RFP-26-02-JBSA-Fiber Optic Cabling Installation Services-Lackland (149th Fighter Wing) Addendum No. 2

Agency:	Alamo Area Council of Governments
State:	Texas
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date:	Aug 10, 2026
Due Date:	Aug 19, 2026
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RFP-26-02-JBSA-Fiber Optic Cabling Installation Services-Lackland (149th Fighter Wing)

Release Date: July 8, 2026 @ 4:00 pm
Site Visit Request (RSVP) Deadline: July 17, 2026 @ 4:00 pm
Pre-Bid Site Visit: July 29, 2026 @ 8:30 am
Questions Deadline: August 5, 2026 @ 4:00 pm
Questions and Answers (Q&A) Posting: August 12, 2026 @ 4:00 pm
Response Deadline: August 19, 2026 @ 4:00 pm

Click here to view Request For Proposal (RFP)

Click here to view Appendix A

Click here to view Appendix B

Click here to view Attachment G

Click here to view Addendum No. 1

Click here to view Addendum No. 2

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REQUEST FOR PROPOSALS RFP-26-02-JBSA-

Fiber Optic Cabling Installation Services-

Lackland (149th Fighter Wing)

JBSA Fiber Optic Cabling Installation Services

Alamo Area Council of Governments (AACOG)

Procurement Department

2700 NE Interstate 410 Loop, Suite 101

San Antonio, TX 78217

Solicitation Deadlines

RFP Release Date

Site Visit Request (RSVP)

Deadline

Pre-Bid Site Visit

Questions Deadline

Q&A Posting

Response Deadline

July 8, 2026 @ 4:00 pm

July 10, 2026 @ 4:00 pm

July 22, 2026 @ 8:30 am

Aug 5, 2026 @ 12:00 pm

Aug 7, 2026 @ 4:00 pm

Aug 19, 2026 @ 4:00 pm

RFP Posting Locations

https://aacog.gov/procurement

https://www.txsmartbuy.com/esbd

Notice to Prospective Respondents

Prospective Respondents who obtain this RFP from any source other than the

Alamo Area Council of Governments (AACOG) shall promptly contact AACOG and

provide their name, company name, and email address. This will ensure receipt of

any addenda or official communications related to this RFP. Failure to provide this

information shall place the prospective Respondent at full risk of submitting an

incomplete or non-compliant Proposal.

Table of Contents

PART 1 – SCOPE OF REQUEST & PROGRAM OVERVIEW............................................................................ 8

1.2 Background Information ..................................................................................................................................... 8

1.3 Purpose of the RFP............................................................................................................................................ 9

1.4 Scope of Work ..................................................................................................................................................... 10

1.5 Contractor Responsibilities ............................................................................................................................... 13

1.6 Pricing Structure ................................................................................................................................................ 15

1.7 Contract and Payments ...................................................................................................................................... 17

1.8 Respondent Requirements ................................................................................................................................. 18

1.9 Service Area ........................................................................................................................................................ 19

1.10 Procurement Standard ..................................................................................................................................... 20

PART 2 – SUBMISSION INFORMATION ........................................................................................................... 21

2.1 Submission Requirements................................................................................................Error! Bookmark not defined.

2.2 Authorized Points of Contact...................................................................................................................................................... 23

2.3 Communications Restriction....................................................................................................................................................... 23

2.4 Questions and Addenda ................................................................................................................................................................ 24

2.5 Schedule and Changes ................................................................................................................................................................... 24

2.6 Availability of RFP ........................................................................................................................................................................... 25

2.7 Proprietary Information and Public Information Act .................................................................................................... 25

PART 3 –ADMINISTRATIVE REQUIREMENTS/INSURANCE/BONDS ...................................................... 26

3.1 Eligible Providers............................................................................................................................................................................. 26

3.2 Contract Information...................................................................................................................................................................... 27

3.3 Governing Provisions and Limitations................................................................................................................................... 28

3.4 Administrative Requirements and Insurance..................................................................................................................... 30

3.5 Administrative and Fiscal Capacity ......................................................................................................................................... 32

3.6 Performance and Payment Bond Requirements ................................................................................................................. 32

PART 4 – PROPOSAL REVIEW & SELECTION PROCESS ............................................................................ 33

4.1 Evaluation Process........................................................................................................................................................................... 33

4.2 Evaluation Criteria ........................................................................................................................................................................... 34

4.3 Procurement Dispute Resolution.............................................................................................................................................. 38

