RFP 26-02 Instructional & Related Services

HADDONFIELD BOARD OF EDUCATION
95 Grove Street * Haddonfield, NJ 08033
(856) 429-7510
www.haddonfieldschools.org
REQUEST FOR PROPOSAL (RFP)
Proposal Specifications & General Requirements
Instructional and Related Services
Psychiatric Services
Board Certified Behavior Analyst
Applied Behavior Analyst
Audilogical Services
Occupational Therapy Services
Physical Therapy Services
Speech Therapy Services
Assistive Technology/Augmentative and Alternative Communication
Home Instruction
Multi-Sensory Reading Services (such as Orton-Gillingham, Wilson)
Orientation & Mobility Services/Specialist
Teacher of the Visually Impaired
RFP 26-02
Michael Catalano
School Business Administrator/Board Secretary
Submission Date:
Friday, May 8, 2026 10:30 a.m.
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HADDONFIELD BOARD OF EDUCATION
95 Grove Street * Haddonfield, NJ 08033
(856) 429-7510
www.haddonfieldschools.org
Legal Advertisement
Request for Proposals
The Haddonfield Board of Education hereby advertises competitive proposals for
RFP 26-02 INSTRUCTIONAL AND RELATED SERVICES
All necessary RFP specifications and proposal forms may be secured upon written request to:
Michael Catlano
School Business Administrator/Board Secretary
Haddonfield Board of Education
95 Grove Street
Haddonfield, New Jersey 08033
Email: mcatalano@haddonfield.k12.nj.us
Proposal responses must be submitted in a sealed envelope and delivered to the Office of the School
Business Administrator/ Board Secretary of Haddonfield Board of Education on or before the date and
time indicated below. The envelope is to bear the following information:
Title: Instructional and Related Services
RFP No.: RFP 26-02
Name and Address Vendor
RFP Due Date: Friday, May 8, 2026
RFP Deadline Time: 10:30 a.m.
All vendors are required to comply with the requirements of N.J.S.A. 10:5-31 et seq., and N.J.A.C. 17:27 et
seq.
The Board of Education reserves the right to reject any non-responsive proposals or all proposals,
pursuant to N.J.S.A. 18A:18A-22, and to waive minor informalities or non-material exceptions that may
be in the best interest of the Board.
Michael Catalano
School Business Administrator/Board Secretary
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ETHICS IN PURCHASING
STATEMENT TO VENDORS
BOARD OF EDUCATION RESPONSIBILITY
Recommendation of Purchases
The Board of Education desires to have all Board employees and officials practice exemplary ethical
behavior in the procurement of goods, materials, supplies, and services.
School officials and employees who recommend purchases shall not extend any favoritism to any vendor.
Each recommended purchase should be based upon the quality of the items, service, price, delivery, and
other applicable factors in full compliance with N.J.S.A. 18A:18A-1 et seq.
Solicitation/Receipt of Gifts - Prohibited
School officials and employees are prohibited from soliciting and receiving funds, gifts, materials, goods,
services, favors, and any other items of value from vendors doing business with the Board of Education or
anyone proposing to do business with the Board.
VENDOR RESPONSIBILITY
Offer of Gifts, Gratuities -- Prohibited
Any vendor doing business or proposing to do business with the Board of Education shall neither pay, offer
to pay, either directly or indirectly, any fee, commission, or compensation, nor offer any gift, gratuity, or
other things of value of any kind to any official or employee of the Board or any member of the official's
or employee's immediate family.
Vendor Influence -- Prohibited
No vendor shall cause to influence or attempt to cause to influence, any official or employee of the Board,
in any manner which might tend to impair the objectivity or independence of judgment of said official or
employee.
VENDOR CERTIFICATION
Vendors or potential vendors will be asked to certify that no official or employee of the Board of Education
or immediate family members are directly or indirectly interested in this request or have any interest in
any portions of profits thereof. The vendor participating in this request must be an independent vendor
and not an official or employee of the Board of Education.
