RFP24-59 Juvenile Programs and Restorative Justice
| Agency: | Los Alamos County |
|---|---|
| State: | New Mexico |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 15, 2024 |
| Due Date: | Mar 13, 2024 |
| Solicitation No: | RFP24-59 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
RFP24-59 Juvenile Programs and Restorative Justice
Closing date March 13, 2024, 02:00 PM
- Reference number RFP24-59
- Status Open
- Summary The Incorporated County of Los Alamos (hereinafter “County”) is soliciting proposals for youth programs and services in five (5) priority areas: delinquency prevention, alternatives to detention, graduated and appropriate sanctions, diversion and restorative justice services, and gender-specific services. Funding will be determined by Continuum Grant allocations of the New Mexico Children, Youth a
Sealed Proposals in one (1) clearly labeled unbound original and four (4) bound paper copies (if submitting in paper form), and one (1) electronic version on a USB flash drive or CD, will be received at the Office of the Chief Purchasing Officer, Procurement Division - 101 CAMINO ENTRADA, BUILDING 3, Los Alamos, NM 87544, until 2:00 p.m. Mountain Time, Wednesday, March 13, 2024 for this solicitation.
Proposals may also be submitted electronically by email in pdf format. All other requirements stated in the Solicitation Document remain in effect. Emails should be addressed to: lacbid@lacnm.us . Subject line of the email must contain the following information: RESPONSE – RFP24-59 Juvenile Programs and Restorative Justice.
Documents may be obtained from Carmela Salazar at the Office of the Purchasing Officer at:
Los Alamos County
Procurement Division
101 Camino Entrada, Bldg. 3
Los Alamos, NM 87544
(505) 662-8056
Office Hours are 8:00 a.m. – 4:30 p.m., Monday – Friday.
No Proposal may be withdrawn after the scheduled closing time for receipt of proposals.
All forms of bribes, gratuities, and kickbacks are prohibited by state law.
Contact details
Related Information
Attachment Preview
LOS ALAMOS COUNTY
PROCUREMENT DIVISION
101 Camino Entrada, Building 3, Los Alamos, New Mexico 87544
(505) 662-8056
Advertised: February 15, 2024
Closing Date: March 13, 2024
Request for Proposals (“RFP”)
RFP Number: 24-59
RFP Name: Juvenile Programs and Restorative Justice
GENERAL INFORMATION
1. Proposals in response to this RFP may be submitted either in paper form, in a sealed envelope, or
electronically by email. Only one of the following submission methods is required:
2. ELECTRONIC SUBMISSION: Emails should be addressed to: lacbid@lacnm.us. Subject line must
contain the following information: RESPONSE – RFP24-59 Juvenile Programs and Restorative
Justice.
It is strongly recommended that a second, follow up email (without the proposal included or attached) be
sent to Carmela Salazar, Senior Buyer at carmela.salazar@lacnm.us; to confirm the Proposal was
received.
The body of the email must contain enough information for the identity of the Proposer to be clear,
including company name, name of person sending the email, and contact information including email
address and phone number.
Only emails with proposals received in the lacbid@lacnm.us email box prior to 2:00 p.m. Mountain
Time, Wednesday, March 13, 2024 will be reviewed.
Proposals submitted by email will be opened only after the closing date and time stated in the solicitation
document.
3. PAPER FORM SUBMISSION: Sealed proposals in one (1) clearly labeled unbound original, four (4)
bound copies and one (1) USB flash drive or CD, will be accepted at the Office of the Chief Purchasing
Officer, Procurement Division - 101 Camino Entrada, Building 3, Los Alamos, NM 87544, until 2:00 p.m.
Mountain Time, Wednesday, March 13, 2024 for this solicitation. Clearly mark the RFP Number and
Name and Offeror on the outside of the sealed proposal, including outer envelope and/or shipping
label. The USB flash drive or CD should be clearly identified. It is the responsibility of the Offeror to
assure that the information submitted in both its written response and the electronic version are consistent
and accurate. If there is a discrepancy between what is provided on the paper document and the USB
flash drive or CD, the written paper response shall govern.
