RFP 041626JKG Supplemental RN and LPN Staffing Services

March 26, 2026
SHELBY COUNTY BOARD OF EDUCATION
PROCUREMENT SERVICES
160 South Hollywood Street, Room 126 |Memphis, Tennessee 38112-4892 |Phone (901) 416-5376
(This proposal will not be accepted electronically or by facsimile. All proposals must be mailed or delivered to the above address.)
REQUEST FOR PROPOSAL
(NOT AN ORDER)
Please submit proposals on the item(s) listed below. The right is reserved to reject any or all Proposals. If substitutions are offered, give full
particulars. The Proposal must be submitted no later than April 16, 2026 @ 2:00 PM, CST.
The Shelby County Board of Education reserves the right to accept or reject any or all proposals, or any part thereof, and to waive any minor
informalities and/or technicalities that are deemed to be in the best interest of the Shelby County Board of Education. Successful Vendors
shall be paid only when delivery is complete. *For the appropriate purchases, all material data safety data sheets (MSDA) must accompany
all shipments covered under Tennessee Hazardous Chemical Right to Know Law- Tennessee Public Chapter #417- House Bill #731.
REQUEST FOR PROPOSAL
Supplemental RN and LPN Staffing Services
For the purposes of this document, SCBE shall mean The Shelby County Board of Education and MSCS shall mean The
Memphis and Shelby County Schools. The term District shall mean the Memphis Shelby County School District.
Proposals MUST be received by Memphis-Shelby County Schools ("MSCS" or "District") by the due date and time set
forth above.
During the solicitation process Vendors are not permitted to contact the Board and project Owner regarding the posted
solicitation. Failure to adhere to this requirement may subject the respondent to immediate disqualification.
Questions or requests for clarification of technical issues and terms pertaining to this RFP must be submitted in writing
via e-mail to JaNese Graves at gravesj1@scsk12.org and received no later than April 2, 2026 by 10:00 AM/CST.
ISSUED BY: JaNese Graves, Procurement Advisor RFP #041626JKG
We propose to furnish the item(s) and/or services outlined in the proposal at prices quoted and guarantee safe delivery F.O.B. delivered and as specified. Proposals are
submitted with a declaration that no Shelby County Board of Education Member or employee has a financial or beneficial interest in this transaction.
_______________________________________________________________________________________________________________________________________
NAME OF FIRM PHONE FAX#
__________________________________________________ __________________________________________________________
ADDRESS CITY STATE ZIP CODE
___________________________________________________ _________________________________________________________
E-MAIL ADDRESS AUTHORIZED REPRESENTATIVE NAME
_______ CHECK HERE IF YOUR COMPANY QUALIFIES AS A SMALL BUSINESS ENTERPRISE
___ CHECK HERE IF YOUR COMPANY QUALIFIES AS A LOCAL VENDOR
PLEASE NOTE: Per the Memphis-Shelby County Schools Local Preference Purchasing Board Policy 2011, local preference purchasing means giving preference to
businesses located within Shelby County, Tennessee where local vendors must have a physical address located within the limits of Shelby County for at least
six (6) months prior to the bid or proposal opening date. A Post Office Box is not acceptable.
CHECK HERE IF YOU ATTACHED A COPY OF A VALID SHELBY COUNTY BUSINESS LICENSE
"Shelby County Board of Education does not discriminate in its Programs or employment on the basis of race, color, religion, national origin, handicap/disability, sex or age."
