26RFP032826K-CRB Standby Professional Services for Environmental Engineering & Testing Services

REQUEST FOR PROPOSAL 26RFP032826K-CRB
Standby Professional Services for Environmental
Engineering and Testing Services
For
Department of Real Estate and Asset Management
RFP ISSUANCE DATE: Thursday, May 21, 2026
RFP DUE DATE AND TIME: Wednesday, July 15, 2026, at 11:00 A.M.
PRE-PROPOSAL CONFERENCE DATE: Wednesday, June 10, 2026, at 10:00 A.M.
PURCHASING CONTACT: Craig R. Bogan at (404)612-7660
E-MAIL: craig.bogan@fultoncountyga.gov
LOCATION: FULTON COUNTY GOVERNMENT
DEPARTMENT OF PURCHASING & CONTRACT COMPLIANCE
130 PEACHTREE STREET, S.W., SUITE 1168
ATLANTA, GA 30303

Table of Contents
SECTION 1 - INTRODUCTION
1.1 Project Description ..................................................................................................................... 4
1.2 Method of Source Selection ....................................................................................................... 4
1.3 Background ................................................................................................................................ 4
1.4 Project Objectives ...................................................................................................................... 5
1.5 Obtaining the RFP ...................................................................................................................... 5
1.6 Pre-Proposal Conference ........................................................................................................... 5
1.7 Proposal Due Date ..................................................................................................................... 5
1.8 Contact Person and Inquiries ..................................................................................................... 6
1.9 Procurement Schedule ............................................................................................................... 6
SECTION 2 - INSTRUCTION TO PROPOSERS
2.1 Procurement Process ................................................................................................................. 7
2.2 Contract Definitions .................................................................................................................... 7
2.3 No Contact During Procurement Process ................................................................................. 10
2.4 Clarification & Addenda ............................................................................................................ 10
2.5 Multi-Year Contract Term ......................................................................................................... 10
2.6 Proposal Evaluation ................................................................................................................. 11
2.7 Disqualification of Proposers .................................................................................................... 11
2.8 Reserved Rights ....................................................................................................................... 11
2.9 Applicable Laws ....................................................................................................................... 11
2.10 Insurance and Risk Management Provisions ............................................................................ 12
2.11 Accuracy of RFP and Related Documents ............................................................................... 12
2.12 Responsibility of Proposer ........................................................................................................ 12
2.13 Confidential Information ........................................................................................................... 12
2.14 County Rights and Options....................................................................................................... 12
2.15 Cost of Proposal Preparation and Selection Process ............................................................... 14
2.16 Termination of Negotiations ...................................................................................................... 14
2.17 Wage Clause ........................................................................................................................... 14
2.18 Additional or Supplemental Information .................................................................................... 14
2.19 Reporting Responsibilities ........................................................................................................ 14
2.20 Georgia Security and Immigration Compliance Act .................................................................. 14
2.21 Authorization to Transact Business .......................................................................................... 15
2.22 Right to Protest ........................................................................................................................ 15
2.23 Non-Collusion .......................................................................................................................... 15
2.24 Certificate of Acceptance of RFP Requirements ...................................................................... 15
2.25 Exceptions to the Services Agreement Contract ...................................................................... 16
2.26 Certification Regarding Debarment .......................................................................................... 16
2.27 General Requirements ............................................................................................................. 16
SECTION 3 - PROPOSAL REQUIREMENTS
3.1 Overview of Proposal Requirements ........................................................................................ 18
3.2 Format & Proposal Submission Instructions ............................................................................. 18
3.3 Scope of Work .......................................................................................................................... 19
3.4 Project Deliverables ................................................................................................................. 19
3.4 Project Schedule ...................................................................................................................... 19
3.6 Technical Proposal Format and Content .................................................................................. 30
3.7 Cost Proposal Format and Content .......................................................................................... 34
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SECTION 4 - EVALUATION CRITERIA
4.1 Evaluation Committee .............................................................................................................. 36
4.2 Evaluation and Selection Process ............................................................................................ 36
4.3 Responsiveness Review .......................................................................................................... 36
4.4 Evaluation Selection Criteria .................................................................................................... 37
4.5 Notification of Selection ............................................................................................................ 37
ATTACHMENTS
SECTION 5 - PROPOSAL FORMS
SECTION 6 - CONTRACT COMPLIANCE REQUIREMENTS
SECTION 7 - RISK MANAGEMENT AND INSURANCE REQUIREMENTS
SECTION 8 - CONTRACT INFORMATION AND SAMPLE CONTRACT
SECTION 9 - EXHIBITS
Exhibit 1: Purchasing Forms (Section 5 & 6 forms are included here)
Exhibit 2: Cost Proposal Form
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SECTION 1 - INTRODUCTION
1.1 PROJECT DESCRIPTION
Fulton County, Georgia ("County") is seeking Proposals from qualified and experienced firms to provide
Standby Professional Services for Environmental Engineering and Testing Services (EET) in support of
the Department of Real Estate and Asset Management to establish one (1) or more stand-by contracts
for each group or discipline identified within this Request for Proposal (RFP) on an "as needed-task order
assignment" basis for professional services.