4. Directions to Procurement office:
1. Drive WEST on NM-502 to Los Alamos.
o Camino Entrada (formerly known as Airport Basin) is 0.4 miles past East Gate Drive,
just past East Entrance Park Rest Area.
2. Turn RIGHT on Camino Entrada.
o Road slopes downhill and curves to the right.
3. Take second RIGHT into driveway through gated fence (before the stone sign “Pajarito
Cliffs Site”).
o Follow the signs to Building 3, the L-shaped building in the center of the complex.
The County of Los Alamos is an Equal Opportunity Employer
o If you pass the Holiday Inn Express and the Airport, you’ve gone too far.
4. Enter glass door marked “PROCUREMENT.” See map below.
5. The Incorporated County of Los Alamos (“County”) invites Proposals from all qualified respondents.
No Proposal may be withdrawn after the scheduled closing time. Proposals will not be accepted after
the scheduled closing time. Please make note of the submittal requirements outlined in this
solicitation. Read and follow the instructions carefully. Include the required documents provided
in this RFP as part of your submittal packet. Any misinterpretation or failure to comply with the
submittal requirements could result in rejection of the proposal. Proposal preparation is at the Offeror’s
expense.
6. Any change(s) to the solicitation will be conveyed through the written addenda process. Read carefully
and follow all instructions provided on any addendum, as well as the instructions provided in the original
solicitation.
7. Any questions must be received in writing at least five (5) days prior to the date fixed for when proposals
are due.
8. County reserves the right, at its sole discretion, to accept or reject any proposals; to waive any and all
irregularities in any or all statements or proposals; to request additional information from any or all
respondents; and to award a contract to the responsible Offeror whose proposal is most beneficial to
County. While County intends to execute a contract for the services listed herein, nothing in this
document shall be interpreted as binding County to enter into a contract with any Offeror or Proposer.
9. Bids and Proposals are Public Records. Pursuant to the New Mexico Inspection of Public Records Act,
NMSA 1978, Chapter 14, Article 2, all materials submitted under this RFP/IFB shall be presumed and
considered public records. Except to the extent any information may be protected by state or federal
law, proposals shall be considered public documents and available for review and copying by the public.
10. The County contemplates a multi-term contract as a result of this RFP. The term of the contract may
be for a period of up to three (3) years. This is the written determination of the Chief Purchasing Officer
that: such a contract will serve the best interests of the County by promoting economies in County
procurement.
11. Proposers are notified that they must propose pricing for each potential year of the contract.
12. Proposers/Offerors are informed that State law requires that all foreign corporations (NMSA 1978 §53-
17-5) and limited liability corporations (NMSA 1978 §53-19-48) procure a certificate of authority to
transact business in the state prior to transacting business in the state of New Mexico.
RFP No. 24-59
Issued by Procurement Division: C. Salazar
2
Version: 07272023
CONTACT INFORMATION
1. For project-specific information, contact Eloisa Sanchez, at eloisa.sanchez@lacnm.us; (505) 663-
1876.
2. For procurement process information, contact Carmela Salazar, Senior Buyer at
carmela.salazar@lacnm.us; (505) 662-8056.
3. Written questions submitted via e-mail should be sent to Carmela Salazar and copied to Eloisa
Sanchez.
4. As an additional courtesy to interested parties, this RFP and related documents may also be
downloaded from the County’s website at the address below.
https://lacnm.com/bids
NEED STATEMENT
The Incorporated County of Los Alamos (hereinafter “County”) is soliciting proposals for youth programs
and services in five (5) priority areas: delinquency prevention, alternatives to detention, graduated and
appropriate sanctions, diversion and restorative justice services, and gender-specific services. Funding
will be determined by Continuum Grant allocations of the New Mexico Children, Youth and Families
Department (hereinafter “CYFD”) and the required County match (40% of CYFD Grant). CYFD grant
funding is expected to be awarded with a three (3) year term.
