RFP 2026-01 Information Technology Services and Management Amendment No.1

Agency:	Palm Beach Metropolitan Planning Organization (MPO)
State:	Florida
Type of Government:	State & Local
NAICS Category:	541511 - Custom Computer Programming Services 541512 - Computer Systems Design Services 541513 - Computer Facilities Management Services 541519 - Other Computer Related Services 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Mar 19, 2026
Due Date:	Apr 3, 2026
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RFP 2026-01 Information Technology Services and Management

The Palm Beach MPO is seeking proposals from qualified firms to provide Information Technology Services and Management.

RFP Issue Date and Time: March 13, 2026, 4pm

RFP Closing Date and Time: April 3, 2026, 4pm

Download the RFP.

Amendment No.1 to RFP 2026-01

Apply through DemandStar.

If you have any questions regarding this Request for Proposal, contact Jessica Lopez, the Procurement and Contracts Coordinator, at finance@palmbeachmpo.org .

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REQUEST FOR PROPOSALS

RFP NO. 2026-01

The Palm Beach Metropolitan Planning Organization (MPO)

is seeking Proposals for:

Information Technology Services and Management

IN ACCORDANCE WITH THE PROVISIONS OF ADA,

THIS DOCUMENT MAY BE REQUESTED IN AN ALTERNATE FORMAT

City of Boca Raton Council Member Yvette Drucker, MPO Governing Board Chair

Valerie Neilson, Executive Director

Palm Beach Metropolitan Planning Organization

301 Datura Street

West Palm Beach, FL 33401

DATE ISSUED: March 13, 2026

CLOSING DATE AND TIME: April 3, 2026, 4:00 pm EST

TABLE OF CONTENTS

TABLE OF CONTENTS ............................................................................................................. 2

Introduction .................................................................................................................... 3

1.1 Issuing office....................................................................................................... 3

1.2 Purpose of the Project ........................................................................................ 3

1.3 Period of Contract ............................................................................................... 3

1.4 Timetable ............................................................................................................ 3

1.5 Entering Proposals.............................................................................................. 4

1.6 Contact Person ................................................................................................... 5

1.7 Additional Information / Amendment(s) ............................................................... 5

SECTION 2 – TERMS AND CONDITIONS ................................................................................ 6

2.1 Proposal Guarantee............................................................................................ 6

2.2 Modified Proposals ............................................................................................. 6

2.3 Withdrawal of Proposals ..................................................................................... 6

2.4 Late Proposals, Late Modified Proposals ............................................................ 6

2.5 RFP Postponement / Cancellation ...................................................................... 6

2.6 Costs Incurred by Respondents .......................................................................... 6

2.7 Proprietary / Confidential Information .................................................................. 6

2.8 Negotiations........................................................................................................ 7

2.9 Right to Protest ................................................................................................... 7

2.10 Title VI, Equal Opportuntity Employment, and Nondiscrimination........................ 8

2.11 Disadvantaged Business Enterprise.................................................................... 8

2.12 Rules; Regulations; Licensing Requirements .....................................................10

2.13 Federal Debarment ............................................................................................10

2.14 Responsive Proposals .......................................................................................10

2.15 Exceptions to the RFP .......................................................................................11

2.16 MPO’s Exclusive Rights .....................................................................................11

2.17 Selection Process ..............................................................................................11

2.18 Evaluation Criteria..............................................................................................12

2.19 Award of Contract ..............................................................................................12

2.20 Standard Contract Provisions.............................................................................12

2.21 Commencement Of Work...................................................................................14

2.22 Insurance Requirements ....................................................................................14

2.23 Scrutinized Companies ......................................................................................14

2.24 Authorized Signature .........................................................................................15

SECTION 3 - PROPOSAL REQUIREMENTS ...........................................................................15

3.1 Proposal Format ................................................................................................15

3.2 Required Content...............................................................................................15

SECTION 4 – ATTACHMENTS ................................................................................................17

INTRODUCTION

1.1 ISSUING OFFICE

This Request for Proposal (RFP) is issued by the Palm Beach Metropolitan Planning Organization

(hereinafter referred to as “MPO”). The MPO is the sole point of contact concerning this RFP. All

communications regarding this RFP must be done through the Contact Person for the MPO (See

Section 1.6). The procurement standards governing this RFP can be found on the MPO website

at www.PalmBeachMPO.org/Business

The Palm Beach MPO is a federally mandated public agency that works with partners across

Palm Beach County, Florida, and the United States to plan, prioritize, and fund the transportation

system.

1.2 PURPOSE OF THE PROJECT

The MPO seeks to retain a qualified consultant team (hereinafter referred to as “Contractor”) to

provide Information Technology Services and Management including on-site support.

1.3 PERIOD OF CONTRACT

The proposed effective date of this Contract is July 1, 2026. The MPO anticipates the contract

resulting from this solicitation will continue for a period of three (3) years from the effective date,

expiring September 30, 2029. Three (3) additional twelve (12) month renewal option(s) may be

offered at the MPO’s sole discretion.