Through the issuance of this Request for Proposal ("RFP" and/or "Proposals"), the County is soliciting
Proposals from qualified Proposers for the Standby Professional Services for Environmental Engineering
and Testing Services (EET).
Proposals provided in response to this RFP that comply with the submittal requirements set forth in
Section 4.0, including all forms and certifications, will be evaluated in accordance with the criteria and
procedures described in Section 5.0. Based on the results of the evaluation, the County will award the
[insert project description here] to the most advantageous Proposer based on the cost and the evaluation
factors set forth in the RFP.
1.2 METHOD OF SOURCE SELECTION
This procurement is being conducted in accordance with all applicable provisions of the Fulton County
Code of Ordinances and the specific method of source selection for the services required in this Proposal
is Code Section 102-375, Competitive Selection Procedures for Professional and Consultant Services.
1.3 BACKGROUND
The Department of Real Estate and Asset Management (DREAM) Standby Professional Services for
Environmental Engineering and Testing Services program is a recurring program that provides
professional services on an "as needed-task assignment" basis for a variety of projects.
DREAM is responsible for building operations and maintenance, grounds maintenance, capital building
construction and renovation, facilitating the design, construction and maintenance of high-quality county
roads, drainage systems, bridges and the County's transportation fleet along with land sales, leases, and
acquisitions.
1.4 COUNTY OBJECTIVES
The Fulton County objectives for this project is the desire to retain a qualified and experienced Consultant
to provide Environmental Engineering and Testing Services for various projects in Fulton County facilities
on a task need basis.
1.5 OBTAINING THE RFP
In order to obtain complete information about this solicitation, please click the link below where this
document and supporting documents can be downloaded,
https://www.bidnetdirect.com/georgia/fultoncounty.
1.6 PRE-PROPOSAL CONFERENCE
A Pre-Proposal Conference will be held via web-conference.
Date: Wednesday, June 10, 2026
Time: 10:00 A.M.
Link: https://zoom.us/meeting/register/cEKPrHuqRwKMSltoegNp_g
The purpose of the Pre-Proposal Conference is to provide information regarding the project and to
address any questions and concerns regarding the services sought by the County through this RFP.
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However, no verbal response provided at the Pre-Proposal Conference binds the County. Only those
responses to questions submitted through BidNet Direct and responded to by the County will be official.
Inquiries regarding the solicitation either technical or otherwise may be submitted prior to the Pre-
Proposal Conference and will be addressed during the Pre-Proposal Conference.
Any additional questions asked at the Pre-Proposal Conference will be responded to in the form of an
addendum with the County's official responses.
Fulton County does not discriminate on the basis of disability in the admission or access to its programs
or activities. Any requests for reasonable accommodations required by individuals to fully participate in
any open meeting, program or activity of Fulton County Government should be directed to Mario Avery,
Contract Compliance Administrator at (404) 612-6307 or email: mario.avery@fultoncountyga.gov.
1.7 PROPOSAL DUE DATE
All proposals will be received by the Department of Purchasing & Contract Compliance electronically
through BidNet Direct at https://www.bidnetdirect.com/georgia/fultoncounty on or before Wednesday,
July 15, 2026 at 11:00 A.M., legal prevailing time. All submitted responses will be electronically time
and date stamped at the time all documents are uploaded and received.
Any proposals received after this appointed schedule will be considered late and will be returned
unopened to the Proposer. The proposal due date can be changed only by addendum.
1.8 CONTACT PERSON AND INQUIRIES
Information regarding the bid or bid requirements, either procedural or technical, may be obtained by
submitting questions to:
Purchasing Contact Name: Craig R. Bogan
Email: craig.bogan@fultoncountyga.gov
Phone: 404.612.7660
1.9 PROCUREMENT SCHEDULE
The following is the procurement schedule for this project and will be strictly adhered to.
EVENT DATE
RFP Issued Thursday, May 21, 2026
Pre-Proposal Conference Wednesday, June 10, 2026
Deadline for Submission of Questions and Requests
Wednesday, June 17, 2026
for Clarification by 4:30 P.M.