1

TABLE OF CONTENTS
PART I: SCOPE OF WORK.........................................................................................................3
1.0 BACKGROUND ............................................................................................................................................ 3
2.0 SCOPE OF SERVICES .................................................................................................................................. 3
3.0 NON-EXCLUSIVE ........................................................................................................................................ 3
4.0 NOTICE OF INTENT TO AWARD.....................................................................................3
5.0 Small Business Enterprises (SBE) Utilization...........................................................................3
PART II: GENERAL TERMS AND CONDITION..............................................................................4
1.0 STATEMENT OF CONFIDENTIALITY ...................................................................................................... 4
2.0 TERMS OF AGREEMENT ........................................................................................................................... 4
3.0 PRE-PROPOSAL MEETING ........................................................................................................................ 4
4.0 QUESTIONS AND INQUIRIES ................................................................................................................... 4
5.0 POINT OF CONTACT TECHNICAL CONTACT .................................................................................... 5
6.0 CONTRACT OFFICER/SCBE SUPERVISION ........................................................................................... 5
7.0 CONTRACT TYPE ........................................................................................................................................ 5
8.0 PAYMENT TERMS....................................................................................................................................... 5
9.0 RFP REVISIONS ........................................................................................................................................... 5
10.0 SUBMISSION DEADLINE ........................................................................................................................... 5
11.0 PROPOSAL OPENING ................................................................................................................................. 6
12.0 DURATION OF OFFER ................................................................................................................................ 6
13.0 INSURANCE ................................................................................................................................................. 6
14.0 LIQUIDATED DAMAGES ........................................................................................................................... 6
15.0 CRIMINAL BACKGROUND CHECK/PHOTO IDENTIFICATION BADGE ........................................... 6
16.0 COMPLIANCE WITH LAWS..........................................................................................7
17.0 LEGAL COMPLIANCE..................................................................................................7
17.1 EPA COMPLIANCE......................................................................................................7
18.0 BONDING...................................................................................................................7
19.0 TERMS AND CONDITIONS ........................................................................................................................ 7
PART III: PROPOSAL FORMAT .................................................................................................8
1.0 GENERAL FORMAT .................................................................................................................................... 8
2.0 PROPOSAL FORMAT .................................................................................................................................. 8
PART IV: EVALUATION AND SELECTION PROCEDURE.............................................................. 11
1.0 EVALUATION COMMITTEE .................................................................................................................... 11
2.0 EVALUATION PROCESS ........................................................................................................................ 111
3.0 EVALUATION CRITERIA ......................................................................................................................... 11
PART V: SCOPE OF SERVICES (DETAILS)..................................................................................13
PART VI: APPENDICES
1. Special Terms & Conditions for RFP (Appendix A)
2. Addenda Acknowledgement Form (Appendix B)
3. References (Appendix C)
4. Completed Non-Collusion Certificate (Notarized) (Appendix D)
5. Completed Debarment Affidavit (Notarized) (Appendix E)
6. Completed Anti-Bribery Affidavit (Notarized) (Appendix F)
7. Certificate of Insurance Coverage (Appendix G)
8. 2011 Local Preference Purchasing (Appendix H)
9. Compensation/Pricing Schedule (Appendix I)
10. Non-Boycott of Israel Certification (Appendix J)
11. Iran Divestment Act Certification (Appendix K)
12. Certificate Regarding Lobbying (Appendix L)
2

PART I: SCOPE OF WORK
1.0 BACKGROUND
Shelby County Board of Education (SCBE) is the legal name of the Memphis-Shelby County Schools
(MSCS) district. MSCS is Tennessee's largest public school district and is among the 25 largest public-
school districts in the United States. MSCS serves more than 106,000 students in more than 200 schools. We
employ more than 6,200 teachers and 6,000 support personnel to serve our unique student population
while offering programming and services to meet the needs of all our students.
Memphis-Shelby County Schools has created a data-driven culture that serves as the backdrop for strategic
decision-making and informed solution-based decisions. The information gleaned from data, research-based
strategies, and performance outcomes provides our district with amazing opportunities to offer high-quality
educational options to every student.
The MSCS mission is to prepare all students for success in learning, leadership, and life through three strategic
initiatives. The initiatives are:
1. Strengthen Early Literacy (K-2) and Continuing Literacy (3-12)
2. Recruit, Retain, Immerse, and Entrench
3. Relevant, Rigorous, and Equitable Academics
2.0 SCOPE OF SERVICES
SCBE requests proposals for: Supplemental RN and LPN Staffing Services. A description of the services
requested is contained in this Request for Proposal. Responses submitted must meet or exceed all
requirements. Proposals that do not meet or exceed all requirements will be considered non-responsive. All
exceptions must be noted.
