RFP 2026- 500 Jail Facility Detention Slider Retrofit and Replacement

County Of Taylor
Purchasing Agent
Scott Henderson
600 Pecan Street
Abilene, Texas 79602
Phone - 325-738-8602
FAX - 325-674-1375
Email- scott.henderson@taylorcounty.texas.gov
REQUEST FOR PROPOSAL
TITLE:
JAIL FACILITY DETENTION SLIDER RETROFIT REPLACEMENT
PROPOSAL NUMBER: RFP 2026 - 500
OPENING DATE: MAY 21, 2026
OPENING TIME: 2:00 P.M.

TERMS & CONDITIONS
The Taylor County Commissioners' Court is soliciting proposals for furnishing the
merchandise, supplies, services, and/or equipment set forth in this Request for Proposals.
All proposals must be received in the Taylor County Purchasing Office, 600 Pecan Street,
Abilene, Texas, 79602, no later than 2:00 P.M., Thursday, May 21, 2026. Public Opening of
the proposals will be held in the Purchasing Conference Room at that time. All proposals
which are mailed, shipped, etc. should be addressed as follows:
Taylor County Purchasing Department
600 Pecan Street
Abilene, Texas, 79602
Attn: Scott Henderson
All proposals must be in sealed envelopes clearly marked with Proposal Number and
Proposal Title. Completed Proposals must contain one (1) original and one (1) copy.
Original proposals must be clearly marked "ORIGINAL" and contain all original
signatures.
The Taylor County Commissioners' Court reserves the right to reject in whole or in part any
or all proposals, waive minor technicalities, and award the proposal which best serves the
interest of Taylor County.
Late proposals will be returned to the Offeror unopened. Taylor County will not be
responsible for un-marked, or improperly marked proposals or proposals delivered to
the wrong location.
Proposals may be withdrawn at any time prior to the official opening. Alterations made
before opening time must be initialed by the Offeror to guarantee authenticity. After the
official opening, proposals may not be amended, altered, or withdrawn without the
recommendation of the Purchasing Agent and the approval of the Taylor County
Commissioners' Court. All proposals become the property of Taylor County and will not be
returned to the Offeror.
Taylor County is exempt from Federal excise and sales tax; therefore, tax must not be
included in this proposal.
The undersigned agrees, if this proposal is accepted, to furnish all items upon which prices
are offered, at the price(s) and upon the terms and conditions contained in the Request for
Proposal. The period of acceptance of this proposal will be thirty- (30) calendar days
minimum unless the Offeror notes a different period. Proposals must be submitted on the
attached Proposal Worksheet. By returning the signed Proposal Worksheet, Offeror certifies
that:

1. Invoices shall be sent directly to Taylor County, Purchasing Department, 600 Pecan
Street, Abilene, Texas, 79602. Payments will be processed within 30 days after receipt of
the invoice or items, whichever is later. Invoices must be itemized and must reference
the Taylor County Purchase Order Number to be processed.
2. Payment shall not constitute an acceptance of the item(s) proposed nor impair the
County's right to inspect or any of its remedies.
3. Goods, supplies, equipment pertaining to this contract shall be F. O. B. inside delivery to:
Taylor County Adult Detention Facility
910 South 27th Street
Abilene, Texas, 79602
ATTN: Angel Gonzalez
4. Hours of delivery/service shall be between 8:00a.m. and 4:00 p.m., Monday through
Friday, unless otherwise stipulated.
5. All prices are to be firm, unless stated differently in the Specific Contract Information.
6. Proposals should be item by item priced using the Proposal Worksheet form included
with this proposal. Purchases will be made on a cash basis. In the best interest of Taylor
County, the award may be on an item-by-item basis. In case the unit price of an item differs
from the extended price for the quantity proposed, the unit price would govern.
7. The price to be paid by the County shall be that contained in the Proposal Worksheet. The
Offeror warrants this price to be no higher than Offeror's current prices on orders by others
for products of the kind and specification covered by this agreement for similar quantities
under similar or like conditions and methods of purchase.
8. A list of references of current users is to be furnished in the proposed worksheet. Failure
to do so may render the proposal unresponsive. Current Taylor County vendors may omit
this requirement.
9. The offeror shall attach to the Proposal Worksheet, and it shall be made a part of this
proposal, regularly printed literature as published by the manufacturer, which sets out and
describes the goods, equipment, or supplies to be furnished by the offeror.
10. Any proposals not conforming to the specifications shall be rejected. It will be the
responsibility of the offeror to conform to the specifications unless deviations have been
specifically cited by the vendor and acceptance made based on the exception.

