RFP KB-207555 Dual Language and English Second Language (ESL) Materials and Services SOURCING #161878

Agency:	Dallas Public Schools
State:	Texas
Type of Government:	State & Local
NAICS Category:	541930 - Translation and Interpretation Services 611630 - Language Schools
Posted Date:	Apr 16, 2024
Due Date:	May 9, 2024
Solicitation No:	RFP KB-207555
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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RFP KB-207555 Dual Language and English Second Language (ESL) Materials and Services **SOURCING #161878**

Closing Date: 5/9/2024

Closing Time: 2:00 P.M.

Bid Package: RFP KB-207555 Dual Language and English Second Language (ESL) Materials and Services **SOURCING #161878**

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Addendum #1: Addendum #1 RFP KB-207555 Dual Language and English Secondary Language (ESL) Materials and Services **SOURCING #161878**

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PURCHASING DEPARTMENT

9400 North Central Expressway, Suite 1510, Dallas, TX 75231

(972)925-4100

Request For Proposal 161878

RFP KB-207555 Dual Language and English Secondary

Language (ESL) Materials and Services

Dallas ISD rev 1.0

Page 1 of 38

Request For Proposal 161878 RFP KB-207555 Dual Language and English Secondary Language (ESL)

Materials and S

Buyer BANKS, KENDRA

Email KENBANKS@dallasisd.org

1 Header Information

1.1 General Information

First Advertisement Date/Issue Date

Second Advertisement Date

Pre-Proposal Meeting

Questions Deadline

Questions Response from the District

Solicitation Due

Anticipated Evaluation & Sel

Anticipated Approval/Award

07-APR-2024 08:00:00

14-APR-2024 08:00:00

22-APR-2024 10:00:00

24-APR-2024 14:00:00

26-APR-2024 14:00:00

09-MAY-2024 14:00:00

16-MAY-2024 01:00:00

27-JUN-2024 18:00:00

Pre-Proposal

A pre-proposal meeting will be held at 10:00 am CST via TEAMS video conference on Monday,

April 22, 2024. Please submit (in writing) any questions regarding this RFP. Only written

questions will be considered. I would encourage all potential proposers to participate and attend

the pre-proposal.

Join TEAMS Meeting: https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

Meeting ID: 251 473 301 164

Passcode: JJsEdJ

1.2 Terms

Initial Term: 3

Renewal 1: 1

Renewal 2: 1

Any contract that results from this solicitation and upon Mutual Agreement of the awarded vendor and the

District, may be extended not to exceed a total of 5 years(s). If either party intends not to renew the Contract,

that party must give written notice to the other party no fewer than ninety (90) days prior to the expiration of the

then current term of the Contract. If the District fails to timely exercise any of the options to renew, all remaining

options to renew shall expire and terminate

1.3 Requirements

LENGTH OF CONTRACT

The term of this proposal shall be for a three (3) year agreement with two (2) successive one (1) year

extensions based on the long-range needs of the District and mutual consent of both parties not to exceed

five (5) years total.

SCOPE AND SPECIFICATIONS OF THE

PROPOSAL

The Dallas Independent School District (Dallas ISD or District) is soliciting offers for the goods and/or

services specified in this document.

1. Questions concerning this solicitation document should be addressed, in writing, to the Buyer's Email.

2. Questions must be submitted by the deadline to allow sufficient time for responses prior to receipt/opening

date/time.

3. Responses to questions other than administrative questions will be provided to all potential offerors by

means of an addendum to the solicitation.

All vendors are encouraged to participate even if vendors are the sole source providers.

This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2CFR) Part 200

and ESSER (Elementary and Secondary Emergency Relief) requirements to procure vendors who provide

Dallas ISD rev 2.0

Page 2 of 38

Request For Proposal 161878 RFP KB-207555 Dual Language and English Secondary Language (ESL)

Materials and S

SCOPE AND SPECIFICATIONS OF THE

PROPOSAL

goods purchased by Dallas ISD using federal dollars. This proposal may be used with local, state, federal,

and grant-funded programs.

PURPOSE OF REQUEST FOR PROPOSAL (RFP)

The Dallas Independent School District's Dual Language/English Secondary Language (ESL) Department is

seeking offers for the most highly qualified PreK-12 products, services, and goods related to providing

instructional materials, educational aids, services, professional development, embedded coaching,

consulting, and assessing materials and digital platforms specifically for Emergent Bilingual students and

their families.

Instructional Materials may include student, teacher, and parent consumables, educational aids, software,

classroom libraries (content-specific and various genres), novels, and language and literacy development

kits to support language instruction for Emergent Bilinguals. Most of these instructional materials should be

language-authentic, culturally diverse, and available primarily in Spanish and other languages as

appropriate.

Note: The Dallas Independent School District demographics comprise more than half of Emergent Bilinguals

from Hispanic backgrounds whose home language is Spanish. Other languages spoken by Dallas ISD

students include Burmese, Swahili, Arabic, Amharic, Vietnamese, Nepali, Afro-Asiatic, Q'eqchi', and others.

Emergent Bilinguals include students participating in Dual Language and ESL Programs, Newcomers,

Refugee/Asylee, Migrant, Students with Interrupted Formal Education (SIFE)/Unschooled Students, and

Dually identified students (SPED and Emergent Bilinguals).