3.0 NON-EXCLUSIVE
The intent of this contract is to provide SCBE with an expedited means of procuring supplies and/or services. The
contract resulting from this proposal is for the convenience of SCBE and is considered to be a "Non-Exclusive"
use contract. SCBE does not guarantee any predetermined usage or quantities.. SCBE will not be held to purchase
any particular Brand, in any groups, prices or discount ranges, but reserves the right to purchase any item(s) listed
in the price schedule.
4.0 NOTICE OF INTENT TO AWARD
A Notice of Intent to Award is written notification that a vendor has been selected for a contract award. This letter
is not a guarantee of award. The Board of Education reserves the right to reject or accept the recommendation
submitted as a result of this RFP. If the Board accepts and approves the recommendation, an executed agreement
will be submitted to the successful supplier. If the Board rejects the recommendation, MSCS shall rescind the
Notice of Intent to Award.
3

PART II: GENERAL TERMS AND CONDITIONS
1.0 STATEMENT OF CONFIDENTIALITY
It is understood and agreed that all information pertinent to this solicitation may contain trade secrets, which are
confidential and proprietary. The selected vendor agrees not to disclose or knowingly use any confidential or
proprietary information of SCBE and/or third-party participant.
2.0 TERMS OF AGREEMENT
The anticipated term of the contract is one (1) year with two (2) additional (1) year options to renew; not to exceed
three (3) years.
Note: Vendor shall be fully staffed and equipped to perform the Services as contracted.
A. SCBE expects all vendors to provide year-over-year cost reductions recommendations.
B. Price decreases are acceptable at any time, need not be verifiable, and are required should the
vendor/producer/processor/manufacturer experience a decrease in costs associated with the execution of the
contract.
C. Price adjustments from the vendor/producer/processor/manufacturer for any/all items may be considered at
renewal, if applicable noted in the RFP document. The request is subject to approval by the Contracting
Officer. The request must be submitted in writing at least ninety (90) days prior to the renewal term and shall
be accompanied by supporting documentation.
D. Should the awarded vendor, at any time during the life of the contract, sell materials of similar quality to another
customer, or advertise special discounts or sales, at a price below those quoted within the contract, the lowest
discounted prices shall be offered to Memphis-Shelby County Schools.
3.0 PRE-PROPOSAL CONFERENCE (NOT REQUIRED FOR THIS PROJECT)
4.0 QUESTIONS AND INQUIRIES
No interpretation of the meaning of the specifications or other documents will be made to any Supplier orally. Questions
must be submitted in writing to the Point of Contact (see Part II, 5.0). To be given consideration, the questions must be
received NO LATER THAN April 2, 2026 @ 10:00 AM/ CST. Questions that are deemed to be substantive in nature
will be responded to in the form of a Questions and Answers and posted on April 9, 2026 by End of Day on the SCBE
website www.scsk12.org/procurement/bids and News Paper. Please do not submit questions in PDF format.
4

RFP Schedule
RFP Post March 26, 2026
Questions Due April 2, 2026 10:00 AM (CST)
Q&A Post on Website April 9, 2026 End of Day
RFP Due Date/Time April 16, 2026 2:00 PM (CST)
Oral Presentations TBD
5.0 POINT OF CONTACT
JaNese K. Graves
Procurement Advisor
gravesj1@scsk12.org
6.0 CONTRACT FACILITATOR /SCBE SUPERVISION
The Vendor's performance will be under the technical direction of the Buyer/Requesting Department/Project
Manager who will be responsible for ensuring vendor's compliance with the requirements of this contract to include
managing the daily activities of the contract, providing technical guidance to the contract, and overall project
scheduling and coordination. The vendor shall be accountable to the end users on all matters relating to the scope
of work.
7.0 CONTRACT TYPE
The contract resulting from this solicitation will be a price contract based on the scope of work.
8.0 PAYMENT TERMS
The Vendor shall submit an invoice detailing the services provided and the actual costs incurred. Payment shall be
in accordance with line-item price on the Purchase Order and made within 30 days after the date on the invoice.
