SUBMITTING A PROPOSAL IN RESPONSE TO THIS
SOLICITATION, BIDDER AGREES THAT HE/SHE HAS READ, UNDERSTANDS, AND AGREES TO
COMPLY WITH ALL REQUIREMENTS AND DOCUMENTS IN THE SOLICITATION. NEGLIGENCE IN
PREPARING A PROPOSAL CONFERS NO RIGHT OF WITHDRAWAL AFTER THE PROPOSAL DUE
DATE AND TIME.
TABLE OF CONTENTS
1. Definitions -------------------------------------------------------------------------------------------
3
2. Pre-Proposal Conference, ADA Accommodations ---------------------------------------------
3
3. Questions, Communications -----------------------------------------------------------------------
3
4. Proposal Due Date, Time --------------------------------------------------------------------------
3
5. Format, Submission, Copies, Signature -----------------------------------------------------------
4
6. Acceptance of Terms and Conditions -------------------------------------------------------------
4
7. Addenda -----------------------------------------------------------------------------------------------
4
8. Conflict with Addenda ------------------------------------------------------------------------------
4
9. Exceptions, Assumptions ---------------------------------------------------------------------------
4
10. Costs, Taxes ------------------------------------------------------------------------------------------
5
11. Rejection, Waiver ------------------------------------------------------------------------------------
5
12. Non-Responsive Proposals --------------------------------------------------------------------------
5
13. Preparation Costs -------------------------------------------------------------------------------------
5
14. Acceptance Period ------------------------------------------------------------------------------------
5
15. Acceptance Does Not Bind County ----------------------------------------------------------------
5
16. County Right to Withdraw or Amend -------------------------------------------------------------
5
17. Bidder’s Withdrawal or Modification--------------------------------------------------------------
5
18. Bidder’s Responsibilities ----------------------------------------------------------------------------
6
19. Serial Numbers----------------------------------------------------------------------------------------
6
20. Brand Names, Equivalents--------------------------------------------------------------------------
6
21. Silence or Omission ---------------------------------------------------------------------------------
6
22. Descriptive Literature --------------------------------------------------------------------------------
6
23. Test Models, Samples -------------------------------------------------------------------------------
6
24. Non-Exclusive Contract -----------------------------------------------------------------------------
6
25. Firm Pricing -------------------------------------------------------------------------------------------
7
26. Applicable Law ---------------------------------------------------------------------------------------
7
27. Compliance with Laws -------------------------------------------------------------------------------
7
28. Interlocal Purchasing Agreement ------------------------------------------------------------------
7
29. Discussions -------------------------------------------------------------------------------------------
7
30. Applicable Laws -------------------------------------------------------------------------------------
7
31. Interviews, Demonstrations -------------------------------------------------------------------------
7
32. Contract Terms ---------------------------------------------------------------------------------------
7
33. Negotiation, Award ----------------------------------------------------------------------------------
7
34. Licenses, Certifications, Business Standing ------------------------------------------------------
8
35. Background, Security Investigations --------------------------------------------------------------
8
36. Conflict of Interest -----------------------------------------------------------------------------------
8
37. Debarment ---------------------------------------------------------------------------------------------
8
38. Gratuities, Kickbacks --------------------------------------------------------------------------------
8
39. Public Records, Confidential Information --------------------------------------------------------
8
40. Compliance with Funding Requirements ----------------------------------------------------------
8
41. Subcontractors ----------------------------------------------------------------------------------------
9
42. Reference Checks -------------------------------------------------------------------------------------
9
43. Protests -------------------------------------------------------------------------------------------------
9
44. Proposal Contents -------------------------------------------------------------------------------------
9
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Exhibit A
Exhibit B
Exhibit C
Exhibit D
EXHIBITS
SCOPE OF WORK
COST PROPOSAL FORM
PROPOSAL CERTIFICATION
EXCEPTIONS AND ASSUMPTIONS
Exhibit E
Exhibit F
Exhibit G
Exhibit H
CONTRACTOR REFERENCES
SAMPLE CONTRACT
1. Definitions. The following definitions will be used in the Solicitation, associated documents, and resulting
Contract, regardless of capitalization.
A. Addenda means written instructions issued by the Purchasing Supervisor prior to the bid due date and
time which modify or interpret the Solicitation documents by additions, deletions, clarifications, or
corrections.