Michael Catalano
School Business Administrator/Board Secretary
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HADDONFIELD BOARD OF EDUCATION
REQUEST FOR PROPOSAL
GENERAL
SPECIFICATIONS
Michael Catalano
School Business Administrator/Board Secretary
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HADDONFIELD BOARD OF EDUCATION
Request for Proposal (RFP)
Instructional and Related Services
INSTRUCTIONS FOR VENDORS
PROPOSALS ARE TO BE SUBMITTED TO:
Michael Catalano
School Business Administrator/Board Secretary
Haddonfield Board of Education
95 Grove Street
Haddonfield , New Jersey 08033
BY: 10:30 a.m. PREVAILING TIME ON: Friday, May 8, 2026
Proposals are to be submitted in a sealed envelope and may be submitted by mail, delivery service, or in
person.
Proposals must be placed in a sealed envelope/package and clearly marked with the Instructional &
Related Services on the front of the envelope/package. Proposals must be submitted in duplicate on
the submittal forms as provided, and in the manner designated. The Board requires one (1) original and
one (1) duplicate copy of the proposal package along with one (1) electronic copy in PDF on one (1) USB
flash drive.
Envelope Label Information
All vendors are to clearly label the cover of the sealed envelope as follows.
Title: Instructional and Related Services
RFP Number RFP 26-02
District Haddonfield Board of Education
Name and Address Vendor
RFP Due Date: Friday, May 8, 2026
RFP Deadline Time: 10:30 a.m.
Failure to properly label the proposal envelope may lead to the rejection of the proposal!
The Board of Education does not accept electronic (e-mail) submissions of proposals at this time.
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1. AFFIRMATIVE ACTION-EQUAL EMPLOYMENT OPPORTUNITY IN PUBLIC SCHOOLS
Each successful company shall submit to the Board of Education, after notification of award, but prior to
execution of a goods and services contract, one of the following three (3) documents:
* Letter of Federal Affirmative Action Plan Approval indicating that the vendor is under an existing
federally approved or sanctioned affirmative action program;
* A Certificate of Employee Information Report approval issued in accordance with N.J.A.C.17:27-4
or
* The successful bidder (vendor) shall complete an Employee Information Report, Form AA-302, and
submit it to the Division of Purchase and Property Contract Compliance and Audit Unit with a check
or money order for $150.00 made payable to the Treasurer, State of NJ and forward a copy of the
form and check/money order to the Board of Education. Upon submission and review by the
Division, the Report shall constitute evidence of compliance with the regulations.
Please note: A completed and signed Affirmative Action Questionnaire is requested with the submission
of the proposal. However, the Board will accept, in lieu of the Questionnaire, Affirmative Action Evidence
in the form of a current Certificate of Employee Information Report submitted with the proposal.
If awarded a contract, your company/firm will be required to comply with the requirements of
N.J.S.A. 10:5-31 et seq., and N.J.A.C. 17:27 et seq., and the terms and conditions of the Mandatory Equal
Employment Opportunity Language-Exhibit A.
Sample Certificate of Employee Information Report
All vendors are requested to submit a copy of their business entity's Certificate of Employee Information
Report with their response. Failure to submit the Certificate or other required documents prior to the
execution of the contract will result in the proposal being rejected.
2. AMERICANS WITH DISABILITIES ACT
The contractor must comply with all provisions of the Americans with Disabilities Act (ADA), P.L 101-336,
in accordance with 42 U.S.C. S121 01 et seq.
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3. AMERICAN GOODS (N.J.S.A. 18A:18A-20)
In accordance with N.J.S.A. 18A:18A-20, only manufactured and farm products of the United States,
wherever available, are to be used with this contract.
4. ANTI-BULLYING BILL OF RIGHTS-REPORTING OF HARASSMENT, INTIMIDATION AND BULLYING
CONTRACTED SERVICE PROVIDER
The contracted service provider shall comply with all applicable provisions of the New Jersey Anti-Bullying
Bill of Rights Act-N.J.S.A. 18A:37-13.1 et seq., all applicable codes and regulations, and the Anti-Bullying
Policy of the Board of Education. The Board shall provide the contracted service provider with a copy of
the Board's Anti-Bullying Policy. In accordance with N.J.A.C. 6A:16-7.7 (c), a contracted service provider
who has witnessed or has reliable information that a student has been subject to harassment,
intimidation, or bullying shall immediately report the incident to any school administrator or safe schools
resource officer or the School Business Administrator/Board Secretary.
