RFP 26-808 Jet Bridge Mounted Combination PCA/GPU Units

City of Shreveport
REQUEST FOR PROPOSALS (Airport) RFP 26-808
JET BRIDGE MOUNTED COMBINATION PCA/GPU UNITS
INDEX
Page Numbers
Proposal Invitation 2
General Information - Part I 3-4
Introduction - Part II 5-6
Scope of Work- Part III 7-8
Evaluation Criteria- Part IV 9
Submission Requirements- Part V 10
NOTE: All items listed in Part V must be submitted with your proposal
Index of reference items not included herein that is incorporated by reference with the same force and effect as if set forth
in full text. Should any of these be in conflict with those listed herein, the more stringent will apply.
The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30)
will no longer be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter
the City) book of Standard Solicitation Instructions / Provisions and General Contract Clauses; which are available at
www.shreveportla.gov (click on Business, then on Bids & RFPs). If you do not have a computer, you can use one of the
public use computers that are available at the Shreve Memorial Library or at most library branches.
EXHIBITS
NARRATIVE ON THE APPROACH TO THE SCOPE OF WORK A-11
OFFERORS EXPERIENCE B-12
FORMAT FOR THE LAST PAGE OF THE COST PROPOSAL (Required for all RFPs) C-13-14
FORMAT FOR THE RETURN ENVELOPE D-15
APPENDIX
#1- ADJUDICATED OR LIEN PROPERTY AFFIDAVIT (do not furnish with your proposal) 16
#2- FELONY CONVICTION STATEMENT (should be furnished with your proposal) 17
#3 - INSURANCE 18-22
Revised 01-20-21
Page 1 of 22

June 3, 2026
RFP 26-808
MUST BE RECEIVED NOT LATER THAN 3:00 P.M. ON: July 09, 2026
PROPOSAL TITLE: JET BRIDGE MOUNTED COMBINATION PCA/GPU UNITS
You are invited to submit proposals in accordance with the requirements of this solicitation which are contained herein.
In order for your proposal to be considered, it must be received in the Purchasing office not later than the date and time
as listed above. Solicitation documents are posted on BidNetDirect. To view the general RFP information and receive
notices by email, register with BidNetDirect. Registration is free. Solicitation documents are also available at
www.shreveportla.gov/Solicitations. BidNetDirect shall be the official source of solicitation documents.
It shall be the responder's responsibility to make inquiry as to the addenda issued. All inquiries pertaining to this RFP
shall reference RFP number as shown above. Paper proposals received by the Purchasing Office after the time specified
will be documented and then returned to the Offeror unopened. Due to the possibility of negotiation with all Offerors, the
identity of any Offeror or the contents of any proposal will not be public information until after the contract award is made.
Paper proposals and modifications received in response to this Request for Proposals shall be time stamped upon receipt
and secured in the Purchasing Division until the established due date. Attendance by the submitter on the established
due date is unnecessary because submittals will be opened at a later time in the presence of a procurement employee or
selection committee member.
The proposals must be signed by an official authorized to bind the Offeror, and it shall contain a statement to the effect
that the proposal is firm for a period of at least 120 days from the closing date for submission of proposals. Paper
proposals must be submitted using the envelope format as provided in this solicitation document in a sealed
opaque envelope/container showing the above proposal title, number, opening date, time of opening and
appropriate license number(s) on the outside of the envelope or if a sealed container is used, then all this
information shall be shown on the top of the container. The City does not accept faxed or emailed responses for
formal solicitations.
All submittals (see Part V, Submission Requirements) received in response to this Request for Proposals will be rated by
the City's Selection Committee, based upon the Evaluation Criteria as listed in Part IV. If the best Offeror is clearly
identified from the point summary, there will not be a need for oral presentations. If not, then an oral presentation from a
minimum of two (the highest rated) firms shall be required. This solicitation does not commit the City to award a contract,
to pay any costs incurred in the preparation of a proposal, or to procure or contract for the articles of goods or services.
The City reserves the right to accept or reject any or all proposals received as a result of this request, to waive
informalities, to negotiate with all qualified Offerors, or to cancel in part or in its entirety this proposal, if it is in the best
interest of the City to do so.
City of Shreveport
Renee Anderson, MBA, NIGP-CPP, CPPB
Purchasing Agent
Important- If you consider the specifications as restrictive or have a problem with this document, please contact the Purchasing Agent at
least five days before the proposal opening at (318) 673-5450
Page 2 of 22

