RFP - Job Order Contract (JOC) System and Related Consulting Services (BRC0000437)

Agency:	Los Angeles County
State:	California
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Mar 7, 2024
Due Date:	Apr 18, 2024
Solicitation No:	BRC0000473
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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Solicitation Number:

BRC0000473

Title:

Department:

Public Works

Bid Type:

Service

Bid Amount:

N/A

Commodity:

PROGRAMMING SERVICES, COMPUTER

Description:

PLEASE TAKE NOTICE that the County of Los Angeles Department of Public Works (Public Works) is requesting proposals from qualified firms to provide to the County of Los Angeles (County) and the Los Angeles County Development Authority (LACDA) a software solution (hereinafter JOC System or System) as further defined in the Sample Consultant Services Agreement included as Attachment 1, for the Job Order Contract (JOC) System and Related Consulting Services (BRC0000437). This Request for Proposals (RFP) is a qualifications and cost-based solicitation. County and LACDA, each referred to in the Sample Consultant Services Agreement as Contracting Entity, anticipate awarding separate agreements based on the results of this RFP. The Contracting Entity intends to award and execute two agreements for the subject work with the two highest-rated, apparent responsive and responsible proposers. The anticipated agreements have been designed to have a potential maximum agreement term of 7 years, consisting of an initial 5-year term and potential additional two 1-year option renewals. The total annual agreement amount will initially include implementation fees, if any, and thereafter be percentage-based solely on the number of Notices to Proceed issued during the life of the agreement. The RFP with agreement specifications, forms, and instructions for preparing and submitting proposals may be accessed at http://pw.lacounty.gov/brcd/servicecontracts or may be requested from Mr. Jairo Flores at (626) 458-4069 or jflores@pw.lacounty.gov or Mr. Benjamin Sandoval at (626) 458-7334 or bsandoval@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m. PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts. "Do Business with Public Works" Website Registration All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system. Please note, some of the work requested under the resultant Agreement may be Federally Funded, and various Federal requirements will apply. In accordance with Federal Executive Order 12549 and 12689 (Debarment and Suspension), individuals or entities that have been debarred by the Federal government may not receive work under this Agreement as a contractor or subcontractor. Contractors and/or subcontractor(s) listed on the governmental exclusions in the System for Award Management are not eligible to receive federally funded work under this Agreement See Office of Management and Budget guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension". The System for Award Management exclusions contains the names of parties debarred, suspended, or otherwise excluded by Federal agencies as well as parties declared ineligible under statutory or regulatory authority. Minimum Mandatory Requirements: At the time of proposal submission, proposers must meet all minimum requirements set forth in the RFP documents including, but not limited to: 1. The Prime Consultant must have an existing Software-as-a-Service (SaaS) JOC System that has been used by a governmental entity with a yearly JOC program of $10 million or more, for three (3) years in the last five (5) years. 2. The Prime Consultant must have an existing job order unit price or cost book that was used for three (3) years by any governmental entity in the last five (5) years. 3. The Prime Consultant must have had at least five (5) JOCs for any governmental entity(ies) in the last three (3) years, with the total of the five (5) JOCs totaling $2 million or more of actual JOC work issued through its JOC System. 4. The Prime Consultant provided on-site support services for its JOC System for the five (5) Job Order Contracts identified in #3 above. A mandatory proposers' conference will be held on Tuesday, March 26, 2024, at 10:00 a.m. via Microsoft Teams Meeting Online Events. To participate, the proposers will need to sign-in using the electronic sign-in sheet through the website listed below. ATTENDANCE BY THE PROPOSER OR AN AUTHORIZED REPRESENTATIVE AT THE CONFERENCE IS MANDATORY. Public Works will reject proposals from those whose attendance at the conference cannot be verified. Attendees should be prepared to ask questions at that time about the specifications, proposal requirements, and contract terms. After the conference, proposers must submit questions in writing and request information for this solicitation within three business days from the date of the conference. A link to sign-in and join the meeting can be found at the following website: http://pw.lacounty.gov/general/contracts/opportunities The deadline to submit proposals is Thursday, April 18, 2024, at 5:30 p.m. Please direct your questions to Mr. Flores or Mr. Sandoval. See below for all deadlines relating to this solicitation. Be advised, any changes to the due dates listed herein will only be made by Public Works, in writing in the form of an Informational Update or Addendum to the solicitation. IMPORTANT NOTICE Submission of proposals will only be accepted electronically using BidExpress or electronic proposals via Universal Serial Bus (USB) or compact disk to the Cashier's Office in Public Works Headquarters located on the Mezzanine Floor, 900 South Fremont Avenue, Alhambra, California 91803. Proposals received after the closing date and time specified in this Notice of Request for Proposals will be rejected by Public Works as nonresponsive. Submission of hard copy proposals will not be accepted. PROPOSALS MUST BE SUBMITTED ELECTRONICALLY USING THE FOLLOWING METHOD: Electronic Submission of Proposals In lieu of submitting electronic proposals to the Cashier's Office, you may submit proposals electronically on www.bidexpress.com, a secure online bidding service website. To submit your proposals electronically, register with BidExpress, prior to the due date above. A new registration page must be signed, notarized, and received by BidExpress customer support for processing before the due date. An Infotech/BidExpress Guide is included as Attachment 9 for reference. There is a nominal service fee to use BidExpress. Please note, each file upload in BidExpress is limited to 10 MB per file up to 50 files for a total of 500 MB. Proposers shall plan ahead and allow sufficient time to account for the registration and file size limitations before the proposal submission deadline to complete the uploading of proposal files. If a proposer submits a proposal through BidExpress, the proposer should not send hard copies, compact disk, or any other materials to the County via mail.