5. ANTI-DISCRIMINATION PROVISIONS-N.J.S.A. 10:2-1
N.J.S.A. 10:2-1. Anti-discrimination provisions. Every contract for or on behalf of the State or any county
or municipality or other political subdivision of the State, or any agency of or authority created by any of
the foregoing, for the construction, alteration or repair of any public building or public work or the
acquisition of materials, equipment, supplies or services shall contain provisions by which the contractor
agrees:
a. In the hiring of persons for the performance of work under this contract or any subcontract hereunder,
or for the procurement, manufacture, assembling or furnishing of any such materials, equipment, supplies
or services to be acquired under this contract, no contractor, nor any person acting on behalf of such
contractor or subcontractor, shall, by reason of race, creed, color, national origin, ancestry, marital status,
gender identity or expression, affectional or sexual orientation or sex, discriminate against any person
who is qualified and available to perform the work to which the employment relates;
b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against
or intimidate any employee engaged in the performance of work under this contract or any subcontract
hereunder, or engaged in the procurement, manufacture, assembling or furnishing of any such materials,
equipment, supplies or services to be acquired under such contract, on account of race, creed, color,
national origin, ancestry, marital status, gender identity or expression, affectional or sexual orientation or
sex;
c. There may be deducted from the amount payable to the contractor by the contracting public agency,
under this contract, a penalty of $50.00 for each person for each calendar day during which such person
is discriminated against or intimidated in violation of the provisions of the contract; and
d. This contract may be canceled or terminated by the contracting public agency, and all money due or to
become due hereunder may be forfeited, for any violation of this section of the contract occurring after
notice to the contractor from the contracting public agency of any prior violation of this section of the
contract.
No provision in this section shall be construed to prevent a board of education from designating that a
contract, subcontract, or other means of procurement of goods, services, equipment, or construction shall
be awarded to a small business enterprise, minority business enterprise, or a women's business enterprise
pursuant to P.L.1985, c.490 (C.18A:18A-51 et seq.).
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6. ASSURANCE OF COMPLIANCE FORM
During the performance of this contract, a contracted service provider may come in contact with school
district students. The Board of Education fully understands its obligation to provide all students and staff
members with a safe, educational environment. To this end, the Board of Education requires vendors to
sign a statement of Assurance of Compliance and acknowledge their understanding of the requirements
listed below.
* Anti-Bullying Reporting-Requirement N.J.S.A. 18A:37-13.1 et seq.; N.J.A.C. 6A:16-7.7 (c)
* Criminal History Background Checks N.J.S.A. 18A:6-7.1
* Pre-Employment Requirements P.L. 2018 c.5, N.J.S.A. 18A:6-7.6 et seq.
As part of this proposal, all vendors are requested to sign and submit the enclosed Assurance of
Compliance Form, acknowledging their responsibilities to comply with the following laws and
administrative code.
7. AWARD OF CONTRACT; RESOLUTION; NUMBER OF DAYS
The award will be made within sixty (60) days of receipt of the proposals; however, it is subject to
extension pursuant to N.J.S.A. 18A:18A-36 (a).
8. BUSINESS REGISTRATION CERTIFICATE (N.J.S.A. 52:32-44)
Pursuant to N.J.S.A. 52:32-44, the Board of Education is prohibited from entering into a contract with an
entity unless the bidder/proposer/contractor and each subcontractor that is required by law to be named
in a proposal/contract have a valid Business Registration Certificate on file with the Division of Revenue
and Enterprise Services within the Department of the Treasury.
Request of the Board of Education
All vendors or business entities providing responses to proposals are requested to submit a copy of their
"New Jersey Business Registration Certificate" with their response package as issued by the Department
of Treasury of the State of New Jersey.
The Board reminds all vendors that the proposal will be rejected if they fail to submit the New Jersey
Business Registration Certificate prior to the award of the contract.
Subcontractors
Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof
of business registration and that of any named subcontractor(s).
Subcontractors named in a bid or other proposal shall provide proof of business registration to the bidder,
who in turn, shall provide it to the Contracting Agency prior to the time a contract, purchase order, or
other contracting document is awarded or authorized.
During the course of contract performance:
1. The contractor shall not enter into a contract with a subcontractor unless the subcontractor first
provides the contractor with valid proof of business registration.