PART I
GENERAL INFORMATION
1.0 Proposals will be considered as specified herein or attached hereto under the terms and conditions of this
proposal.
2.0 Proposals must be made in the official name of the firm or individual under which business is conducted
(showing an official business address) and must be signed in ink by a person duly authorized to legally bind
the person, partnership, company, or corporation submitting the proposal.
3.0 Offerors are to include all applicable requested information and are encouraged to include any additional
information they wish to be considered.
4.0 It is up to you to make sure that all the information requested is returned to us by using the envelope format
shown in this package.
5.0 Each Proposer shall submit two (2) signed original response. Three (3) additional copies of the
proposal should be provided, as well as one (1) redacted copy, if applicable (See Section 7.0) and a
searchable electronic copy on two (2) separate USB flash drives.
5.1.1 Send Proposals to:
5.1.1.1 City of Shreveport
5.1.1.2 Office of The Purchasing Agent
5.1.1.3 Government Plaza-Suite 610
5.1.1.4 505 Travis Street
5.1.1.5 Shreveport, LA 71101-3042
6.0 QUESTIONS
6.1 Offerors requiring additional information may e-mail or fax their questions so that they will be received at least
five (5) working days prior to proposal opening to:
6.2 Email ashley.germany@shreveportla.gov or fax Ashley Germany at 318-673-5944.
6.3 Answers to questions received that should change and/or clarify this solicitation will be provided in writing to
all Offerors via an amendment.
7.0 CONFIDENTIAL INFORMATION, TRADE SECRETS, AND PROPRIETARY INFORMATION
7.1 The designation of certain information as trade secrets and/or privileged or confidential proprietary information
shall only apply to the technical portion of the proposal. The financial proposal will not be considered
confidential under any circumstance. Any proposal copyrighted or marked as confidential or proprietary in
its entirety may be rejected without further consideration or recourse.
7.2 For the purposes of this procurement, the provisions of the Louisiana Public Records Act (La. R.S. 44.1 et.
seq.) shall be in effect. Pursuant to this Act, all proceedings, records, contracts, and other public documents
relating to this procurement shall be open to public inspection. Proposers are reminded that while trade
secrets and other proprietary information they submit in conjunction with this procurement may not be subject
to public disclosure, protections must be claimed by the Proposer at the time of submission of its Technical
Proposal. Proposers should refer to the Louisiana Public Records Act for further clarification.
7.3 The Proposer shall clearly designate the part of the proposal that contains a trade secret and/or privileged or
confidential proprietary information as "confidential" in order to claim protection, if any, from disclosure. The
Proposer shall mark the cover sheet of the proposal with the following legend, specifying the specific
section(s) of the proposal sought to be restricted in accordance with the conditions of the legend:
7.4 "The data contained in pages _____ of the proposal have been submitted in confidence and contain trade
secrets and/or privileged or confidential information and such data shall only be disclosed for evaluation
purposes, provided that if a contract is awarded to this Proposer as a result of or in connection with the
submission of this proposal, the City of Shreveport shall have the right to use or disclose the data therein to
the extent provided in the contract. This restriction does not limit the City of Shreveport's right to use or
disclose data obtained from any source, including the Proposer, without restrictions."
7.5 Further, to protect such data, each page containing such data shall be specifically identified and marked
"CONFIDENTIAL".
Page 3 of 22