SCBE reserves the right to reduce or withhold contract payment in the event the Vendor does not provide the
Department with all required deliverables within the timeframe specified in the contract or if the Vendor otherwise
materially breaches the terms and conditions of the contract.
9.0 RFP REVISIONS
Should it become necessary to revise any part of this RFP, addenda will be posted on SCBE's Procurement Office
website @ http://www.scsk12.org/procurement/bids. All addenda, amendments or changes issued shall be deemed
received by Vendor provided they are posted to SCBE Procurement Office website. Failure of any Vendor to receive
or acknowledge receipt of such addenda or interpretation shall not relieve any Vendor from any obligations under
this RFP as amended by all addenda. All addenda so issued shall become part of the award.
10.0 SUBMISSION DEADLINE
To be eligible for consideration, proposals must be received at the Procurement Office no later than April 16, 2026
@ 2:00 PM CST. Vendors mailing proposals shall allow sufficient carrier delivery time to ensure timely receipt of
their proposal to the Procurement Office. After the submission deadline, no matter what the reason, proposals will
be returned unopened. Delivery to SCBE mailroom, lobby, etc. shall not constitute delivery. The Procurement
Office is located at 160 S Hollywood Street, Room 126, Memphis, TN 38112. RFP proposals delivered to any
other location shall not constitute delivery to the Procurement Services Office.
5

11.0 PROPOSAL OPENING
RFP Proposals are not opened publicly, but in the presence of at least two Purchasing Office employees. Once the
proposals are opened, the Buyer will prepare a document that summarizes the proposals received. This document
will be available for inspection no later than 20 days after opening and prior to Notice of Award letter is issued.
12.0 DURATION OF OFFER
A proposal submitted in response to this solicitation is binding upon the Vendor and is considered irrevocable for a
minimum of 120 days following the closing date for receipt of initial proposals or the closing date for receipt of a
best and final offer, if applicable.
13.0 INSURANCE
All Vendors shall complete and sign the attached Certificate of Insurance with their proposal per the attached
insurance requirement form (See Appendix G).
14.0 LIQUIDATED DAMAGES
In the event the Awarded Respondent(s) fails to deliver the goods or services of the contract in accordance with
the specifications, SCBE reserves the right to purchase the goods/services on the open market in sufficient
quantities to assure the continued operation of SCBE. All additional expenses incurred by SCBE as a result of
such purchases will be deducted from the moneys owed or moneys which may become due.
15.0 CRIMINAL BACKGROUND CHECK/PHOTO IDENTIFICATION BADGE
In accordance with TN Code Ann. 49-5-413, unless explicitly excluded by statute; and pursuant to Memphis-
Shelby County Schools' requirements, Vendors (persons, corporations or other entities) whose employee(s), sub
vendor(s), or representative(s) will come in contact or close proximity to MSCS students during the course of
business, must require their employee(s), sub vendor(s), or representative(s) to supply a fingerprint sample and
submit to a criminal history check through the Tennessee Bureau of Investigation (TBI), and they will issue them
a greenlight letter. Once they receive the greenlight letter, an appointment should be made with Memphis-Shelby
County Schools ID Department. A copy of the greenlight letter, along with $30.00 (exact change or company
check), will be required to obtain a MSCS Vendor ID Badge. A MSCS Vendor ID Badge is required before
permitting the person to have contact with the children or entering school grounds.
The cost of fingerprinting, conducting the criminal records check, and obtaining a Memphis-Shelby County
School's identification badge will be the sole responsibility of the Vendor for each of the Vendor's employee(s),
sub vendor(s), or representative(s). Vendors doing business with MSCS are required to renew their badges
annually. The Memphis-Shelby County School's identification badge shall be worn at all times by each of the
Vendor's employee(s), sub vendor(s), or representative(s) at shirt pocket height while on Memphis-Shelby
County Schools' property. For more information regarding of fingerprinting, conducting the criminal records
check, and obtaining a Memphis-Shelby County School's identification badge, please contact 901-416-5318.