B. Bid or Proposal means the offer submitted by a Bidder in response to this Solicitation.
C. Bidder means the person or entity submitting a proposal in response to the Solicitation.
D. Contract means the agreement to provide the goods and/or services that are the subject of this
Solicitation. The Contract will be comprised of the Solicitation documents, which include the Bid
Instructions, scope of work, specifications, all exhibits, any County clarifications and addenda, the
Contractor’s proposal as accepted by County, the agreement signed by the parties, and all appendices,
amendments and exhibits referenced herein and therein.
E. Contractor means the person or entity awarded a Contract resulting from the Solicitation.
F. Solicitation means the entire Request for Proposal packet which includes without limitation, the
instructions, scope of work, specifications, all Addenda, attachments, and exhibits.
G. Work or Services means all work to be performed, services to be provided, and equipment to be
furnished as identified in the Solicitation.
For purposes of the Solicitation the words "shall", "must", or "will" are equivalent in the Solicitation and
indicate a mandatory requirement or condition.
2. Pre-Proposal Conference, ADA Accommodations. County may hold a pre-proposal conference to answer
questions regarding the Solicitation requirements. Requests for reasonable ADA accommodations should
be directed to the Purchasing Supervisor at least five (5) days prior to the pre-proposal conference date.
3. Questions, Communications. All communications concerning the Solicitation must be in writing directed
to the Purchasing Supervisor and identify the Solicitation number, page, and section number. Bidders are
to obtain written clarification from the Purchasing Supervisor regarding any inadequacy, omission, or
conflict prior to submitting a Proposal. Failure to do so will not relieve Bidder of any responsibilities under
the Solicitation or subsequent Contract. Questions will be accepted up to the due date and time identified
in the Schedule of Events. Questions received after the deadline are untimely and will not be answered.
Only answers to questions communicated in an issued Addenda will be binding on the County. Bidders
that communicate with other county staff regarding the Solicitation without prior authorization from
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the Purchasing Supervisor may be disqualified.
4. Proposal Due Date, Time. Proposals must be received by the Purchasing Office at the specified location by
the Proposal due date and time. Bidder is responsible for the timely delivery, regardless of the delivery
method. Proposals and requests for modifications received after the due date and time are untimely and will
be rejected. The timeliness of submissions is determined in the discretion of the County.
5. Format, Submission, Copies, Signature
A. Electronic files shall be submitted in a format acceptable to the County. Acceptable formats include
DOC and DOCX (Microsoft Word), XLS and XLSX (Microsoft Excel), PPT and PPTX (Microsoft
PowerPoint), or PDF (Adobe Acrobat). Requests to submit files in another format should be directed
to the Purchasing Supervisor.
B. Proposals are to be submitted to the Purchasing Supervisor at the address identified on the Solicitation
in a sealed envelope/package provided by Bidder and shall identify Bidder’s name and address,
Solicitation name and number, and submittal date on the outside. Proposals submitted by email or fax
are not considered. Flash drives and thumb drives are acceptable. All exhibits and Addenda are signed
by a person authorized to sign on behalf of Bidder. Unsigned Proposals are rejected as incomplete.
C. Bidders shall submit: one (1) original, marked “original”, and one (1) electronic copy in the form of
a flash drive of their Proposal.
D. Proposals are to be signed by the person with legal authority to act on behalf of the entity.
1. Corporation. Proposal shall be executed by the president, vice-president, or other authorized
corporate officer on behalf of the corporation.
2. Partnership. Proposal shall be executed by a general partner on behalf of the partnership (whose
title must appear under the signature).
3. Limited Liability Company. Proposal shall be executed in the name of the LLC by a member and
accompanied by evidence of authority to sign.
4. Joint Venture. Proposal shall be executed by each participant in the joint venture, pursuant to a joint
venture agreement.
6. Acceptance Of Terms And Conditions. Submission of a Proposal pursuant to this Solicitation constitutes
acknowledgment and acceptance of all terms and conditions set forth in the Solicitation.
7. Addenda. Bidders are responsible for checking for Addenda, which will be posted on County website at
https://www.kitsapgov.com/das/Pages/Online-Bids.aspx. County will issue an Addenda if it modifies the
Solicitation or responds to questions. Bidders are to acknowledge receipt of all Addenda on the Proposal
Certification form and submit all signed Addenda and completed exhibits with the Proposal.