PART 5 – RESPONSE REQUIREMENTS ............................................................................................................ 39

5.1 Email Submission ............................................................................................................................................................................. 39

5.2 Response Format .............................................................................................................................................................................. 39

5.3 Proposal Validity Period................................................................................................................................................................. 39

5.4 Page Limitations................................................................................................................................................................................ 40

5.5 Order of Contents ............................................................................................................................................................................. 40

5.6 Table of Contents............................................................................................................................................................................... 41

5.7 Executive Summary ......................................................................................................................................................................... 41

5.8 Narrative .............................................................................................................................................................................................. 41

5.9 Narrative Organization and Clarity Requirements ............................................................................................................. 41

5.10 Email Subject Line .......................................................................................................................................................................... 41

5.11 File Format and Naming .............................................................................................................................................................. 41

PART 6 – REQUIRED PROPOSAL FORMS AND ATTACHMENTS .............................................................. 42

6.1 Required Forms and Certifications (Mandatory Submission) ........................................................................................ 42

6.2 Required Proposal Attachments (Mandatory Submission).................................Error! Bookmark not defined.

6.3 AACOG Vendor Packet (Separate File Requirement) ......................................................................................................... 42

6.4 Insurance Submission Requirement (Pass/Fail) ................................................................................................................. 42

6.5 Form Execution Requirements.................................................................................................................................................... 43

6.6 Appendix Overview ......................................................................................................................................................................... 43

Appendix A – General Technical Requirements ................................................................................................... 43

Appendix B – Project-Specific Statements of Work (SOWs) ................................................................................ 43

NON-DISCRIMINATION CERTIFICATION ..........................................................Error! Bookmark not defined.

A. Minimum Eligibility Requirements (Pass/Fail) .........................................................Error! Bookmark not defined.

B. Proposal Submission Requirements...............................................................................Error! Bookmark not defined.

C. Appendix Requirements and Acknowledgements ....................................................Error! Bookmark not defined.

D. Pricing Requirements...........................................................................................................Error! Bookmark not defined.

E. Task Order and JBSA Requirements ...............................................................................Error! Bookmark not defined.

F. Evaluation Information Provided (Scored) ................................................................. Error! Bookmark not defined.

Definitions and Acronyms

For purposes of this Request for Proposals (RFP), the following definitions and acronyms apply:

Definitions

Addendum

A written amendment issued by AACOG that modifies, clarifies, or supplements this RFP. Only written

addenda issued by AACOG are official and binding.

Closeout Package

The complete set of documentation required for final acceptance of a task order, which may include, as

applicable: as-built drawings, labeling schedules, OTDR and power meter test results, splice documentation,

warranties, and other deliverables required by the task order.

Notice to Proceed (NTP)

Written authorization issued by AACOG that permits the Contractor to begin performance under a specific

task order. No on-site work, mobilization, delivery, installation, or field investigations may begin prior to

receipt of a written NTP and required JBSA approvals.

Proposal

The complete response submitted by a Respondent to this RFP.

Request for Information (RFI)

A formal written request submitted by the Contractor seeking clarification, interpretation, or resolution of

an ambiguity, discrepancy, or conflict in task order documents, drawings, or requirements.

Respondent (Proposer)

Any vendor submitting a Proposal in response to this RFP.

Submittal

A document, drawing, report, plan, certification, or other information required to be submitted by the

Contractor for review and acceptance, to demonstrate compliance with task order requirements, JBSA

requirements, and Appendix A requirements.

Submittal Description (SD)

A submittal category used to organize required documentation for review and acceptance. SD categories are

identified in Appendix A and may be further defined in the applicable task order.

Task Order (TO)

A written authorization issued by AACOG that defines the final, binding Scope of Work, deliverables,

schedule, and pricing for a specific project. Work may only be performed under an issued task order.

Task Order Request (TOR) / Task Order Proposal Request

A written request issued by AACOG under that describes a specific project scope and requests the

Contractor to submit pricing, schedule, and required deliverables for that individual task order.

Government / JBSA

For purposes of this RFP and any resulting contract(s), “Government” refers to the Joint Base San Antonio

(JBSA) entities and personnel responsible for installation coordination, access, safety, security, engineering

review, and acceptance of work. AACOG is the contracting entity and is the only party authorized to issue

task orders, execute contracts, or approve payment.

Page 5 of 57

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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RFP-26-02-JBSA-Fiber Optic Cabling Installation Services-Lackland (149th Fighter Wing) Addendum No. 2

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