BACKGROUND
The Incorporated City and County of Los Alamos (“County”) is situated at the foot of the Jemez Mountains
on the Pajarito Plateau with an elevation ranging from 6,200 feet to 9,200 feet. Two distinct communities,
Los Alamos Town site and White Rock, each with its own visitor center, are home to ~19,000 people. Los
Alamos is mostly known for the historic accomplishments of its largest employer, Los Alamos National
Laboratory, and continues to gain notice for its vast scenic assets and recreational opportunities.
Visit the Los Alamos County website (www.losalamosnm.us) and the tourism website
(www.visitlosalamos.org) for more information.
SCOPE OF SERVICES (or WORK)
Successful offeror will provide ongoing coordination, development, administration, and evaluation of
juvenile services and programs, including education, assessment, prevention, and early intervention.
Areas of focus for programs administered by the Successful Offeror should include, but are not limited to,
the following:
1. Alcohol and/or substance abuse, prevention, deterrence, assessment and treatment;
2. Delinquency prevention, including reducing truancy, vandalism or other identified at-risk behaviors;
3. Leadership development and mentoring of youth;
4. Parent and juvenile education and support;
5. Gender specific curricula to improve self-esteem and decision making;
6. Multi-generational engagement in the community;
7. Restorative justice;
8. Healthy living and life skills training;
9. Provide opportunities for participant feedback and incorporate this information into the design and
implementation of new and existing programs;
10. Develop services to address the continuum of care for substance use treatment and prevention
efforts, for youth ages 5-18 and / or their families; and
11. Develop and manage a local advisory board with broad representation from community
stakeholders.
RFP No. 24-59
Issued by Procurement Division: C. Salazar
3
Version: 07272023
Juvenile Programs and Restorative Justice Scope of Services:
1. Be actively involved with youth in Los Alamos County in order to make informed decisions regarding
the early identification, control, supervision, treatment, and determination of appropriate
consequences for juveniles who commit delinquent acts; abuse alcohol and/or substances; and/or
who have been documented to be at risk of contact with the juvenile justice system.
2. Develop an advisory board with broad representation from community stakeholders.
Representatives shall be included, to the extent possible, from the following groups or
organizations: public schools, police department, the courts, Juvenile Parole and Probation, LAC
Social Services Division, NM Children, Youth, and Families Department, medical community, faith
community, the media, senior citizens, parents, and youth from the Los Alamos area. This advisory
board will assist with decisions regarding priorities and the range of programs and services
developed by the Successful Contractor.
3. On an ongoing basis, develop, coordinate, and manage a continuum of services for youth in the
Los Alamos area, including, but not limited to:
a. Evaluation and assessment of needs;
b. Innovative educational/prevention programs;
c. Youth leadership and mentoring opportunities;
d. Family development services and support groups;
e. Positive, supervised recreational activities for teens; and
f. Identification of funding sources and fund-raising efforts for youth programs and facilities.
4. Develop or coordinate programs and services that are holistic and comprehensive for juveniles and
their families.
5. Develop performance measures and evaluation procedures for juvenile programs and services to
ensure maximum effectiveness.
6. Collaborate with other local agencies and service providers to create opportunities for synergistic
activities and to avoid duplication of effort and competition for funding; coordinate juvenile programs
and services across qualified agencies and individuals.
7. Identify grant opportunities that coincide with needs for additional juvenile services; apply for and
manage grant funds and report to funding entities as necessary to meet grant requirements.
CONTRACTOR DELIVERABLES:
In general, Successful Offeror shall provide quarterly progress reports to Los Alamos County Community
Services Department to include financial and programmatic information, at the end of each three (3)-month
period beginning July 1, 2024, in a format to be provided by County annually. These reports should cover
programs, events, and services provided and be furnished to County within thirty (30) days after the end of
each reporting period. Successful Offeror shall furnish County with a copy of an annual financial review
performed by an independent party with acknowledged financial experience, no later than September 30
of each year. This review shall include, at a minimum, all financial records relating to the Agreement Term.
A copy of the selected offeror’s most recent financial audit performed by an accountant or accounting firm
may be accepted in lieu of the financial review.
INFORMATION RELATED TO THE SCOPE OF WORK
This contract will be funded in part by funds made available under a CYFD Continuum Grant. The contract
for this service will be for three (3) years, Successful Offeror will be responsible for the reporting required
for CYFD Continuum Grant Funds Program. Los Alamos County will act as the Grant Manager and Fiscal
Agent for funds received by CYFD.
PROPOSAL REVIEW AND EVALUATION
Proposals shall be handled so as to prevent disclosure of the identity of any Offeror or the contents of any
proposal to competing Offerors during the process of negotiation.
RFP No. 24-59
Issued by Procurement Division: C. Salazar
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Version: 07272023
After the RFP has closed, Procurement Division staff prepares a register of proposals containing the name
of each Offeror, the number of modifications received, if any, and a description sufficient to identify the item
offered. The register of proposals is open to public inspection only after contract award. Procurement
Division staff delivers the RFP submittals to the Evaluation Committee Chairperson. The Evaluation
Committee reviews and evaluates the submittals. Interviews are only for the purpose of clarification, and
may be used for adjusting the final score. Discussions may be conducted with responsible offerors who
submit proposals determined to be reasonably likely to be selected for award for the purpose of clarification
to ensure full understanding and conformation with solicitation requirements for the purpose of obtaining
best and final offers.
The Evaluation Committee Chairperson forwards the final evaluation results to the Procurement Division.
Award shall be made to the responsible Offeror whose proposal is determined in writing by the Evaluation
Committee to be the most advantageous to the County, taking into consideration the evaluation criteria set
forth in the solicitation.
AWARD OF SOLICITATION
Following award of the solicitation by County Council, the successful Offeror will be required to execute a
contract with County in accordance with the terms and conditions set forth in the Services Agreement, a
sample of which is attached as Exhibit “A.” Offeror may identify any exception or other requirements to the
terms and provisions in the Services Agreement, along with proposed alternative language addressing the
exception; County, as a governmental entity is subject to certain laws and prohibitions and may, but is not
required to, negotiate changes in contract terms and provisions, but will not agree to language that is in
violation of the law. The Services Agreement as finally agreed upon must be in form and content acceptable
to County.
OBLIGATIONS OF FEDERAL CONTRACTORS AND SUBCONTRACTORS; EQUAL OPPORTUNITY
CLAUSES
Contractors and Subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4, 60- 300.5 and 60-
741. These regulations prohibit discrimination against qualified individuals based on their status as
protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based
on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these
regulations require that covered prime contractors and subcontractors take affirmative action to employ and
advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender
identity, national origin, protected veteran status or disability.
Contractors and subcontractors agree to comply with all the provisions set forth in 29 CFR Part 471,
Appendix A to Subpart A.
ILLEGAL ACTS
The Los Alamos County Procurement Code, Article 9, imposes remedies and penalties for its violation. In
addition, New Mexico criminal statutes impose felony penalties for illegal bribes, gratuities, and kickbacks.
CERTIFICATION FORM REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY
MATTERS
An Offeror is requested to complete the Certification Regarding Debarment, Suspension, and Other
Responsibility Matters Form, attached as Exhibit “B,” and submit with the proposal; if this exhibit is not
included with the proposal, it must be provided prior to the evaluations of the received proposals, otherwise
the Offeror’s proposal will not be considered. This Form serves as a warrant of the Offeror’s responsibility,
and may not necessarily preclude the Offeror from consideration for award.
CAMPAIGN CONTRIBUTION DISCLOSURE FORM
A Campaign Contribution Disclosure Form is attached as Exhibit “C.” The Offeror is requested to complete
and submit with the proposal. If Form is not submitted with the proposal, upon award, Contractor must
submit this form, in accordance with Chapter 81 of the laws of 2006 of the State of New Mexico prior to
County’s obligation to pay for the Services.
RFP No. 24-59
Issued by Procurement Division: C. Salazar
5
Version: 07272023
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