8. Addenda Conflict. If there is any conflict between the Addenda, or between the Addenda and the
Solicitation documents, the document issued last in time controls.
9. Exceptions, Assumptions. Proposals in strict compliance with the Solicitation are desired. Bidder shall
provide a complete comprehensive list of all exceptions requested and assumptions made when preparing
the Proposal using the Exceptions and Assumptions form. Any exception or assumption not specified on
the Exceptions and Assumptions form will be considered void and not part of the Proposal. The
absence of an identified exception or assumption on the form shall mean Bidder acknowledges, accepts,
and agrees to comply with all terms and conditions as identified in the Solicitation in every respect.
Proposals with a material exception or deviation to any Solicitation requirement may be rejected.
10. Costs Proposal, Taxes. Proposals shall identify the total costs, fees, and charges for the goods and/or
services requested in the Solicitation on the Cost Proposal form. The total cost shall include all freight,
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handling, delivery, surcharges, and other incidental charges that may be required to provide the services or
deliver the goods. All prices shall include freight FOB destination, freight included to the designated
delivery point. County is exempt from Federal Excise Tax, including the Federal Transportation Tax. Sales
tax, if any, shall be indicated as a separate line item. Payment of all costs, fees and other charges not
identified on the Cost Proposal form shall be the responsibility of Bidder.
11. Rejection, Waiver. County in its sole discretion retains the right, without penalty, to reject some or all
Proposals or portions thereof, and/or waive or reject any defects, informalities, or irregularities.
12. Non-Responsive Proposal. County in its sole discretion retains the right, without penalty, to any Proposal,
in whole or in part, as nonresponsive if the Proposal a) is submitted late or incomplete; b) is noncompliant
with any part of the Solicitation; c) contains inaccurate, misleading, exaggerated, or false information; d)
fails to respond to every Solicitation item or to provide all information requested; e) is irregular; and/or f)
takes exception or assumption. Proposals will be considered irregular if they show alterations in form,
additions not called for, conditions or unauthorized alterations, or irregularities of any kind.
13. Preparation Costs. Bidder understands and agrees County is not responsible for any costs incurred by Bidder
in the preparation or submission of a Proposal including without limitation costs associated with
demonstrating, presenting, or negotiating in response to the Solicitation.
14. Acceptance Period. All Proposals timely submitted shall remain open and may not be withdrawn for one
hundred twenty (120) days after the submission date.
15. Acceptance Does Not Bind County. Acceptance of a Proposal does not bind County until it is approved by
the appropriate County level of authority and a Contract is executed by the parties.
16. County Right to Withdraw or Amend. County in its sole discretion retains the right, without penalty, to
withdraw, amend, cancel, or reissue all or any portion of the Solicitation at any time, for any reason or no
reason, up to Contract execution when it is in the best interests of or advantageous to County.
17. Bidder’s Withdrawal or Modification. Bidder may modify or withdraw a submitted Proposal prior to the
due date and time. A request to modify or withdraw a Proposal must be in writing, signed by Bidder’s
authorized representative and submitted to the Purchasing Supervisor. Faxed withdrawals will NOT be
accepted. A withdrawn Proposal may be re-submitted prior to the Proposal due date and time.
18. Bidder Responsibilities. Bidders shall assume that any purchase, responsibility, insurance, and any other
action or activity which is necessary for the satisfactory provision of the goods and services requested in
the Solicitation, but not specifically designated as a County responsibility, are the responsibility of Bidder
and must be included in Bidder’s response to the Solicitation.
19. Serial Numbers. Equipment included in a Proposal shall possess the original unaltered manufacturer’s serial
number. County, throughout the Contract term, reserves the right to reject any altered equipment.
20. Brand Names, Equivalents. References to manufacturers, trade names, brand names or catalog numbers
(collectively “Identifiers”) in the Solicitation are intended to indicate the level of quality, design, or
performance desired. Proposals with equivalent products of equal or greater quality, design or performance
may be considered. Proposals must clearly describe alternate Identifiers and indicate how it differs from
the product specified in the Solicitation; and include complete and sufficient descriptive literature and
specifications to enable a full and fair determination of whether the proposed alternate will be equivalent
to or better than the product named in the Solicitation. County has the sole discretion to accept or reject any
like item and may require Bidder to provide additional information and/or samples. If a Proposal does not
otherwise specify, it is understood that the referenced Identifiers will be provided under the Contract.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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