PLEASE TAKE NOTICE that the County of Los Angeles Department of Public Works (Public Works) is requesting proposals from qualified firms to provide to the County of Los Angeles (County) and the Los Angeles County Development Authority (LACDA) a software solution (hereinafter JOC System or System) as further defined in the Sample Consultant Services Agreement included as Attachment 1, for the Job Order Contract (JOC) System and Related Consulting Services (BRC0000437). This Request for Proposals (RFP) is a qualifications and cost-based solicitation. County and LACDA, each referred to in the Sample Consultant Services Agreement as Contracting Entity, anticipate awarding separate agreements based on the results of this RFP. The Contracting Entity intends to award and execute two agreements for the subject work with the two highest-rated, apparent responsive and responsible proposers. The anticipated agreements have been designed to have a potential maximum agreement term of 7 years, consisting of an initial 5-year term and potential additional two 1-year option renewals. The total annual agreement amount will initially include implementation fees, if any, and thereafter be percentage-based solely on the number of Notices to Proceed issued during the life of the agreement.

The RFP with agreement specifications, forms, and instructions for preparing and submitting proposals may be accessed at http://pw.lacounty.gov/brcd/servicecontracts or may be requested from Mr. Jairo Flores at (626) 458-4069 or jflores@pw.lacounty.gov or Mr. Benjamin Sandoval at (626) 458-7334 or bsandoval@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m.

PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts.

"Do Business with Public Works" Website Registration

All interested proposers for this RFP are strongly encouraged to register at http://pw.lacounty.gov/general/contracts/opportunities. Only those firms registered for this RFP through the website will receive automatic notification when any update to this RFP is made. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system.

Please note, some of the work requested under the resultant Agreement may be Federally Funded, and various Federal requirements will apply. In accordance with Federal Executive Order 12549 and 12689 (Debarment and Suspension), individuals or entities that have been debarred by the Federal government may not receive work under this Agreement as a contractor or subcontractor. Contractors and/or subcontractor(s) listed on the governmental exclusions in the System for Award Management are not eligible to receive federally funded work under this Agreement See Office of Management and Budget guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), "Debarment and Suspension". The System for Award Management exclusions contains the names of parties debarred, suspended, or otherwise excluded by Federal agencies as well as parties declared ineligible under statutory or regulatory authority.

