RFP 2026-02 Janitorial Services and Supplies Amendment No. 1

Agency:	Palm Beach Metropolitan Planning Organization (MPO)
State:	Florida
Type of Government:	State & Local
NAICS Category:	561720 - Janitorial Services
Posted Date:	Apr 17, 2026
Due Date:	Apr 21, 2026
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RFP 2026-02 Janitorial Services and Supplies

The Palm Beach MPO is seeking proposals for Janitorial and Supply Services for its main office located at 301 Datura Street, West Palm Beach, FL 33401.

RFP Issue Date and Time: March 27, 2026, 4 p.m.

RFP Closing Date and Time: April 17, 2026, 4 p.m.April 20, 2026 4 p.m.

Download the RFP (PDF)

RFP 2026-02 Amendment No. 1

Amendment Acknowledgment Form

RFP 2026-02 Questions and Answers

Optional Facility Site Visit

Date: April 9 ^th , 2026.

Time: 10:00 am

Apply through DemandStar.

If you have any questions regarding this Request for Proposal, contact Jessica Lopez, the Procurement and Contracts Coordinator, at finance@palmbeachmpo.org .

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REQUEST FOR PROPOSALS

RFP NO. 2026-02

The Palm Beach Metropolitan Planning Organization

is seeking Proposals for:

Janitorial Services and Supplies

IN ACCORDANCE WITH THE PROVISIONS OF ADA, THIS DOCUMENT MAY BE

REQUESTED IN AN ALTERNATE FORMAT

Councilwoman Yvette Drucker, MPO Governing Board Chair

Valerie Neilson, Executive Director

Palm Beach Metropolitan Planning Organization

301 Datura Street

West Palm Beach, FL 33401

DATE ISSUED: March 27, 2026, 4:00 P.M. EST

CLOSING DATE AND TIME: April 17, 2026, 4/20/2026, 4:00 P.M. EST

Table of Contents

SECTION 1 - GENERAL INFORMATION ................................................................... 3

1.1 Issuing Office ............................................................................... 3

1.2 Purpose Of The Project.................................................................... 3

1.3 Period Of Contract ......................................................................... 3

1.4 Timetable .................................................................................... 3

1.5 Entering Proposals ......................................................................... 4

1.6 Contact Person ............................................................................. 5

1.7 Additional Information / Amendment(s) ................................................ 5

SECTION 2 - GENERAL TERMS AND CONDITIONS ..................................................... 6

2.1 Submittal Guarantee ....................................................................... 6

2.2 Modified Proposals ......................................................................... 6

2.3 Withdrawal Of Proposals .................................................................. 6

2.4 Late Proposals, Late Modified Proposals ................................................ 6

2.5 RFP Postponement / Cancellation........................................................ 6

2.6 Costs Incurred By Respondents .......................................................... 6

2.7 Proprietary / Confidential Information .................................................. 6

2.8 Negotiations................................................................................. 7

2.9 Right to Protest ............................................................................. 7

2.10 Title VI, Equal Opportuntity Employment, and Nondiscrimination .................. 8

2.11 Rules; Regulations; Licensing Requirements ........................................... 8

2.12 Federal Debarment......................................................................... 8

2.13 Responsive Proposals ...................................................................... 8

2.14 Exceptions to the RFP...................................................................... 9

2.15 MPO’s Exclusive Rights .................................................................... 9

2.16 Selection Process .......................................................................... 10

2.17 Evaluation Criteria ......................................................................... 10

2.18 Award Of Contract ........................................................................ 11

2.19 Standard Contract Provisions ............................................................ 11

2.20 Commencement Of Work ................................................................ 12

2.21 Indemnification ............................................................................ 12

2.22 Taxpayer Identification Number ........................................................ 12

2.23 Authorized Signature ..................................................................... 12

SECTION 3 - PROPOSAL REQUIREMENTS ............................................................... 13

3.1 Table of Contents and Cover Letter .................................................... 13

3.2 Qualifications and experience ........................................................... 13

3.2 Approach to Scope of Services .......................................................... 13

3.5 Price Proposal .............................................................................. 14

3.5 Customer Reference Forms .............................................................. 14

SECTION 4 - SCOPE OF WORK/SERVICES .............................................................. 15

SECTION 5 - DOCUMENTS TO BE SUBMITTED IN PROPOSAL ....................................... 16

EXHIBIT A - BUSINESS INFORMATION FORM ................................................. 17

EXHIBIT B – CUSTOMER REFERENCE FORM................................................... 18

SECTION 1 - GENERAL INFORMATION

1.1 ISSUING OFFICE

This Request for Proposals (RFP) is issued by the Palm Beach MPO (hereinafter referred to as

“MPO”). The MPO is the sole point of contact concerning this RFP. All communication regarding

this RFP must be done through the MPO as outlined in Section 1.6, Contact Person. The

procurement standards governing this RFP can be found on the MPO website at

www.PalmBeachMPO.org/Business.

1.2 PURPOSE OF THE PROJECT

The MPO is seeking proposals for Janitorial and Supply Services for its main office located at 301

Datura Street, West Palm Beach, FL 33401.

1.3 PERIOD OF CONTRACT

The proposed effective date of this Contract is July 1, 2026. The MPO anticipates the Contract

resulting from this solicitation will continue for a period of thirty-six (36) months, expiring June

30, 2029. Two (2) additional twelve (12) month renewal option(s) may be offered at the MPO’s

sole discretion.

