RFP Internal Audit Services Addendum 1

Agency:	Santa Fe County
State:	New Mexico
Type of Government:	State & Local
NAICS Category:	541211 - Offices of Certified Public Accountants
Posted Date:	Feb 21, 2025
Due Date:	Mar 7, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

Justin S. Greene

Commissioner, District 1

Lisa Cacari Stone

Commissioner, District 2

Camilla Bustamante

Commissioner, District 3

Adam Fulton Johnson

Commissioner, District 4

Hank Hughes

Commissioner, District 5

Gregory S. Shaffer

County Manager

February 21, 2025

SANTA FE COUNTY

Finance Department

Internal Audit Services

RFP No 2025-0196-FINTS

ADDENDUM NO. 1

Dear Proponents,

This addendum is issued to reflect the following immediately. It shall be the responsibility of

interested Offerors to adhere to any changes or revisions to the RFP as identified in this Addendum

No. 1. This documentation shall become permanent and made part of the departmental files.

Attachment A: Pre-proposal Agenda and Sign-In Sheet

QUESTIONS AND ANSWERS:

Question 1:

Section C. General Requirements, 15. Contract Terms and Conditions: “The contract

between the County and the Contractor will follow the format specified by the

County and contain the terms and conditions set forth in Appendix E.”

If we have any exceptions to the Sample Agreement, is submitting them for

consideration within the proposal acceptable?

Answer:

Please list the exceptions to the Sample Agreement in the transmittal letter and

provide any alternate language.

Question 2: May references include clients to whom our Company has provided general audit

and risk assessment services? Or do all 5 references have to be internal audit clients?

Answer:

References can include services for clients that include internal control assessments

as agreed upon procedures or in conjunction with an external audit.

102 Grant Avenue ꞏ P.O. Box 276 ꞏ Santa Fe, New Mexico 87504-0276 ꞏ 505-986-6200 ꞏ FAX:

505-995-2740 www.santafecountynm.gov

Question 3: Could you provide a copy of the most recent risk assessment/ internal audit plan?

Answer:

This information will be shared with the awarded offeror.

Question 4: Is there a specific number of hours or a total cost that the County aims to adhere to?

Answer:

This information will be shared with the awarded offeror.

Question 5: What would you be looking to improve with the internal audit function?

Answer:

The County currently does not have an internal audit department and understands the

importance of internal controls and continual review of processes and procedures to

ensure compliance and safeguarding of County resources and assets.

Question 6: What are the top three qualities you are seeking in an internal audit provider?

Answer:

Experience in evaluating internal controls and identifying areas of process

improvements/efficiencies. The vendor will need to be personal to be able to

cultivate trust and respect with County staff and the audit committee regarding the

observations and recommendations being proposed. We also want a vendor that is

committed to working with the County to ensure we have strong and applicable

internal controls helping us be effective and efficient in our fiduciary duty with

public funds.

Question 7: If you have outsourced/co-sourced internal audit services in the past, what is your

reason for seeking proposals from other providers?

Answer:

State Procurement requirements related to professional services contracts cannot

exceed four (4) years, 13-1-150 (B) NMSA 1978.

Question 8: Does the County have an annual budget for internal audit services?

Answer:

Yes, the county has sufficient annual budget for internal audit services

Question 9: How many internal audits would the County prefer to be completed within 1 year?

Answer:

Internal audit selection is dependent upon risk assessment, prior fiscal year audit

findings and suggestions and/or recommendations from the County Audit

Committee. At a minimum, we would be looking at a minimum of 4 internal audit

projects as well as confirming the County is working to address prior observations

from past internal audit projects.

102 Grant Avenue ꞏ P.O. Box 276 ꞏ Santa Fe, New Mexico 87504-0276 ꞏ 505-986-6200 ꞏ FAX:

505-995-2740 www.santafecountynm.gov

Question 10: If the contractor is subcontracting with a local firm that has at least one valid

resident/business certificate that meets the requirements as listed under Section

III.C.25 (Preferences in Procurement by Santa Fe County) on pages 19 and 20 of the

RFP, would the contractor be awarded the additional percentage of points as

outlined?

Answer:

Only the primary firm is awarded points in the preference section.

Please add this Addendum No. 1 to the original proposal documents and refer to proposal

documents, hereto as such. This and all subsequent addenda will become part of any resulting

contract documents and have effects as if original issued. All other unaffected sections will have

their original interpretation and remain in full force and effect. Responders are reminded that

any questions or need for clarification must be addressed to Timothy Sintas, Procurement

Specialist Senior at tsintas@santafecountynm.gov.

102 Grant Avenue ꞏ P.O. Box 276 ꞏ Santa Fe, New Mexico 87504-0276 ꞏ 505-986-6200 ꞏ FAX:

505-995-2740 www.santafecountynm.gov

Attachment A

Pre-Proposal Conference

RFP No. 2025-0196-FIN/TS

Internal Audit Services

Wednesday February 12, 2025-1:30 PM

Contracting Agency: Santa Fe County

 Timothy P. Sintas Procurement Specialist Sr. Purchasing Division

 Bill Taylor

Procurement Manager

Purchasing Division

 Amanda Patterson-Sanchez Procurement Planner Analyst Purchasing Division

 Elena Tercero

Deputy Finance Division Director Purchasing Division

Procurement Information

Santa Fe County is inviting proposals from qualified Certified Public Accountant (CPA) firms for

project-based internal audit services across its departments and divisions. The selected firm

must adhere to AICPA Consulting Standards and/or IIA Standards of Internal Auditing.

Procurement Information

 Carefully read the Request for Proposal for requirements, terms & conditions including the

sample agreement (Sample agreement starts on page 35)

 Sequence of Events are listed on page 11

 Proposal Organization - Proposal should be organized as outlined in the RFP on page 19

and 21

 Selection of finalist – the most qualified proposal received based on the evaluation criteria

outlined in the RFP (Pages 23 & 25) will be scored by a three to four-member evaluation

committee

The County offers the following Preferences (Page 27):

N.M. In-State Business/Native American Preference Certificate

N.M. Resident Veterans Preference Certificate/Native American Veterans,

AND

Santa Fe County Preference,

https://www.santafecountynm.gov/finance/purchasing-division

Please note that only current certificates copies will be considered for points. Simply stating that you

have a certificate or prints from web site is not sufficient for any points

Please submit all questions via email to Timothy Sintas at tsintas@santafecountynm.gov . The

last day for questions will be Tuesday February 18, 2025. (Any other contact with any other

county staff member or persons other than the Procurement Specialist Senior may be grounds for

disqualification.)

Addendum will be issued on Friday February 21, 2025 (Only questions answered by formal

written addenda will be binding. Oral and other interpretations or clarifications will be without

legal effect.)

Proposal Submittal- Due Date: Friday, March 07, 2025 Time: 2:00 PM

Location: 102 Grant Avenue 1st floor, Santa Fe, NM 87501

Electronic submissions also available utilizing Dropbox Link:

https://www.dropbox.com/request/K6m7NK2sf8BCA2Wckcyd

Background:

Services will include operational, financial, and internal control reviews as directed by the Santa

Fe County Audit Committee and the Board of County Commissioners. Each year, an audit plan

will be created to address concerns from County Management, the Audit Committee, or the annual

financial audit, with adjustments made as necessary for any new audit projects that arise

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP Internal Audit Services Addendum 1

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also