MSCS further reserves the right to audit the criminal history background records of any Vendor employee(s), sub
vendor(s) or representative(s) having contact with MSCS students. Audits may be conducted on a quarterly basis
with 48 hours' prior notice. It is the Vendors responsibility to ensure records are current and made available upon
request to MSCS. Failure to provide MSCS access to current criminal history checks upon request could lead to
Vendor debarment.
16.0 COMPLIANCE WITH LAWS
Vendors shall comply with all federal, state, and local laws, statutes, ordinances, rules, and regulations applicable
to the services to be rendered under this Contract. Vendors violation of any of these laws, statutes, ordinances, rules,
or regulations constitutes a breach of this Contract and entitles SCBE to terminate this Contract immediately upon
delivery of written notice of termination to the Vendor.
6

17.0 LEGAL COMPLIANCE
A. Vendor shall comply in all respect with Federal, State and Local Regulations, including laws regarding
eligibility to work in the United States. The provisions of this Contract shall be governed by the laws of
Tennessee. Any disputes, legal cases or other controversies shall be pursued in Tennessee Courts consistent
with and subject to Tennessee State Law. Additionally, if applicable, all materials, supplies, equipment, or
services supplied as a result of this Contract shall comply with the applicable U.S. and Tennessee
Occupational Safety and Health Act Standards.
B. Specifically, vendor shall comply with all applicable laws and regulations relating to the employment of
aliens. Failure to comply with these laws shall constitute a material breach of contract. It is a mandatory
requirement of this contract that employees of the Vendor and Vendor's subcontractors are screened through
the Federal Government's E-Verify system, found at www.dhs.gov/E-Verify . This is a "no fee" service.
17.1 EPA COMPLIANCE
Materials, supplies, equipment, or services shall comply in all respects with the Federal Noise Control Act of
1972, where applicable.
18.0 BONDING
If the Services include any type of construction or maintenance of public building, work or other project to be
provided under contract having a contract price of more than One Hundred Thousand Dollars and No/100 Dollars
($100,000.00), then, prior to the commencement of work under the contract, the successful contractor will execute
and provide to SCBE a good and solvent bond to the effect that the successful contractor, immediate or remote, in
connection with the contract, in lawful money of the United States, as required by Section 12-4-201 of the Tennessee
Code Annotated. The bond shall be for at least twenty-five (25%) of the contract price. The bond shall provide
that the successful contractor shall promptly make payment when due of all taxes, licenses, assessments,
contributions, penalties and interest on the project.
19.0 TERMS AND CONDITIONS
Any contract resulting from this proposal this shall be subject to the General Terms and Conditions noted below
except as otherwise modified herein.
It shall be the Vendor's sole responsibility to ensure compliance with all applicable federal, state, and city laws,
rules, ordinances, statutes, etc., that may impact this contract. SCBE shall bear no responsibility for monitoring the
Vendor's compliance with said legal requirements. If the Vendor fails to maintain legal compliance, SCBE may
find said Vendor in default.
In the event of conflict between the General Terms and Conditions and any part or portion of the Special Conditions
(Appendix A), these General Conditions shall take precedence.
In the event of conflict between this solicitation and any of the General Terms and Conditions proposed by any
Vendor or incorporated in any acknowledgement of contract awarded to the successful Vendor, the terms and
conditions stated herein shall take precedence unless modified in writing by the Procurement Director.
7

PART III: PROPOSAL FORMAT
1.0 GENERAL FORMAT
A. Vendors shall submit the following: Each submission should include as indicated below.
The proposal must include One (1) original (labeled), four (4) copies, and 1 (one) USB in a sealed
envelope clearly labeled as indicated in section B below. An electronic version (USB) of the proposal
shall also be submitted with the original. The electronic media must be a USB and shall bear a label
on the outside containing the RFP number and name, as well as the name of the Vendor.