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2. The contractor shall maintain and submit to the Contracting Agency a list of subcontractors and
their addresses that may be updated from time to time.
3. The contractor and any subcontractor providing goods or performing services under the contract,
and each of their affiliates, shall collect and remit to the Director of the Division of Taxation in the
Department of the Treasury the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-
1 et seq.) on all sales of tangible personal property delivered into the State.
Before final payment is made under the contract, the contractor shall submit to the Board of Education,
a complete and accurate list of all subcontractors used and their addresses.
N.J.S.A. 54:49-4.1: Violations of Registration Requirements; Penalties.
A business organization that fails to provide a copy of a business registration as required pursuant to
section 1 of P.L.2001, c.134 (C.52:32-44 et al.) or subsection e. or f. of section 92 of P.L.1977, c.110
(C.5:12-92), or that provides false information of business registration under the requirements of either
of those sections, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000 for
each business registration copy not properly provided under a contract with a contracting agency or
under a casino service industry enterprise contract.
Sample Business Registration Certificates
9. CONTRACTOR/VENDOR REQUIREMENTS-ACCESS AND MAINTENANCE OF RECORDS
Contractors/vendors doing business with the Board of Education are reminded of the following legal
requirements pertaining to the Office of the New Jersey State Comptroller:
* Access to Relevant Documents and Information-N.J.S.A. 52:15C-14 (d)
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Private vendors or other persons contracting with or receiving funds from a unit in the Executive branch
of State government, including an entity exercising executive branch authority, independent State
authority, public institution of higher education, or unit of local government or board of education shall
upon request by the State Comptroller provide the State Comptroller with prompt access to all relevant
documents and information as a condition of the contract and receipt of public monies. The State
Comptroller shall not disclose any document or information to which access is provided that is
confidential or proprietary. If the State Comptroller finds that any person receiving funds from a unit in
the Executive branch of State government, including an entity exercising executive branch authority,
independent State authority, public institution of higher education, or unit of local government or board
of education refuses to provide information upon the request of the State Comptroller, or otherwise
impedes or fails to cooperate with any audit or performance review, the State Comptroller may
recommend to the contracting unit that the person be subject to termination of their contract, or
temporarily or permanently debarred from contracting with the contracting unit.
* Maintenance of Contract Records-N.J.A.C. 17:44-2.2
The contractor/vendor to whom a contract has been awarded shall maintain all documentation related
to products, transactions, or services under this contract for a period of five years from the date of final
payment. Such records shall be made available to the New Jersey Office of the State Comptroller upon
request. Relevant records of private vendors or other persons entering into contracts with covered
entities are subject to audit or review by OSC pursuant to N.J.S.A. 52:15C-14(d).
* Board of Education Requirement
In addition to, and independent of, the requirements of N.J.S.A. 52:15C-14 (d) and N.J.A.C. 17:44-2.2, the
Contractor shall also maintain and make any or all books and records related to product transactions or
services rendered under this contract, available to the Board of Education upon request.
10. CONTRACT
* Return of Contracts and Related Contract Documents--When required
Upon notification of the contract being awarded by the Board of Education, the vendor shall sign and
execute a formal contract agreement between the Board of Education and the vendor when required.
* Purchase Order-Considered to be a contract. N.J.S.A. 18A:18A-2 (n)
If a formal contract is not required by the Board of Education, an approved and signed Board of
Education Purchase Order will constitute a contractual agreement. When a formal contract is required,
the vendor shall sign and execute said contracts and return the contracts with other required documents
to the Office of the School Business Administrator/Board Secretary. Failure to execute the contract and
return said contract and related documents within the prescribed time may cause a delay in payment for
services rendered or products received or the annulment of the award by the Board of Education.
11. CRIMINAL HISTORY BACKGROUND CHECKS/DISCLOSURE OF INFORMATION
When required, pursuant to N.J.S.A. 18A:6-7.1, providers for the services of this contract shall submit to
the school district prior to commencement of the contract evidence or proof that each employee assigned
to provide services and that comes in regular contact with students, has had criminal history background
check, and furthermore, that said background check indicates that no criminal history record information
exists on file for that worker. Failure to provide proof of criminal history background check for any
employee whose position involves regular contact with students prior to commencement of contact may
be cause for breach of contract.
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