11. The Commissioners' Court will award the proposal, which will be followed by the issuing
of a Purchase Order or a letter noting the award. The purchase order or letter of award,
together with the signed Proposal Worksheet will be construed as the contractual
agreement.
12. Special Notation: A comparative performance evaluation may be required to assist in
the determination of overall efficiency of similar units. This may include, but is not limited
to, samples of supplies or field test of equipment.
13. Item(s) proposed are subject to the County inspection and approval within a reasonable
amount of time. If specifications are not met, material may be returned at offeror's expense
and risk for all damages incidental to the rejection.
14. The proposal will be evaluated with regards to the following criteria factors:
A. Total Cost- 40%
B. Quality of vendor's goods and/or services- 40%
C. Vendor's past performance record with Taylor County- 10%
D. Extent to which goods meet the needs and requirements of Taylor County- 10%
Taylor County reserves the right to select evaluation methods deemed most appropriate.
Each proposal will be evaluated on a case-by-case basis, regardless of any previous
evaluation method. The period of acceptance of this proposal will be thirty (30) calendar
days (minimum) unless the Vendor notes a different period.
15. All insurance requirements, including Workers' Compensation, as outlined in the Texas
State Statutes shall be met prior to any delivery and shall remain in effect during the life of
this contract. Workers' Compensation Affidavit must be completed, signed and
returned with the Bid Worksheet.
16. Whenever an article or material is defined by describing a proprietary product or by using
the name of a manufacturer, the term "or equal" if not inserted shall be implied. The specific
article or material shall be understood as descriptive, not restrictive.
17. The information provided in the applications is to the best of our knowledge and ability,
accurate and complete.
18. Title and Risk of Loss of goods, supplies, equipment, or services shall not pass to Taylor
County until Taylor County receives and takes possession of the goods, supplies,
equipment, or services at the point(s) of delivery.
19. Continuing non-performance of the vendor in the terms of this Contract shall be a basis
for the termination of the contract by the County. Taylor County shall not pay for work,
equipment, or supplies, which are unsatisfactory. Vendors will be given a reasonable

opportunity before termination to correct deficiencies. This, however, shall in no way be
construed as negating the basis for termination for non-performance.
20. Either party upon sixty- (60) days written notice prior to cancellation may terminate the
Contract.
21. The Offeror warrants that the product sold to the County shall conform to the standards
promulgated by the U. S. Department of Labor under the Occupational Safety and Health
Act of 1970.
22. The Offeror agrees that the goods, equipment, supplies, or services furnished under this
contract shall be covered by the most favorable commercial warranties offered by the
Offeror to any customer for such goods, equipment, supplies, or services.
23. Contractor shall provide the defense for and indemnify and hold harmless Taylor County
from all claims, suits, causes or action, and liability arising out of the execution of this
contract or in connection with Contractor's use of the premises thereunder.
24. The Offeror shall not limit or exclude any express, written, or implied warranties and any
attempt to do so shall render this contract voidable at the option of Taylor County.
25. In accordance with Section 262.030 of the Texas Local Government Code all proposals
shall be opened to avoid disclosures of content to competing offerors and kept secret during
the process of negotiation. All proposals that have been submitted shall be available and
open for public inspection after the contract is awarded, except for trade secrets and
confidential information contained in the proposals and identified as such. After award, the
public may inspect the proposals in the Taylor County Clerk's Office.
26. Certificate of Interested Parties
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of
the Government Code and applies to all contracts entered into on or after January 1, 2016.
The law states that a governmental entity may not enter certain contracts with a business
entity unless the business entity submits a disclosure of interested parties to the
governmental entity at the time the business entity submits the signed contract to the
governmental entity. The law applies to all contracts/purchases of a governmental entity
that require an action or vote by the governing body of the entity.
With regards to Taylor County purchases, a vendor that is awarded a contract or purchase
that requires approval from Commissioner's Court is required to electronically create a
Form 1295 through the Texas Ethics Commission website
(https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm) and submit a signed
and notarized copy of the form to the County. A contract, including County-issued purchase
order, will not be enforceable or legally binding until the County receives and acknowledges
receipt of the properly completed Form 1295 from the awarded vendor.