B. The outside of each package shall be labeled with the following:
1. The Vendor's name and business address.
2. The due date/time for receipt of proposals.
3. The Title of the RFP and RFP number
2.0 PROPOSAL FORMAT
The proposal must include a table of contents and all pages in the proposal must be numbered, consecutively from
beginning to end and separated by tabs as described below:
TAB A. TRANSMITTAL LETTER
The proposal is to be accompanied by a brief transmittal letter prepared on the Vendor's letterhead and signed by
an individual who is authorized to commit the Vendor to the services and requirements in the RFP and proposal.
This transmittal letter shall include:
1. The name, title, address, telephone number, and electronic mail address of the person authorized
to bind the Vendor to the contract, who will receive all official notices concerning this RFP.
2. The Vendor's Federal Tax Identification Number or Social Security Number.
3. A brief statement illustrating that the Vendor understands the work to be done, the commitment to
perform the work within the indicated timeframe, and a statement of why the firm believes it is
best qualified to perform the services described in the proposal.
4. A statement indicating that the proposal submitted represents a firm and irrevocable offer for a
period of one-hundred twenty (120) days.
5. Acknowledgement of all Addenda to this RFP
TAB B. TABLE OF CONTENTS
TAB C. EXPERIENCE AND CAPABILITIES
The respondent shall provide information on past and current experience providing services similar in size and
scope to those in this RFP. This description shall include:
1. A summary of the services offered including the number of years the Vendor provided these
services; the number of clients and geographic locations the Vendor currently serves, etc. and has
served; and if a past customer, why the Vendor is no longer providing services.
8

2. An organizational chart of the company showing the major components of the unit(s) that will be
performing the requirements of this contract; where the management of this contract will fall
within the organization; and what resources will be available to support this contract in primary,
secondary and back-up roles
.
3. The names of all key personnel who will perform work under this contract. Include each
individual's resume. Include work history, educational background and indicate the proposed
role/function of each individual.
4. At least three (3) recent references from customers who are capable of documenting the
following: a) the Vendor's ability to manage similar contracts, b) the quality and breadth of
services provided by the Vendor under similar contracts (See Appendix C). If Memphis-Shelby
County Schools is a client or has been a client of the Respondent for the services outlined in the
RFP, MSCS reserves the right to be a reference, if not listed.
TAB D. FISCAL INTEGRITY/FINANCIAL STATEMENTS
1. The Vendor shall include in its proposal, completed audited financial statements including the
auditor's notes, for its last three (3) years. If the Vendor has not had its financial statements
audited by an independent accounting firm, the Vendor must submit such un-audited financial
statements as it has. Some acceptable methods include but are not limited to one or more of the
following:
a. Recently audited (or best available) financial statements
b. Dun and Bradstreet Rating
c. Standard and Poor's Rating
d. Lines of credit
e. Evidence of a successful financial track record
f. Evidence of adequate working capital
2. Vendor shall identify any claims during the past five (5) years and provide information on any
pending litigation, lawsuits etc. The failure to provide accurate information may be determined to
be a material breach of any future agreement or contract with SCBE.
9

TAB E. TECHNICAL RESPONSE TO RFP SCOPE OF WORK
The Vendor shall address each major requirement of Part V (Scope of Work) (separated by tabs if
substantial)
TAB F. FORMS
1. Special Terms & Conditions for RFP (Appendix A)
2. Addenda Acknowledgement Form (Appendix B)
3. References (Appendix C)
4. Completed Non-Collusion Certificate (Notarized) (Appendix D)
5. Completed Debarment Affidavit (Notarized) (Appendix E)
6. Completed Anti-Bribery Affidavit (Notarized) (Appendix F)
7. Certificate of Insurance Coverage (Appendix G)
8. 2011 Local Preference Purchasing (Appendix H)
9. Compensation/Pricing Schedule (Appendix I)
10. Non-Boycott of Israel Certification (Appendix J)
11. Iran Divestment Act Certification (Appendix K)
12. Certificate Regarding Lobbying (Appendix L)
TAB G. Pricing Schedule (Compensation Schedule) (Appendix I)
TAB H. ELECTRONIC MEDIA (INCLUDE WITH SUBMISSION)
Failure to provide any of the requested information or documents in this solicitation may render
the proposal non-responsive.
10