Proposal Due Date by 11:00 A.M. Wednesday, July 15, 2026
Tentative Dates for Oral Interviews/Presentations 7/27/26 - 7/31/26
Anticipated Board of Commissioners Meeting
Wednesday, September 2, 20226
Date
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SECTION 2 - INSTRUCTIONS TO PROPOSERS
2.1 PROCUREMENT PROCESS
The procurement will be on a formally advertised basis. All technical requirements, unless otherwise
specified, must be met, or be capable of being met by the Proposer or their proposal will be disqualified
as being non-responsive.
2.2 CONTRACT DEFINITIONS
In addition to any other terms that may be defined in this solicitation and for purposes of this RFP, the
following terms and acronyms have the following meaning:
Acronym or Term Name or Definitions
Revision to the RFP documents issued by the County prior to the
Addendum
receipt of proposals.
Refers to the executed contract between the County and Contracting
Agreement
Entity.
County Fulton County Government and its authorized representatives
Purchasing staff designated by the Fulton County Department of
Contact Person Purchasing and Contract Compliance to submit any questions and
suggestions to.
NTP Notice to Proceed
Offeror The entity of individual submitting a proposal in response to this RFP.
Owner Fulton County Government
Proposal The document submitted by the offeror in response to this RFP.
Proposer The entity or individual submitting a proposal in response to his RFP.
Request for All documents, whether attached or incorporated by reference,
Proposal (RFP) utilized for soliciting sealed proposals.
A person or entity that has the capability in all respects to perform
Responsible Offeror
fully and reliably the contract requirements.
A person or entity that has submitted a bid or proposal that conforms
Responsive Offeror in all material respects to the requirements set forth in the invitation
for bids or request for proposals.
All the services specified, indicated, shown, or contemplated by the
Contract, and furnishing by the Contractor of all materials, equipment,
labor, methods, processes, construction and manufacturing materials
Scope of Work
and equipment, tools, plants, supplies, power, water, transportation
and other things necessary to complete such services in accordance
with the Contract.
An individual, firm, corporation or any combination thereof having a
Subcontractor/Sub-
direct contract with Consultant/Contractor for the performance of a
Consultant
part of the work.
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2.3 NO CONTACT DURING PROCUREMENT PROCESS
It is the policy of Fulton County that the evaluation and award process for County contracts shall be free
from both actual and perceived impropriety, and that contacts between potential vendors and County
officials, elected officials and staff regarding pending awards of County contracts shall be prohibited.
A. No person, firm, or business entity, however situated or composed, obtaining a copy of or responding
to this solicitation, shall initiate or continue any verbal or written communication regarding this
solicitation with any County officer, elected official, employee, or designated County representative,
between the date of the issuance of this solicitation and the date of the County Manager's
recommendation to the Board of Commissioners for award of the subject contract, except as may
otherwise be specifically authorized and permitted by the terms and conditions of this solicitation.
B. All verbal and written communications initiated by such person, firm, or entity regarding this
solicitation, if same are authorized and permitted by the terms and conditions of this solicitation, shall
be directed to the Purchasing Agent.
C. Any violation of this prohibition of the initiation or continuation of verbal or written communications
with County officers, elected officials, employees, or designated County representatives shall result
in a written finding by the Purchasing Agent that the submitted bid or proposal of the person, firm, or
entity in violation is "non-responsive", and same shall not be considered for award.
2.4 CLARIFICATION & ADDENDA
Proposers may submit requests for clarifications or interpretations regarding this RFP and the Contract.
Proposers must submit such requests through BidNet Direct for the County's consideration as set forth
in this section of this RFP. While the County has not placed an initial limitation on the number of requests
which can be submitted, Proposers are cautioned that if Proposers do not request meaningful
clarifications or interpretations in an organized manner (e.g., limited frequency of requests), the County
will set restrictions on the frequency and number of requests permitted. The County will not respond to
requests, oral or written, received after Wednesday, June 17, 2026, at 4:30 P.M., local prevailing time.
Proposers are advised that this section places no obligation on the part of the County to respond to any
or all requests for clarification or interpretation, and that the County's failure to respond to any such
request will not relieve the Proposer of any obligations or conditions required by this RFP.
All responses to written requests for clarification, interpretation, or additional information will be
distributed as addenda to this RFP and posted on BidNet Direct website.
No oral interpretation, instruction, or information concerning this RFP given by any employee or agent of
the County shall be binding on the County. Proposers who submit a Proposal in reliance on any such
oral information risk having their response to this RFP deemed non-responsive by the County. Only
written responses issued by addendum to this RFP should be considered by the Proposers.