1.4 TIMETABLE

The anticipated schedule and deadline for the RFP and Contract approval are as follows:

Activity

RFP available for download

Date

3/27/2026

Time

4:00 p.m.

Location

www.PalmBeachMPO.org/Business

and

www.DemandStar.com

Facility Site Visit (Optional)

4/9/2026

10:00 am

301 Datura Street, WPB FL 33401

Deadline for receipt of

questions or comments

Response to questions and

RFP amendments (if any)

available for download

Deadline for receipt of

proposals

4/10/2026

4/13/2026

4:00 p.m.

Submit via e-mail to

finance@PalmBeachMPO.org

4/15/2026 4:00 p.m.

4/17/2026

4/20/2026

4:00 p.m.

www.PalmBeachMPO.org/Business

and

www.DemandStar.com

www.DemandStar.com or

Palm Beach MPO

301 Datura Street

West Palm Beach, FL 33401

Palm Beach MPO RFP NO. 2026-02

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Activity

Date

Time

Location

Public Opening of Sealed Bids

Staff Selection Committee

Meeting

Posting of Short List

(If applicable)

Oral Presentations

(if necessary)

Posting of Notice of Intent to

Award

4/20/2026

4/21/2026

4/29/2026

5/1/2026

5/6/2026

2:00 pm

9:00 a.m.

4:00 pm

TBA

4:00 pm

Estimated Award Date

Contract Start Date

5/21/2026

07/01/2026

Palm Beach MPO

301 Datura Street

West Palm Beach, FL 33401

Palm Beach MPO

Internal Meeting

www.PalmBeachMPO.org/Business

and

www.DemandStar.com

Palm Beach MPO

301 Datura Street

West Palm Beach, FL 33401

www.PalmBeachMPO.org/Business

and

www.DemandStar.com

Palm Beach MPO

301 Datura St.

West Palm Beach, FL 33401

NOTE: The MPO reserves the right to alter the above activities, places and/or times

at the MPO’s sole discretion.

1.5 ENTERING PROPOSALS

All proposals must be submitted by 4:00 p.m. on 04/17/2026 4/20/2026.

The submittal by a Respondent will be considered by the MPO as constituting a legal offer by the

Respondent to perform the required services identified therein. Respondents can choose one of

the following options for submittal:

1. Respondents may submit electronically via DemandStar at www.DemandStar.com. The

Proposal package, including all signed/authorized/notarized forms, can be uploaded through

the DemandStar website. The RFP will be available under the Palm Beach Metropolitan

Planning Organization name.

2. Respondents may submit Proposals in person. Please see instructions below.

3. Respondents may submit Proposals by mail. The MPO cannot be held liable for documents

that become lost, misplaced, or delayed by any and all delivery services including, but not

limited to, USPS, FedEx, UPS, etc. Please see instructions below.

In person/mail submittal instructions: Respondents submitting Hard/paper copies of the Proposal

must submit in a package with an unbroken seal, including all signed/authorized/notarized forms.

All Proposals should be formatted to print on letter size paper with arial type in 11 or 12 pt. text.

Any proposal materials submitted unsealed are not eligible for consideration.

In person or mail proposals must be addressed and delivered to the Contact Person:

Palm Beach MPO RFP NO. 2026-02

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Palm Beach MPO c/o Jessica Lopez

301 Datura St.

West Palm Beach, FL 33401

1.6 CONTACT PERSON

The MPO Contact Person for this RFP is Jessica Lopez, Procurement & Contracts Coordinator,

(561) 725-0821, e-mail address: Finance@PalmBeachMPO.org.

Any questions, explanations, or other requests desired by Proposer(s) regarding this RFP must

be made in writing to the Contact Person via e-mail or U.S. Mail no later than the date specified

and to the address listed in the RFP Timetable (Section 1.4). The request must contain the

Respondent’s name, address, phone number, and e-mail address.

Respondents are advised that from the date of release of this RFP until the award of contract, no

contact with MPO Staff concerning this RFP is permitted, except as authorized by the contact

person designated herein.

1.7 ADDITIONAL INFORMATION / AMENDMENT(S)

Changes to this RFP, when deemed necessary by the MPO, will be completed only by written

Amendment(s) issued no later than the date specified in the RFP Timetable (Section 1.4).

Respondents should not rely on any representations, statements or explanations other than those

made in the RFP or in any Amendment to this RFP. In the case of any apparent conflict between

the RFP and any Amendment issued, the latest Amendment issued shall prevail.

As they are issued, all Amendments to solicitations will be posted under the applicable solicitation

on www.PalmBeachMPO.org/business. It is the sole responsibility of the Respondent to check

for any Amendments prior to the deadline for receipt of Proposals. The MPO shall not be

responsible for the completeness of any RFP package not downloaded directly from the MPO

website.

It is the Respondent’s sole responsibility to assure receipt of all Amendments. The Respondent

should verify with the designated Contact Person (Section 1.6) prior to submitting a Proposal that

all Amendments have been received. Respondents are required to acknowledge the receipt of all

Amendments by submitting the Amendment Acknowledgement Form as part of their proposal.

The Amendment Acknowledgement Form will be attached to the amendment documentation

posted to the website.

The MPO shall not be responsible for the completeness of any RFP package not downloaded

directly from the MPO website or www.DemandStar.com.

Palm Beach MPO RFP NO. 2026-02

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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RFP 2026-02 Janitorial Services and Supplies Amendment No. 1

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