7.6 If the Proposer's response contains confidential information, the Proposer should also submit a redacted copy
of their proposal along with their original proposal. When submitting the redacted copy, the Proposer should
clearly mark the cover as such - "REDACTED COPY" - to avoid having this copy reviewed by an evaluation
committee member. The redacted copy should also state which sections or information has been removed.
The proposer should also submit one (1) electronic redacted copy of its proposal on a USB flash drive. The
redacted copy of the proposal will be the copy produced by the City if a competing proposer or other person
seeks review or copies of the Proposer's confidential data.
7.7 If the Proposer does not submit the redacted copy, it will be assumed that any claim to keep
information confidential is waived.
7.8 Proposers must be prepared to defend the reasons why the material should be held confidential. By
submitting a proposal with data, information, or material designated as containing trade secrets and/or
privileged or confidential proprietary information, or otherwise designated as "confidential", the Proposer
agrees to indemnify and defend (including attorney's fees) the City and hold the City harmless against all
actions or court proceedings that may ensue which seek to order the City to disclose the information.
7.9 The City reserves the right to make any proposal, including proprietary information contained therein,
available to other agencies or organizations for the sole purpose of assisting the City in its evaluation of the
proposal. The City shall require said individuals to protect the confidentiality of any specifically identified
proprietary information or privileged business information obtained as a result of their participation in these
evaluations.
8.0 Additionally, any proposal that fails to follow this section and/or La. R.S. 44:3.2.(D)(1) shall have failed to
properly assert the designation of trade secrets and/or privileged or confidential proprietary information and
the information may be considered public records.
.
Page 4 of 22

Part II
1.0 INTRODUCTION
2.0 INTENT
2.1 The Shreveport Airport Authority is seeking proposals for qualified vendors for the turnkey supply, delivery,
installation, and commissioning of six (6) new passenger boarding under bridge-mounted intergraded/combo
Pre-Conditioned Air (PCA) and 400 Hz Ground Power Units (GPU).
3.0 PRICE CHANGES
3.1 Prices will be firm for the duration of the contract term.
4.0 AWARDS
4.1 An award resulting from this request shall be awarded to the responsive and responsible Offeror whose
proposal is determined to be most advantageous to the City, taking into consideration price and the
evaluation factors set forth in the RFP; however, the right is reserved to reject any and all proposals received,
to waive any informalities, and in all cases the City will be the sole judge as to whether an Offerors proposal
has or has not satisfactorily met the requirements of this RFP.
5.0 EVALUATION OF PROPOSALS FOR MULTIPLE AWARDS
5.1 In addition to other factors, proposals will be evaluated on the basis of advantages to the City that might result
from making more than one award (multiple awards). For the purpose of making this evaluation,
administrative costs to the City for issuing and administering each contract awarded under this invitation will
be considered, and individual awards will be for the items and combinations of items which result in the lowest
aggregate price to the City, including such administrative costs.
6.0 BRAND NAMES
6.1 Wherever in the specifications the name of a certain brand, make, manufacturer, or definite specification is
utilized, they are used only to denote the quality standard of the product desired and that they do not restrict
Offerors to the specific brand, make, manufacturer, or specification named; that they are used only to set
forth and convey to prospective Offerors the general style, type, character, and quality of the product desired;
and that equivalent products will be acceptable.
6.2 It shall be the responsibility of the Purchasing Agent and the professionally employed architect or engineer to
determine what is considered an equivalent product on any and all projects in which they have been legally
employed to perform professional services.
7.0 PURCHASE ORDER REQUIREMENT
7.1 The City of Shreveport shall not be responsible for invoices exceeding $500 that do not have a written
purchase order covering them.
8.0 PUBLIC ACCESS TO PROCUREMENT INFORMATION
8.1 No such documents or other documents relating to this procurement will be presented or made otherwise
available to any other person, agency, or organization until the City Attorney's Office has approved their
release. Commercial or financial information obtained in response to this RFP which is privileged and
confidential will not be disclosed.
8.2 Such privileged and confidential information includes information which, if disclosed, might cause harm to the
competitive position of the Offeror supplying the information.
8.3 All Offerors, therefore, must visibly mark as Confidential each part of their proposal which they consider
containing proprietary information.
9.0 PAYMENTS DUE THE CITY
9.1 Section 26-211 of the City's Code of Ordinances requires the following:
9.1.1 On every contract to which the City is a party and for which written specifications are prepared, the
specification shall include the requirement that before the contract is awarded the contractor shall pay all
taxes, licenses, fees, and other charges which are outstanding and due to the City.
9.1.2 No contract to which the city is a party shall be awarded to any person who:
9.1.3 Has not paid all taxes, licenses, fees, and other charges which are outstanding and due the city, or
Page 5 of 22