During the period provided for the preparation of Proposals, the County may issue addenda to this RFP.
These addenda will be numbered consecutively and will be posted on BidNet Direct website. These
addenda will be issued by, or on behalf of, the County and will constitute a part of this RFP. Each Proposer
is required to acknowledge receipt of each addendum by submitting an executed acknowledgment form.
This acknowledgment shall include all addenda distributed prior to the Proposal Submission Date. All
responses to this RFP shall be prepared with full consideration of the addenda issued prior to the
Proposal Submission Date.
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2.5 MULTI-YEAR CONTRACT TERM
The period of this Agreement shall consist of a series of Terms as defined below. The County is obligated
only to pay such compensation under this Agreement as may lawfully be made from funds budgeted and
appropriated for that purpose during the County's then current fiscal year.
a. Commencement Term
The "Commencement Term" of this Agreement shall begin on the date of execution of the
Agreement in the year 2027, the starting date, and shall end absolutely and without further
obligation on the part of the County on the 31st day of December 2027. The Commencement
Term shall be subject to events of termination and the County's termination rights that are
described elsewhere in this Agreement. Notwithstanding anything contained in this Agreement,
the County's obligation to make payments provided under this Agreement shall be subject to the
County's annual appropriations of funds for the goods, services, materials, property and/or
supplies procured under this Agreement by the County's governing body and such obligation shall
not constitute a pledge of the County's full faith and credit within the meaning of any constitutional
debt limitation.
b. Renewal Terms
Unless the terms of this Agreement are fulfilled with no further obligation of the part of either party
on or before the final date of the Commencement Term as stated above, or unless an event of
termination as defined within this Agreement occurs during the Commencement Term, this
Agreement may be renewed at the written option of the County upon the approval of the County
Board of Commissioners for two (2), one-year ("Renewal Terms"). However, no Renewal Term of
this Agreement shall be authorized, nor shall any Renewal Term of this Agreement commence
unless and until each Renewal Term has first been approved in writing by the County Board of
Commissioners for the calendar year of such Renewal Term. If approved by the County Board of
Commissioners, each Renewal Term below shall begin on the 1st day of January for the calendar
year of such Renewal Term and shall end no later than the 31st day of December of the calendar
year of such Renewal Term:
Option Period Option Duration Start Date End Date
1 12 months January 1, 2028 December 31, 2028
2 12 months January 1, 2029 December 31, 2029
If the County chooses not to exercise any Renewal Term as provided in this Section, then the
Term of this Agreement then in effect shall also be deemed the "Ending Term" with no further
obligation on the party of either party.
c. Term Subject to Events of Termination
All "Terms" as defined within this Section are subject to the section of this Agreement which
pertain to events of termination and the County's rights upon termination.
d. Same Terms
Unless mutually agreed upon in writing by the parties, or otherwise indicated herein, all provisions
and conditions of any Renewal Term shall be exactly the same as those contained within in this
Agreement.
e. Statutory Compliance Regarding Purchase Contracts.
The parties intend that this Agreement shall, and this Agreement shall operate in conformity with
and not in contravention of the requirements of O.C.G.A. 36-60-13, as applicable, and in the
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event that this Agreement would conflict therewith, then this Agreement shall be interpreted and
implemented in a manner consistent with such statute.
2.6 PROPOSAL EVALUATION
All proposals will be evaluated using the criteria specified in Section 4 of this RFP. Each proposal will be
reviewed to determine whether it has been submitted in accordance with the proposal requirements.
Proposals deemed non-responsive will be rejected from further review and the Offeror will be advised in
writing.
Proposals deemed responsive will be evaluated based on the evaluation criteria set forth in this RFP.
The County will determine which proposals are reasonably susceptible of being selected for award based
on the evaluation criteria. The County may also conduct oral presentations/interviews.
Selection will include an analysis of proposals by an Evaluation Committee composed of County personnel
who will review the proposal submittals in accordance with the submittal requirements and the evaluation
criteria set forth in Section 4 of this RFP. The committee may request oral interviews and/or site visits. The
County will determine which proposals are reasonably susceptible of being selected for award based on
the evaluation criteria. Other factors, as detailed in the RFP, will be considered in determining what
proposal will be deemed to best meet the needs of Fulton County. Awards will not necessarily be based
on cost alone.
2.7 DISQUALIFICATION OF PROPOSERS
The submission of more than one (1) proposal to the County as the primary Proposer or member of a joint
venture for the same work by and individual firm, partnership or corporation under the same or different
names may be grounds for disqualification of a Proposer and the rejection of the proposal.