PRE-BID CONFERENCE:
There will be no pre-bid conference for this project.
IMPORTANT: Vendor requirement
Each vendor is required to perform their own site inspection of all areas. A Vendor
wishing to bid must contact Andre Moore or Andrew Simms at 325-691-7422 to set up an
appointment. If a vendor sends in a bid and does not perform a site inspection, their
bid will not be considered. Vendors must provide contact information at time of site
inspection.
PROPOSAL SUBMITTAL:
Bids shall be submitted in one single lump sum by category on the Bid Worksheet which
shall include all portions of the material and/or labor for which is being bid.
All parts not specifically mentioned which are necessary to provide described
equipment shall be included in the bid and shall conform in strength and quality of
material and workmanship to what is usually provided to the trade in general.
A legal officer or agent who is authorized to bind the Bidder to a Contract shall sign
the Proposal Worksheet.
INSURANCE:
All insurance requirements, including Workers' Compensation, as outlined in the Texas
State Statutes shall be met prior to any delivery and shall remain in effect during the life
of this contract. Labor is included with this bid and a Workers' Compensation
Affidavit must be completed, signed and returned with the Bid Worksheet.
Insurance Requirements: Copy of the Certificate of Insurance (attach to Bid Worksheet)
A certificate of insurance is to be provided with the bid, which reflects the following
minimum requirements:
General Liability:
Each occurrence - $500,000
General Aggregate - $1,000,000
Automobile Liability:
Bodily Injury per person - $100,000.00
Bodily injury per occurrence - $300,000.00
Property damage - $500,000.00
Bodily injury and property damage combined, single limit - $500,000.00

WORKERS' COMPENSATION INSURANCE:
Workers' Compensation insurance, as outlined in the Texas State Statutes shall be met prior
to any delivery and shall remain in effect during the life of this contract. If the bidder acquires
the services of other persons or companies (subcontractors) in the performance of this
contract, the bidder will provide a certificate of the above insurance in the name of the
subcontractors. The bidder further agrees that with respect to the above required
insurance, the County shall be named as additional insured as its interest may appear;
be provided with a waiver of subrogation; and be provided with thirty (30) days advance
notice, in writing, of cancellation of material change. The contract shall provide the County
with certificates of insurance evidencing the required insurance. Said notices and
certificates of insurance shall be provided to: Taylor County Purchasing Department, 600
Pecan Street, Abilene, Texas 79602.
PERMITS: Contractor will be responsible for obtaining all permits required to complete this
bid.
PAYMENT METHOD: With the approval of the Project Representative, progress payment will
be made (upon request by invoice to Purchasing) monthly for work completed and materials
stored on the job site. Project representative will be Lieutenant Andre Moore (or his
designee), Taylor County Jail.