PROPOSAL SPECIFICATIONS

Services may include, but are not limited to, researched-based in-person or virtual professional development

sessions and consultation focusing on the academic, linguistic, and social needs of Emergent Bilinguals and

their families. These sessions and services include, but are not limited to, Content-Based Language

Instruction (CBLI), Dual Language programming that aligns with the Dual Language education goals

(Bilingualism and Biliteracy, Grade-Level Academic Achievement, and Sociocultural Competence), Dual

Language and ESL curriculum enhancement, culturally responsive teaching, and educator/leadership

coaching support. Vendors must be able to provide direct training and/or a trainer of trainer models to district

staff and parents as appropriate, equipping participants with the professional and personal development,

knowledge, skills, and application of the content to the relevant stakeholder to reproduce services to campus

and central staff audiences. These consultants may contact students and/or campus personnel delivering

curriculum, coaching, and professional development and/ or influencing instruction in the abovementioned

areas.

Materials may include but are not limited to, student, teacher, and parent consumables, educational aids,

software, classroom libraries (content-specific and various genres), novels, and language and literacy

development kits to support language instruction for Emergent Bilinguals. Most of these instructional

materials should be language-authentic, culturally diverse, and available primarily in Spanish and other

languages as appropriate and as much as possible. In addition, English language resources designed to

promote and progress students' English fluency are needed for upper elementary and secondary grades.

The offeror further guarantees that instructional resources and/or services:

• Are aligned to Texas PreK Guidelines, Texas Essential Knowledge Skills (TEKS), and/or

English Language Proficiency Standards (ELPS) or have the ability to be aligned to Texas PreK

Guidelines, TEKS, ELPS

• Provide support for language acquisition and, specifically, language acquisition in context to

grade-level content.

• Promote cultural inclusivity

Additional Requirements

Dallas ISD rev 2.0

Page 3 of 38

Request For Proposal 161878 RFP KB-207555 Dual Language and English Secondary Language (ESL)

Materials and S

SCOPE AND SPECIFICATIONS OF THE

PROPOSAL

Due to the nature of the sourcing funds (Title I and Title III), all bidders:

• Should adhere to a 90-day quote

• Will provide, when applicable, an itemized list and individual prices for custom kits

• May be required to provide special labeling (Example: Label each box with the teacher name,

school name, routing number, and point of contact)

Examples of PreK-12 supplemental instructional materials and educational aids may include, but not limited

to:

1.Classroom libraries (authentic literature, diverse genre, culturally relevant, and SEL)

• Spanish K-2 Big Books

• Spanish/English Kinder-12th Classroom Library

• English Kinder-12th Classroom Library

2.Novels and magazines

• 3rd-12th Spanish Novels

• K-12th informative articles by content areas

3.Leveled Readers

• K-6th Spanish leveled readers differentiated by language proficiency

4.Classroom organization

• Color-coded bins by language (Spanish and English)

• Vocabulary Pocket Chart

• Color-coded pocket chart by language (Spanish and English)

5. Centers

• Trans-languaging Centers (Activities in English and Spanish)

6. Content-specific kits and programs

• English Phonics Program for Secondary and Adult Learners

• Spanish Phonics Program for K-2

• Spanish Program for non-readers, recent arrivals, and/or students with interrupted formal

education

7. Hands-on materials (telescope, rocks, soil samples, etc.)

• STEM Kits and Project-Based Learning Instructional Kits

8. Manipulatives

• Content-based for Math and Science (ex. base ten blocks)

9. Educational games

• Spanish Grammar

• Spanish Syllables

• Spanish Lottery

• Spanish Bingo

Dallas ISD rev 2.0

Page 4 of 38

Request For Proposal 161878 RFP KB-207555 Dual Language and English Secondary Language (ESL)

Materials and S

SCOPE AND SPECIFICATIONS OF THE

PROPOSAL

• Matching cognates (Spanish and English)

• Spanish Prefixes/Suffixes

• Spanish Parts of the Speech (nouns, adjectives, verbs, etc.)

10. Digital Platform/Technology (headsets, microphones, software, etc.)

• Headsets with Microphones

• K-2nd Spanish/English Phonics Platform

• K-12th Spanish/English Reading/Writing Skills Platform with accessibility features

11. Language support aids

• English Sentence Starters/Sentence Frames

• Spanish/English Sentence Starters/Sentence Frames

• ELPS Flip Book

• Stratiques Flip Book

• Thinking Maps Graphic Organizers (main idea, cause and effect, etc)

12. Printing materials

• K-12th Classroom Environment Packets (color-coded by language)(Spanish = Red, English =

Blue, Bridge = Purple)

• Flyers and brochures in English and Spanish

• Best Practices Posters

13. Professional books (for Dual Language, ESL, Newcomers, and Sheltered teachers) that address the

following topics: program implementation, content-based language instruction, instructional strategies,

sociocultural competence, best practices for students with interrupted formal education

Possible areas of materials and services needed, but not limited to:

• C6 Biliteracy Instructional Framework

• Sociocultural Competency

• Science of Reading for Emergent Bilinguals

• Assessments for Emergent Bilinguals

• Anti-Bias/Anti-Racism (ABAR) work in schools

• Translanguaging, Cross-linguistic work, and metalinguistic awareness

• Students with Interrupted Formal Education (SIFE)/Unschooled Students

• Newcomer students

• Refugee/Asylee students

• Second language acquisition

• Content-Based Language Instruction (CBLI)

• Instructional coaching and leading professional development

• Dual Language and/or ESL curriculum

• Parent and family engagement

• Serving Emergent Bilingual students who are also receiving special education and/or gifted and

talented support

• Authentic Spanish Language Arts and Reading Instruction

• Title III Compliance

PROPOSAL SPECIFIC QUESTIONS

Is professional development available for the product?

Dallas ISD rev 2.0

Page 5 of 38

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RFP KB-207555 Dual Language and English Second Language (ESL) Materials and Services SOURCING #161878