9.1.4 Owns any property which is adjudicated to the city, or which has demolition liens, grass cutting liens, or any
other property standards liens on it, or
9.1.5 Owns more than 25% of a legal entity that owns any property which is adjudicated to the city, or which has
demolition liens, grass cutting liens, or any other property standards liens on it.
9.1.6 For purposes of this section, Own shall mean to be the last record owner of property prior to a tax sale or
adjudication.
9.1.7 Bids/proposals will not be accepted from, or contract awarded to any person, firm, or corporations which have
at any time failed to execute a contract that has been awarded to them by the City, or which is in arrears to
the City upon debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City.
10.0 ASSIGNMENT
10.1 This contract shall not be assigned without the prior written consent of the city through its Mayor.
11.0 UNSATISFACTORY WORK
11.1 The City shall not be obligated to pay for unsatisfactory work.
12.0 COMPLIANCE WITH CIVIL RIGHTS LAWS
12.1 By submitting and signing this bid, bidder agrees to abide by the requirements of the following as applicable:
Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal
Executive Order 11246, Federal Rehabilitation Act of 1973, as amended, the Veterans Readjustment
Assistance Act of 1974, Title IX of The Education Amendments of 1972, the Age Act of 1975, and bidder
agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Bidder agrees not to
discriminate in its employment practices and will render services under any contract entered into as a result of
this solicitation without regard to race, color, religion, sexual orientation, national origin, veteran status,
political affiliation, or disabilities. Any act of discrimination committed by bidder, or failure to comply with these
statutory obligations when applicable, shall be grounds for termination of any contract entered into as a result
of this solicitation.
13.0 JOINT VENTURE
13.1 If the Proposer is a joint venture, provide the following information:
13.1.1 Date of formation
13.1.2 Name and address of each venture partner
13.1.3 Principals of each venture partner
13.1.4 Venture partner holding the majority interest in the venture and its percentage of interest.
13.1.5 Proposer shall include a copy of the Joint Venture agreement as an attachment to proposal. Such attachment
shall not count in the page limit.
Page 6 of 22

PART III
1.0 SCOPE OF WORK
1.1 The Shreveport Airport Authority seeks proposals from qualified vendors for the turnkey supply, delivery,
installation and commissioning of six (6) new Passenger Boarding Under Bridge-Mounted Integrated/Combo
Pre-Conditioned (PCA) and Ground Power Unit (GPU) units for pre-arrival and pre- departure air conditioning
for aircraft and boarding bridges at Shreveport Regional Airport.
1.2 The units will be Point-of-Use units, with new cable and hose management systems.
1.3 The proposer must comply with AC 150/5370-10H and AC 150/5220-21C.
2.0 Existing Conditions and Equipment Requirements
2.1 Equipment will be installed on bridges at Gates 1, 2, 3, 5, 7 and 8. Each gate has 480V, 400A fusible
disconnect, 3 phase 4 wire, 60HZ.
2.2 The proposer will be required to connect to the load side of the fusible disconnect.
2.2.1 Equipment procured must be compatible with JBT Passenger Boarding Bridges
Gate Model Number Year
1 A3 58/110 125R 2010
2 A3 28/110-125R 2009
3 A3 58/110-125R 2010
5 A3 58/110 125R 2010
7 A3 58/110-125R 2010
8 A3 53/104-125R 2006
2.3 Aircraft Mix:
2.3.1 CRJ 200,700,900
2.3.2 ERJ 140, 145,175
2.3.3 A319,320,321
2.3.4 Boeing 717, 737, 757, 777, 767, 787
2.3.5 MD-80 Extension kit not required
2.4 The proposal requires the proposer to provide all tools, labor, materials, equipment and supervision for
complete installation and operation.
2.5 Existing PCA & 400 HZ units are to be removed and turned over to the proposer for disposal.
2.5.1 Gate 3-PCA removal and disposal
2.5.1.1 Gate 5-GPU removal and disposal
2.6 Start up and commissioning of equipment required as part of this solicitation/scope of work.
2.6.1 Required operational date of the new units will be the installation/operational certification date.
Page 7 of 22