Scope of Work and Specifications: Detention Slider Retrofit Replacements
1. Project Overview and Location
* Project Location: Taylor County Jail, Abilene, TX.
* Purpose: Taylor County requests competitive proposals for the replacement and
retrofit of existing detention slider doors located across four (4) distinct sections of
the jail facility.
2. Scope of Work by Section
Vendors must provide pricing and technical details for the following three groups, as well
as one designated alternate. Proposed equipment must meet or exceed the performance
specifications of the listed baseline models.
* Base Bid 1: Complete Sally Port Slider System (Qty 12)
Current Equipment: Existing SS 5100 series.
o
Requirement: Complete entry device replacement featuring a locking
o
pilaster system.
Features: Must include new housing covers with hinges. Must feature a
o
locking pilaster column for mechanical release. Must be keyed on both sides.
Must operate on 110V power.
Locations: Includes locations 23, 29, 30, 31, 32, 35, 36, 40, and 41. Old Hold
o
1, Old Hold 2, and Old Detox.
Baseline Standard: Slider Cell Devices with Pilaster locking system or
o
approved equivalent. With Southern Steel Lock. (Note: Key code will be
provided.)
* Base Bid 2: Female Cell Run Replacements (Qty 16)
Current Equipment: Existing SS 3150 MRO. The locations of SD1 and SD2
o
are one run of 8. Both runs have a control box for emergency release
Requirement: Complete cell line device replacement.
o
Features: Must include new housing covers with hinges. The mechanical
o
release must be located within the housing. Must be keyed on one side. Must
operate on 110V power.

Control Panel Retrofit: The locations of SD1 and SD2 are one run of 8. Both
o
runs have a control box for emergency release. The specified location
contains an existing mechanical release cabinet. The selected vendor will be
required to completely gut this cabinet. A retrofit application must be
installed that consists of a new graphic control panel. This graphic panel
must be capable of operating the detention doors from either the hallway or
master control.
* Base Bid 3: Booking Detox, Booking Holding 4-7 Entry Door Replacements (Qty
5)
Current Equipment: Existing FA D3B operators.
o
Requirement: Complete entry device replacement.
o
Features: Must include new housing covers with hinges. Must feature a
o
locking pilaster column for mechanical release. Key one side must operate
on 110V power by key and computer.
Baseline Standard: Slider Cell Devices or approved equivalent, with
o
Southern Steel Lock. (Note: Key code will be provided.)
* Base Bid 4: FM7 Detention Unit
Current Equipment: The scope of this project consists of replacing one
o
entry door slider, and two cell door entry sliders with an existing SS 3150
MRO
Control Panel Retrofit: The specified location at FM7 contains an existing
o
mechanical release cabinet. The selected vendor will be required to
completely gut this cabinet. A retrofit application must be installed that
consists of a new graphic control panel. This graphic panel must be capable
of operating the detention doors from both the hallway and computer.
Door Locking Devices: Provide three (3) high-security detention sliding door
o
operators with paracentric key manual override. Slider Cell Devices with
Pilaster locking system or approved equivalent.
Features: Must include new housing covers with hinges. Must feature a
o
locking pilaster column for mechanical release. Must be keyed on both sides.
Must operate on 110V power by computer.
Keys: Provide six (6) paracentric keys with Southern Steel Lock.
o

Housing: Provide one (1) 6-foot filler housing.
o
Control System: Provide one (1) graphic panel door control system.
o
Baseline Standard: Slider Cell Devices with Pilaster locking system or
o
approved equivalent, With Southern Steel Lock. (Note: Key code will be
provided)
3. General Material Requirements
* Keys: The vendor must provide six (6) paracentric keys with Southern Steel Locks
per respective area, excluding Base Bid 2. (Note: Key codes will be provided.)
4. Vendor Responsibilities & Execution
The successful vendor will be responsible for the following execution requirements:
* Wiring: Vendors should base their proposals on the assumption that the existing
wiring currently in place is in good working condition and will be reused for this
project.
* Demolition & Disposal: The vendor must provide dumpsters and handle the
removal of existing demolished equipment.
* Engineering & Documentation: The vendor is responsible for submittal
development, project coordination, required engineering, and specification
documentation.
* Delivery & Installation: The vendor must manage equipment delivery to the job site
and perform the complete installation of the equipment provided.
* Closeout Documents: The vendor must supply complete as-built drawings and
Operation & Maintenance (O&M) Manuals upon project completion.
* Warranty: The vendor must include a minimum one-year warranty covering all
workmanship and materials.
* Exclusions: Hazardous materials abatement and site painting are excluded from
the vendor's scope and will be handled by others. Sales and use taxes should not be
included.
5. Owner Responsibilities & Site Conditions
To facilitate the project, Taylor County will provide the following: