RFP-?Interior Painting of Bessemer City Middle School

Office of Business Affairs and Finance
1621 Fifth Avenue, North
Bessemer, AL 35020
Phone: 205.432.3029 Fax: 205.432.3085
Email: finance@bessk12.org
Bid# BCS-2026-103
Interior Painting of Bessemer City Middle School
(Labor only)
Bessemer City Schools will provide paint
ALL WORK MUST BE COMPLETED NO LATER THAN JUNE 30th, 2026
The Bessemer City Board of Education will accept sealed bids for Interior painting of
Bessemer City Middle School (labor only). All respondents are required to submit 3 (three)
copies of their bid.
SEALED BIDS WILL BE RECEIVED BY THE FINANCE DEPARTMENT LOCATED AT
BESSEMER CITY BOARD OF EDUCATION, 1621 5TH AVENUE NORTH, BESSEMER,
AL 35020 UNTIL Tuesday, April 21st, 2026 @ 2 p.m. All envelopes (inside &
outside) MUST be labeled, whether mailed or hand-delivered, with the bid number:
Bid# BCS-2026-103
Interior Painting of Bessemer City Middle School
(Labor only)
Bessemer Board of Education
ATTN: Patricia Stewart
1621 5th Avenue North
Bessemer, AL 35020
IT IS THE RESPONSIBILITY OF THE PROSPECTIVE BIDDER TO MAKE CERTAIN THAT THE
BIDS ARE RECEIVED IN THE FINANCE DEPARTMENT ON/BEFORE APRIL 21st, 2026, BY
2 P.M. ANY BIDS RECEIVED AFTER THE DESIGNATED DATE AND TIME WILL NOT BE
CONSIDERED. BIDDER MUST USE THIS FORM AND RETURN IN ITS ENTIRETY.
SECTION I-GENERAL INFORMATION
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1. General Criteria for Awarding Bids: Bids shall be awarded to the lowest responsible
bidder, taking into consideration the amount of the bid, the quality of commodities, goods or
services proposed to be provided and their conformity with specifications, compatibility with
existing services, material or equipment, the purpose for which the contract or order is to be
awarded, terms of delivery (including date, point of delivery or pickup, and transportation
charges), and other identifiable objective circumstances or considerations that reasonably
reflect or evidence the bidders' ability to meet the requirements of the invitation to bid.
2. Bid Process Governed by Law: The process of bid solicitation and the awarding of bids
and/or contracts based thereupon shall, in all respects, be governed and controlled by
applicable law, any provision herein to the contrary notwithstanding.
3. Eligibility: Prospective bidders and contractors shall be properly licensed, certified, or
registered with appropriate governmental or regulatory authorities and must be prepared to
demonstrate to the Bessemer City Board of Education ("the Board") their fitness and ability
to provide the product, material, or service on the terms and conditions specified.
Prospective vendors shall be responsible for advising the Board of their desire to be
included in invitations to bid. The Board reserves the right not to solicit, receive, or
entertain bids from vendors which have not responded to previous invitations, which have
not performed to the satisfaction of the Board in previous transactions, or which cannot
demonstrate to the satisfaction of the Board their willingness or ability to meet the
reasonable requirements of the Board.
4. Insurance Requirements: Bidders or its contractor shall provide commercial general
liability insurance coverage with a minimum aggregate limited of not less than one million
dollars for personal injury, bodily injury or death and property damage arising out of any
one occurrence. Said liability policy shall be endorsed to include the Bessemer City Board
of Education as an additional insured on a primary and on - contributory basis and the
insurance carrier shall provide coverage and a defense to the Bessemer City Board of
Education, its agents, servants, officers, board members and employees. Bidders may be
required to furnish evidence of appropriate liability, worker's compensation, or other
insurance as a prerequisite to an award of a bid or contract by the Board with the type and
amount of coverage(s) to be specified in the invitation.
5. Discretion to Reject Bid: The Bessemer City Board of Education expressly reserves the
right to reject all bids or parts thereof in its sole discretion.
6. Proposal Withdrawal: Any proposal may be withdrawn at any time before the "Proposal
Due" date and time, by providing a written request for the withdrawal of the proposal to the
issuing office. A duly authorized representative of the firm shall execute the request.
Withdrawal of a proposal will not prejudice the right of the proposer to file a new proposal.
7. Hold Harmless: Contracting party agrees to indemnify, hold harmless and defend the
Board, its elected officers and employees, from and against any and all loss expense or
damage, including court cost and attorney's fees, for liability claimed against or imposed
upon the Board because of bodily injury, death or property damage, real or personal,
including loss of use thereof arising out of or as a consequence of the breach of any duty or
obligations of the contracting party included in this agreement, negligent acts, errors or
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omissions, including engineering and/or professional error, fault, mistake or negligence of
Integrator, its employees, agents, representatives, or subcontractors, their employees, agents
or representatives in connections with or incident to the performance of this agreement, or
arising out of Worker's Compensation claims, Unemployment Compensation claims, or
Unemployment Disability compensation claims of employees of company and/or its
subcontractors or claims under similar such laws or obligations Company obligation under
this Section shall not extend to any liability caused by the sole negligence of the Board, or its
employees. Before beginning work, the contracting party shall file with the Board a
certificate from the insurer showing the amounts of insurance carried and the risk covered
thereby. Liability insurance coverage must be no less than $1,000,000. During performance,
the company must effect and maintain insurance from a company licensed to do business in
the State of Alabama. Coverage required includes 1) Comprehensive General Liability; 2)
Comprehensive Automobile Liability; 3) Worker's Compensation and Employers' Liability.
The Contractor may not, without express written consent, except as otherwise noted in
specifications, make any alterations to any property of the Board and must agree, as
evidenced by vendor's signature, to provide payment for any and all unauthorized alterations
damages, or costs of repair caused in part or in whole by vendor from any action of the
vendor, his assigns, employees and/or agents.
The Bessemer Board of Education makes no representations, warranty, or covenant, express
or implied with respect to any structure, facility, building, equipment or supplies which may
be part of or subject to any action by the vendor as part of the contract and makes available to
vendor same in "as is" condition. The contractor agrees that he is responsible for inspection
of condition of items heretofore noted in this section, and same are to be inspected by the
contractor prior to commencement of the contract to insure safety for contractor, his
employees, assigns and/or agents.
8. Equivalent Bids: Bid specifications which refer to company names, brand names or model
numbers shall, unless otherwise provided, be construed to permit bids to be proposed which
offer products, materials or services of equivalent (or better) utility and quality. Bids
proposing an equivalent product, service or material should include a complete explanation
of the nature of any deviation or discrepancy from advertised specifications and the reasons
such discrepancies should be deemed equivalent to the advertised specifications.
Proprietary specifications may be waived for functional equivalents. The Board or its
agents will be the sole party responsible for determining equal or better bids.
9. Taxes: The Bessemer City Board of Education is exempt from all taxes; however, bidder
shall be responsible for payment of all sales, use, lease, ad valorem and any other taxes that
may be levied or assessed by reason of the transaction.
10. Bidder's Certification: Bidder certifies by bidding that it is fully aware of the conditions of
service and purpose for which item(s) included in this bid are needed, and that the bid
proposal will meet these requirements of service and purpose to the satisfaction of the
Bessemer City Board of Education.
11. Disqualification of Bids: Bids may be disqualified before the awarding of the contract for
any of the following:
1. Failure to mark envelope as required.
2. Failure to sign bid document on any signature line.
3. Failure to include requested information (example, deviations).
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4. Excessive errors.
5. Failure to include bid bond (if required).
6. Failure to have an original signature on the bid form, a faxed copy is not
acceptable.
7. Failure to attend the pre-bid meeting (if required).
8. This "Invitation" shall not be altered by bidder in any way. Any and all changes
from those specified shall be listed as a deviation. Failure to abide by this may
result in the bid being disqualified.
9. Failure to provide all information requested, as requested.
12. Sales and Use Tax Transactions:
Direct Purchase Transactions
The Bessemer City Board of Education is exempt from all taxes; however, bidder shall be
responsible for payment of all sales, use, lease, ad valorem and any other taxes that may
be levied or assessed by reason of the transaction.
13. Waive informality, technicality or irregularity: The Bessemer City Board of
Education, or its Agent, shall have the right to waive any informality, technicality or
irregularity.
14. Termination of contract: The Bessemer City Board of Education has the right to cancel
any contract, in accordance with Procurement Contract Rules and regulations, for cause,
including but not limited to, the following: (1) failure to deliver within the terms of
contract; (2) failure of the product or service to meet specifications, conform to sample
quality, or to be delivered in good condition; (3) misrepresentation by the vendor, (4)
fraud, collusion, conspiracy, or other unlawful means of obtaining any contract with the
state; (5) conflict of contract provisions with constitutional statutory provisions by state
or federal law; and (6) substantial change in the financial or economic condition of the
Bessemer City Board of Education, (7) failure to resolve billing issues in a timely
manner, (8) any other breach of contract. If contract is terminated the contract may be
awarded to the next lowest responsible bidder.
15. Alternative Purchasing: The Bessemer City Board of Education reserves the right to
purchase any product identified on this bid from another valid governmental bid should the
alternate bid pricing be lower than the pricing on this bid.
16. Smoke-Free Policy: All Bessemer City School facilities and offices are smoke-free
environments. All potential and successful bidders must abide by this policy.
17. Deviation Disclosure: Any and all deviations must be identified and documented on the
appropriate enclosed form. Failure to do so may result in the disqualification of the vendor.
18. Collusion: The Board will not be party to any form of collusion among vendors. The
enclosed non-collusion form shall be completed and forwarded with the bid.
SECTION I-GENERAL INFORMATION (Continued)
19. Certificate of Eligibility: All potential vendors must disclose eligibility to bid on the project.
Complete the enclosed Certificate of Eligibility.
20. Vendor Guidelines: All vendors doing business with the Bessemer City Schools are
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expected to comply with guidelines for doing work on school premises. Enclose Vendor
Guidelines for working in Bessemer City Schools when returning your proposal.
21. Compliance with Bonding Requirements: Under the Alabama Bid Law it is at the owners'
discretion whether or not to ask for bonding requirements for any contract exceeding
$10,000.00. Therefore, the bidder is not required to submit a bond with the proposal.
22. Audit: For the purpose of verifying pricing, the successful bidder must agree to allow the
Bessemer City Board of Education to audit-related records with 72-hour notice.
23. Immigration Law: By signing this contract, the contracting parties affirm, for the duration
of the agreement, that they will not violate federal immigration law or knowingly employ,
hire for employment, or continue to employ an unauthorized alien within the state of
Alabama. Furthermore, a contracting party found to be in violation of this provision shall be
deemed in breach of the agreement and shall be responsible for all damages resulting there
from.
SECTION II-GENERAL CONDITIONS
INSURANCE:
The successful bidder will maintain such insurance as will protect them and the Board from claims under
Workmen's Compensation Acts and from claims for damage and/or personal injury, including death,
which may arise from operations under this contract. Insurance will be written by companies authorized
to do business in Jefferson County, Alabama, and shall include Bessemer, Alabama, as Added Additional
Insured By Endorsement, including a thirty (30) day(s) written cancellation notice. Evidence of
insurance will be furnished to the Business Affairs Supervisor not later than seven (7) days after the
Purchase Order/contract date. Successful bidder is also required to include the bid number on the
evidence of insurance.
Insurance Minimum Coverage:
Contracting party shall file the following insurance coverage and limits of liability with the County's
Human Resource Department and Purchasing Department before beginning work with Bessemer City
Schools.
General Liability:
$1,000,000 - Bodily injury and property damage combined occurrence
$1,000,000 - Bodily injury and property damage combined aggregate
$1,000,000 - Personal injury aggregate
Comprehensive Form including Premises/Operation, Products/Completed Operations,
Contractual, Independent contractors, Broad Form property damage and personal injury.
Automobile Liability:
$1,000,000 - Bodily injury and property damage combined coverage
Any automobile including hired and non-owned vehicles
Workers Compensation and Employers Liability:
$100,000 - Limit each occurrence
Umbrella Coverage:
$1,000,000 - Each occurrence
$1,000,000 - Aggregate
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PROPOSAL INSTRUCTIONS:
In order to facilitate the analysis of responses to this bid, bidders are required to prepare their
responses in accordance with the instructions outlined in this section. Responses not complying
with this format may be considered non-responsive and may be removed from consideration on
this basis. All costs incurred by the Bidder in preparing the response or costs incurred in any
other manner by the Bidder with regard to this BID will be wholly the responsibility of the
Bidder. All responses, materials, supporting materials, correspondence and documents submitted
by the Bidder become the property of Bessemer City Board of Education and will not be
returned.
VENDOR'S COSTS:
Costs for developing responses are entirely the responsibility of the Vendor and shall not be
chargeable to Bessemer City Schools. Responses should be prepared as simply as possible and
provide a straightforward, concise description of the Bidder's capabilities to satisfy the
requirements of the Bid. Expensive bindings, color displays, promotional materials, etc., are not
necessary or desired. Emphasis should be concentrated on accuracy, completeness, and clarity of
content. All parts, pages, figures, and tables should be numbered and clearly labeled.
SECTION II-GENERAL CONDITIONS
The quality and grade of all products and services provided by a low bidder shall meet all Local,
State, and Federal requirements and inspection/building codes and tests, permits, and licenses,
including, but not limited to, ADEM, OSHA, Fire & Safety, EPA, American Disability Act, and
Health Department.
Minimum Qualifications
1. Provide references
2.Successful bidder shall have a minimum of three (3) years' experience providing services
of similar size, nature and complexity to that specified.
3.Successful bidder shall have bonding capacity of at least $1,000,000.
4.Successful verifiable history of delivering services within the specified time and budget.
Compliance:
In the event the lowest bidder refuses to accept all the requirements set forth in this bid without
deviation, that bid will then be considered as non-respondent. In this case, the award of this
contract will be rescinded with the new award going to the next low bidder meeting
specifications.
NO OTHER CONTRACT OR AGREEMENT TO PURCHASE OR LEASE WILL BE SIGNED BY THE
BOARD OTHER THAN BOARD-ISSUED PURCHASE ORDERS. WHEN IN CONFLICT THIS BID
DOCUMENT WILL SUPERCEDE ANY OTHER DOCUMENT.
Pending Legal Actions: Disclose all past or present legal actions or party to all legal actions
involved in this service or product. Failure of accurate disclosure may result in a bidder being
disqualified.
Additional Purchases: The Bessemer City Board of Education reserves the right to purchase
this service for additional yet unidentified schools under the same unit pricing and specifications
as outlined in this bid.
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SCOPE OF WORK
Painting of all classrooms, hallways, restrooms, sanding & staining of classroom entrance doors
and paint all baseboards and trim.
Payment/Procedure Terms
1. Accounts Payable receives invoices from vendors.
2. The vendor should expect payment by check or ACH within 10 business days upon
completion.
By submitting a bid, the vendor/contractor is agreeing to accept payment for invoices via
ACH or check. Successful bidder will receive complete information, once the bid is awarded.
Any problems with the collection of payment should be addressed to the Facilities Director at
205-432-3900. By submitting a signed proposal for this bid, the vendor is acknowledging
acceptance of these payment procedures/terms.
Authorized Signature
Date
Description: Painting
BESSEMER
Classrooms Hallways Restrooms Total areas
CITY MIDDLE
Main bldg. - A 7 1 8
Main bldg. - B 8 1 9
Main bldg. - C 8 1 9
Main bldg. - D 8 1 9
Main bldg. - E 8 1 9
CONSUMER
1 1 2
SCIENCE
SPED 1 1 2
MAIN HALL 4 4
BACK HALL 6 6
TOTAL 41 7 10 58
BCMS ANNEX
6TH GRADE Classrooms Hallways Restrooms Total areas
ACADEMY
UPSTAIRS 12 4 2 18
DOWNSTAIRS 11 4 3 18
CHOIR ROOM 1 1
BAND ROOM 1 1
TOTAL 25 8 5 38
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BID CHECKLIST
Bid #
BCS-2026-103
1. RFP (request for proposal)
2. MANDATORY SITE VISIT FORM
3. PROPOSAL AGREEMENT
4. PAYMENT/PROCEDURE TERMS
5. VENDOR GUIDELINES
6. DRUG-FREE WORKPLACE
7. SMOKING & NON-USE OF TOBACCO
8. CERTIFICATION OF ELIGIBILITY
8a. CERTIFICATE OF NON-COLLUSION
9. CERTIFICATION OF COMPLIANCE
9a. DEVIATION FORM
10. REFERENCES (AT LEAST THREE (3)
11. SECTION I - GENERAL INFORMATION
12. SECTION II - GENERAL CONDITIONS
13. LIABILITY/ WORKMAN COMPENSATION INSURANCE
14. DIAGRAM/LAYOUT/SCHOOL MAP
15. SURETY BOND
E-VERIFY DOCUMENTATION
ENVELOPE(S) LABELED - BID# BCS-2026-103
************BOLD ITEMS PROVIDED BY BIDDER***********
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VENDOR GUIDELINES FOR WORKING IN
BESSEMER CITY SCHOOLS
* NO weapons on school grounds.
* NO illegal substances on school grounds.
* NO smoking on school grounds.
* Visible identification required at all times.
* NO contact or communication with students.
* Appropriate language used at all times.
* Advance notice must be given for after hour work, including areas to which access is
needed.
Company Name Street Address
Name and Title of Authorized Representative City, State, Zip
Signature Date
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Drug-Free Workplace
It is the policy of the Bessemer Board of Education that the unlawful manufacture, distribution,
dispensation, possession, or use of a controlled substance (as defined by 21 U.S.C. 812) or alcohol
in the Board's workplace is prohibited. Any employee on school premises or as part of school activities
or school sanctioned activities who unlawfully manufactures, distributes, dispenses, possesses, or uses
or who is under the influence of drugs or other controlled substances, for which the employee has no
prescription from a duly licensed physician, is subject to disciplinary action up to termination or
cancellation of contract. No employee, who is impaired by any illegal drug or by alcohol, will
report for work, will work, or be present in the workplace. Employees who are so impaired or who
possess, use or distribute illegal drugs or alcohol in the workplace are subject to the disciplinary
procedures of the Board, including possible dismissal.
"Workplace" means any vehicle, office, building, classroom, or property (including parking lots)
owned or operated by the Board or any other site at which an employee is to perform work for the
employer. An "employee" of the Board is any individual receiving remuneration for services rendered.
"Possess" means to be contained either on an employee's person or in an employee's motor vehicle,
tools or areas entrusted to the control of the employee. "Impaired" means under the influence of an
illegal drug or of alcohol such that the employee is unable to perform his/her assigned tasks properly.
"Designated employee" shall include employees subject to the provisions of 49 C.F.R. Part 40 of the
Omnibus Transportation Employees Testing Act of 1991. Designated employees shall include those
persons applying for or holding positions requiring a commercial driver license (CDL) and/or
sensitive transportation related and maintenance positions.
Any employee with information of the possession, use or distribution of illicit drugs or alcohol
on school premises or as part of any school or school sanctioned activity is required to report such
information to the Principal, Superintendent, or other appropriate school authority.
The immediate supervisor is to be notified by the employee of any criminal drug or alcohol statute
conviction (including driving under the influence of alcohol or drugs - DUI) within five
(5) days of the conviction. Upon learning of such conviction, each supervisor shall immediately
notify the Superintendent of a drug or alcohol status conviction of any employee.
Any employee who violates this prohibition will be: 1) required to participate satisfactorily in an
approved drug abuse assistance or rehabilitation program and/or 2) subject to appropriate personnel
action, which may include but is not limited to reprimand, suspension with or without pay, and/or
termination.
It is the policy of the Board to maintain a drug-free awareness program to inform employees about the
danger of drug abuse in the workplace and make available information pertaining to drug
counseling, rehabilitation, and employee assistance programs.
All employees will receive a copy of the Drug-Free Workplace Policy and one shall be posted in
a prominent place in each building owned or operated by the Board. This policy applies to all
employees as a condition of employment and all must abide by the terms of this policy.
LEGAL REF.: Drug Free Workplace Act of 1988, 34 CFR Part 85, Subpart F; Code of Alabama
16-1-14, 16-1-24.1
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