2.6.2 All areas of the airport disturbed by the Contractor's operations not within the construction limits as set forth
by the Owner shall be restored at least equal to original condition at no cost to the Owner.
2.6.3 During installation, only one gate at a time can be down.
2.6.4 Contractor will be required to be badged, for installation will occur in the secured area. Cost of badge is $100,
$50 for a replacement badge.
3.0 Additional required documentation:
3.1 Vendor shall also provide to buyer/owner a list of replacement parts and a copy of all maintenance and
operational manuals (1 for each PCA/GPU unit)-6 total.
3.1.1 Contractor will be required to be badged, for installation will occur in the secured area. Cost of badge is $100,
$50 for a replacement badge.
4.0 WARRANTY:
4.1 Vendor will coordinate the receipt, inspection, storage, and tracking of any and all Owner-Purchased
Materials in a manner that satisfies requirements for any and all applicable Manufacturer Warranties and will
provide written documentation supporting all installer and Manufacturers warranties.
4.2 Equipment Warranty. Vendor warrants to Buyer/Owner that:
4.2.1 Equipment as Delivered shall be new at the time of Delivery and shall have been manufactured using new
components
4.2.2 During the Equipment Warranty Period the Equipment shall be free of any Defects (the "Equipment
Warranty").
4.3 As used herein, the "Equipment Warranty Period" means the period of time commencing on the earlier to
occur of:
4.3.1 The date that the Equipment is placed into service as evidenced by the operation thereof for commercial
purposes and
4.3.1.2 The day that is sixty (60) days after the date of Delivery of the Equipment and continuing to and ending on the
first (1st) anniversary of such date.
Page 8 of 22

PART IV- EVALUATION CRITERIA
RFP#: 26-808 Title of RFP: Jet Bridge Mounted Combination PCA/GPU Units
Evaluator: Phone #:
Date: Company Name:
POINT POINTS
RANGE ASSIGNED
1 Equipment Cost and Labor 0-45
2 Demonstrated qualifications- recent experience-similar projects 0-35
3 Timing of Delivery 0-20
TOTAL POINTS: 100 Points
*The points for cost shall be furnished by the Purchasing Agent, based upon the standard formula as listed below: Fee
schedules, including total life cycle costs (when applicable), will be scored by applying the maximum number of points
permissible to the responsible firm submitting the lowest responsive fee. All other Offerors are prorated points, by
determining the percentage of differential between the low Offerors responsive total and cost and each of the other
Offerors total cost, and then applying the percentage of differential accordingly.
It is the responsibility of the Originating Department to submit scoring criteria and point range for each item.
Page 9 of 22

PART V
PROVIDE SUBMISSION REQUIREMENTS IN THE FOLLOWING FORMAT
Proposals submitted in the prescribed format and with properly completed exhibit forms, as provided
herein, will be evaluated for contract award.
1.0 SUBMISSION REQUIREMENTS & CHECKLIST
1.1 To achieve a uniform review process and allow for adequate comparability, the proposals must be organized
in the manner specified below:
1.1.1 A Table of Contents - clearly identify the material, by section and page number.
1.1.2 A Letter of Transmittal - limit to four printed pages.
1.1.3 __ Provide number of years in business, office location, email address, and financial stability of company.
1.1.4 __ Briefly state your firms understanding of the work to be done and make positive commitment to perform
the work.
1.1.5 __ Identify your proposals principal strengths and weaknesses.
1.1.6 __ Give the names of the persons who will be authorized to make representations for your firm, their titles,
addresses, and telephone numbers.
1.1.7 __ State whether or not your firm has been involved in any litigation and/or has been disqualified by any
agency within the past five (5) years, because of your performance. Explain fully if your firm has been
involved in any litigation and/or has been disqualified.
1.1.8 __ Indicate the number and dates of amendments that you have received. (end of transmittal letter)
****************************************************************************************************************************
1.2 Provide narrative on the approach to the scope of work (proposed project plan) using the format of Exhibit A.
1.3 Document five of Offerors prior similar projects with name, address, and phone number of a contact with
whom City can discuss Offerors past performance using the format of Exhibit B.
1.4 Submit qualifications of personnel that will work on this project using the format of Exhibit C.
1.5 Provide cost proposal using the format of Exhibit D.
1.6 Submit Appendix #2 - FELONY CONVICTION/E-VERIFY AFFIDAVIT.
1.7 Submit Appendix #3 - FAIR SHARE REQUIREMENTS
1.8 List any exceptions to this RFP (and/or the enclosed City's Standard Agreement).
1.9 Provide list of sub consultants and state years of experience of your firm and each sub consultant for this type
of work.
1.10 Other information and materials which the Offeror wishes to submit in support of this proposal, qualification,
etc.
Page 10 of 22