Dear Potential Proposer:
The Town of Davie, Florida invites qualified firms to submit responses in accordance with the requirements stated herein no later than 2:00 PM EST on TUESDAY, JUNE 20, 2023, for RFP NO. JA-23-59 Chemical System Maintenance and Repair Services. Interested firms may secure the solicitation package and all other pertinent information by visiting
http://www.davie-fl.gov/bids
or at
DemandStar.com
.
Pursuant to Town Code Section No. 2-320 and section 1.51 of the terms and conditions, a Cone of Silence is hereby imposed on this solicitation. The cone shall be in effect until such time of award by the Town Administrator or the Town Mayor and Council.
A Mandatory Pre-Proposal Conference will be held on MONDAY, JUNE 5TH, 2023 AT 1:30 PM EST, in the second floor Multipurpose Room of the Utilities Department, 7351 SW 30 St, Davie, FL 33314. A site visit will immediately follow. In order to be eligible to respond to this solicitation, proposers are required to attend the pre-proposal conference and site visit.
The sign in sheet will be available up until the commencement of the pre-proposal conference. Proposers are required to sign in PRIOR to the start of the conference. No one will be permitted to sign in after the meeting starts. Failure to do so will deem bidder absent to the pre-proposal conference and ineligible to respond to this solicitation.
There will be two sites visited after the pre-proposal conference. Vendors will be required to initial at the beginning of the visit at the first location and initial at the end of the visit at the last location, to ensure that everyone is safe and accounted for.
Questions regarding this solicitation shall be submitted in writing to
bids@davie-fl.gov
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no later than 5:00 PM on JUNE 9, 2023. Responses to those questions considered material to the solicitation will be made available as formal addenda to the Town’s Procurement website and DemandStar.com. It is the responsibility of prospective proposers to ensure they are aware of all addenda issued relative to this solicitation.
Respondents shall submit all proposal documents electronically through
www.demandstar.com
. A full instructional guide on how to submit documents will be included with this solicitation. Under "Bid Amount," enter "0". All calculations and review of responses will be conducted through administrative review and a review committee meeting to be scheduled later. Only proposer names will be read into the record. The Town will maintain documentation on its own website at
www.davie-fl.gov/411/Procurement
for general public information and posting requirements. Late submissions shall not be accepted.
RFP responses will be publicly opened and firm names read aloud in the Temporary Town Hall Building “D”, located at 8800 SW 36th Street Davie, FL 33328, after the due date/time noted above.
Members of the public may still attend virtually by phone or online. Please see below for virtual meeting information:
Meeting Information
Meeting link:
https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=mae828ba106e68ed480b3e607e1754d8e
Meeting number: 2336 541 0470
Password: CprpZzst327
More ways to join
Join by phone
+1-408-418-9388 United States Toll
Access code: 233 654 10470
The selection of the successful respondent(s) shall be at the Town’s discretion and shall be made in a prompt manner after the receipt and evaluation of all RFP responses. The Town of Davie reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, and to make awards in the best interest of the Town.
Persons with disabilities requiring accommodations in order to participate should contact the Town Clerk at 954-797-1023 at least forty-eight (48) hours prior to the meeting to request such accommodation. If you are hearing or speech impaired, please contact the Florida Relay Service by using the following numbers: 1-800-955-8770 (voice) or 1-800-955-8771 (TDD).
Brian K. O’Connor
Procurement Manager
Town of Davie
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Pursuant to Florida Statute § 286.0105, if a person decides to appeal any decision made by this board, agency, committee, or council with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings. For such purpose he or she will need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based.