Minimum Mandatory Requirements: At the time of proposal submission, proposers must meet all minimum requirements set forth in the RFP documents including, but not limited to:

1. The Prime Consultant must have an existing Software-as-a-Service (SaaS) JOC System that has been used by a governmental entity with a yearly JOC program of $10 million or more, for three (3) years in the last five (5) years.

2. The Prime Consultant must have an existing job order unit price or cost book that was used for three (3) years by any governmental entity in the last five (5) years.

3. The Prime Consultant must have had at least five (5) JOCs for any governmental entity(ies) in the last three (3) years, with the total of the five (5) JOCs totaling $2 million or more of actual JOC work issued through its JOC System.

4. The Prime Consultant provided on-site support services for its JOC System for the five (5) Job Order Contracts identified in #3 above.

A mandatory proposers' conference will be held on Tuesday, March 26, 2024, at 10:00 a.m. via Microsoft Teams Meeting Online Events. To participate, the proposers will need to sign-in using the electronic sign-in sheet through the website listed below. ATTENDANCE BY THE PROPOSER OR AN AUTHORIZED REPRESENTATIVE AT THE CONFERENCE IS MANDATORY. Public Works will reject proposals from those whose attendance at the conference cannot be verified. Attendees should be prepared to ask questions at that time about the specifications, proposal requirements, and contract terms. After the conference, proposers must submit questions in writing and request information for this solicitation within three business days from the date of the conference. A link to sign-in and join the meeting can be found at the following website: http://pw.lacounty.gov/general/contracts/opportunities

The deadline to submit proposals is Thursday, April 18, 2024, at 5:30 p.m. Please direct your questions to Mr. Flores or Mr. Sandoval.

See below for all deadlines relating to this solicitation. Be advised, any changes to the due dates listed herein will only be made by Public Works, in writing in the form of an Informational Update or Addendum to the solicitation.

IMPORTANT NOTICE

Submission of proposals will only be accepted electronically using BidExpress or electronic proposals via Universal Serial Bus (USB) or compact disk to the Cashier's Office in Public Works Headquarters located on the Mezzanine Floor, 900 South Fremont Avenue, Alhambra, California 91803. Proposals received after the closing date and time specified in this Notice of Request for Proposals will be rejected by Public Works as nonresponsive. Submission of hard copy proposals will not be accepted.

PROPOSALS MUST BE SUBMITTED ELECTRONICALLY USING THE FOLLOWING METHOD:

Electronic Submission of Proposals

In lieu of submitting electronic proposals to the Cashier's Office, you may submit proposals electronically on www.bidexpress.com, a secure online bidding service website.

To submit your proposals electronically, register with BidExpress, prior to the due date above. A new registration page must be signed, notarized, and received by BidExpress customer support for processing before the due date. An Infotech/BidExpress Guide is included as Attachment 9 for reference. There is a nominal service fee to use BidExpress.

Please note, each file upload in BidExpress is limited to 10 MB per file up to 50 files for a total of 500 MB. Proposers shall plan ahead and allow sufficient time to account for the registration and file size limitations before the proposal submission deadline to complete the uploading of proposal files. If a proposer submits a proposal through BidExpress, the proposer should not send hard copies, compact disk, or any other materials to the County via mail.

Open Day:

3/7/2024

Close Date:

4/18/2024 5:30:00 PM

Contact Name:

Jairo Flores

Contact Phone:

(626) 458-4069

Contact Email:

jflores@pw.lacounty.gov

Last Changed On:

3/7/2024 11:10:13 AM

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RFP - Job Order Contract (JOC) System and Related Consulting Services (BRC0000437)

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