2.8 RESERVED RIGHTS
The County reserves the right to accept or reject any and/or all proposals, to waive irregularities and
technicalities, and to request resubmission. Any sole response that is received may or may not be
rejected by the County depending on available competition and timely needs of the County. There is no
obligation on the part of the County to award the contract to the lowest proposer and the County reserves
the right to award the contract to the responsible proposers submitting responsive proposals with
resulting agreements most advantageous and in the best interest of the County. The County shall be the
sole judge of the proposals and the resulting agreements that are in its best interest and its decision shall
be final. Also, the County reserves the right to make such investigation as it deems necessary to
determine the ability of any proposer to perform the work or service requested. Information the County
deems necessary to make this determination shall be provided by the proposer. Such information may
include, but shall not be limited to, current financial statements by an independent CPA; verification of
availability of personnel; and past performance records.
2.9 APPLICABLE LAWS
All applicable laws and regulations of the State of Georgia and ordinances and regulations of Fulton
County shall apply. Protestors shall seek resolution of their complaints in the manner provided in the
Fulton County Purchasing Code Section 102-448 which is incorporated by reference herein.
2.10 INSURANCE AND RISK MANAGEMENT PROVISIONS
Insurance and Risk Management provisions and Indemnification and Hold Harmless provisions are
outlined in Section 7 of this RFP.
Upon award, the successful Proposer must obtain at their expense, a Certificate of Insurance ("COI") with
policy limits equal to or greater than the limits outlined in Section 7. Proof of insurance must be provided
to the County prior to the start of any activities/services as described in the bid document(s). Any and all
insurance coverage(s) and/or bonds required under the terms and conditions of the contract shall be
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maintained during the entire term of the contract, including any extensions or renewals thereto, and until all
work has been completed to the satisfaction of the County.
2.11 ACCURACY OF RFP AND RELATED DOCUMENTS
The County assumes no responsibility that the specified technical and background information presented
in this RFP, or otherwise distributed or made available during this procurement process, is complete or
accurate. Without limiting the generality of the foregoing, the County will not be bound by or be
responsible for any explanation or interpretation of the Proposal documents other than those given in
writing as an addendum to this RFP.
Should a recipient of this RFP find discrepancies in or omissions from this RFP and related documents,
the recipient of this RFP shall immediately notify the Purchasing Contact Person identified in Section 1.11
A written addendum, if necessary, will be made available to each recipient of this RFP.
2.12 RESPONSIBILITY OF PROPOSER
Each Proposer is encouraged to conduct all necessary investigations and review all available and
relevant data and information, which are necessary in its judgment in order to assume this responsibility
prior to the submittal of its Proposal. Proposers are reminded of Fulton County's "No Contact During
Procurement" policy and shall only contact the person designated by the RFP.
2.13 CONFIDENTIAL INFORMATION
If any Proposal contains technical, financial, or other confidential information that the Proposer believes
is exempt from disclosure, the Proposer must clearly label the specific portions sought to be kept
confidential and specify on what the exemption is based. The County, at its sole discretion and subject
to applicable law, will determine whether such exemption applies. The County has sole discretion to make
such determination regarding the disclosure of information, and by responding to this RFP, Proposers
waive any challenge to the County's decisions in this regard. Marking all or substantially all of a Proposal
as confidential may result in the Proposer being deemed non-responsive to this RFP.
Notwithstanding the foregoing, Proposers recognize and agree that the County, its staff, and its
Consultants will not be responsible or liable in any way for any losses that the Proposer may suffer from
the disclosure of information or materials to third parties.
2.14 COUNTY RIGHTS AND OPTIONS
This RFP constitutes an invitation to submit Proposals to the County. Without limitation or penalty, the
County reserves and holds at its sole discretion, the following rights and options:
This RFP does not obligate the County to select, procure or contract for any services whatsoever.
Fulton County reserves the right to award a contract based on this RFP and the proposal(s) received
(in whole or in part) to one or several vendors.
The County reserves the right to change or alter the schedule for any events associated with this
procurement and, if required, notify the Proposers. A Proposer, by submitting a Proposal, agrees to
be bound by any modifications made by the County
All costs incurred by a Proposer in connection with responding to this RFP, the evaluation and
selection process undertaken in connection with this procurement, and any negotiations with the
County will be borne by the Proposer.
The County reserves the right to reject all Proposals and components thereof to eliminate all
Proposers responding to this RFP from further consideration for this procurement, and to notify such
Proposers of the County's determination.
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