1.4 TIMETABLE

The anticipated schedule and deadline for the RFP and Contract approval are as follows:

Activity

RFP available for download

Date

3/13/2026

Time

4:00 p.m.

Location

www.PalmBeachMPO.org/Business

and

www.DemandStar.com

Deadline for receipt of questions

or comments

3/27/2026

4:00 p.m.

Submit via e-mail to

finance@PalmBeachMPO.org

Response to questions and RFP

amendments (if any) available

for download

Deadline for receipt of

proposals

4/2/2026

4/3/2026

4:00 p.m.

www.PalmBeachMPO.org/Business

and

www.DemandStar.com

4:00 p.m.

www.DemandStar.com or

Palm Beach MPO

301 Datura Street

West Palm Beach, FL 33401

Public Opening of Sealed Bids

Selection Committee Meeting

Posting of Short List

(If applicable)

Oral Presentations

(if necessary)

Posting of Notice of Intent to

Award

Award Date

(MPO Governing Board

meeting)

Contract Start Date

4/06/2026 2:00 pm

Palm Beach MPO

301 Datura Street

West Palm Beach, FL 33401

4/16/2026 9:00 a.m.

Palm Beach MPO

301 Datura Street

West Palm Beach, FL 33401

4/16/2026

4:00 pm

www.PalmBeachMPO.org/Business

and

www.DemandStar.com

4/17/2026 9:00 am

Palm Beach MPO

301 Datura Street

West Palm Beach, FL 33401

4/22/2026

www.PalmBeachMPO.org/Business

and

www.DemandStar.com

05/21/2026

Palm Beach MPO

301 Datura St.

West Palm Beach, FL 33401

06/01/2026

NOTE: The MPO reserves the right to alter the above activities, places and/or times at the MPO’s

sole discretion.

1.5 ENTERING PROPOSALS

All proposals must be submitted by 4:00 p.m. on 04/03/2026.

The submission of a proposal by a Respondent will be considered by the MPO as constituting a

legal offer by the Respondent to perform the required services identified therein. Respondents

can choose one of the following options for submittal:

1. Respondents may submit electronically via DemandStar at www.DemandStar.com. The

Proposal package, including all signed/authorized/notarized forms, can be uploaded through

the DemandStar website. The RFP will be available under the Palm Beach Metropolitan

Planning Organization name.

2. Respondents may submit Proposals in person. Please see instructions below.

3. Respondents may submit Proposals by mail. The MPO cannot be held liable for documents

that become lost, misplaced, or delayed by any and all delivery services including, but not

limited to, USPS, FedEx, UPS, etc. Please see instructions below.

In person/mail submittal instructions: Respondents submitting Hard/paper copies of the Proposal

must submit in a package with an unbroken seal, including all signed/authorized/notarized forms.

All Proposals should be formatted to print on letter size paper with arial type in 11 or 12 pt. text.

Any proposal materials submitted unsealed are not eligible for consideration.

In person or mail submittals must be addressed and delivered to the Contact Person:

Palm Beach MPO c/o Jessica Lopez

301 Datura St.

West Palm Beach, FL 33401

1.6 CONTACT PERSON

The MPO Contact Person for this RFP is Jessica Lopez, Procurement and Contracts Coordinator,

(561) 725-0821, e-mail address: Finance@PalmBeachMPO.org.

Any questions, explanations, or other requests desired by Proposer(s) regarding this RFP must

be made in writing to the Contact Person via e-mail or U.S. Mail no later than the date specified

and to the address listed in the RFP Timetable (Section 1.4). The request must contain the

Respondent’s name, address, phone number, and e-mail address.

Respondents are advised that from the date of release of this RFP until award of the contract, no

contact with MPO staff concerning this RFP is permitted, except as authorized by the Contact

Person designated herein.

The MPO’s office hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding holidays.

1.7 ADDITIONAL INFORMATION / AMENDMENT(S)

Changes to this RFP, when deemed necessary by the MPO, will be completed only by written

Amendment(s) issued no later than the date specified in the RFP Timetable (Section 1.4).

Respondents should not rely on any representations, statements or explanations other than those

made in the RFP or in any Amendment to this RFP. In the case of any apparent conflict between

the RFP and any Amendment issued, the latest Amendment issued shall prevail.

As they are issued, all Amendments to solicitations will be posted under the applicable solicitation

on www.PalmBeachMPO.org/Business. It is the sole responsibility of the Respondent to routinely

check for any Amendments prior to the Deadline for receipt of Proposals. The MPO shall not be

responsible for the completeness of any RFP package not downloaded directly from the MPO

website or www.DemandStar.com.

It is the Respondent’s sole responsibility to assure receipt of all Amendments. The Respondent

should verify with the designated Contact Person (Section 1.6) prior to submitting a Proposal that

all Amendments have been received. Respondents are required to acknowledge the receipt of all

Amendments by submitting the Amendment Acknowledgement Form as part of their proposal.

The Amendment Acknowledgement Form will be attached to the amendment documentation

posted to the website.

The MPO shall not be responsible for the completeness of any RFP package not downloaded

directly from the MPO website or www.DemandStar.com.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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RFP 2026-01 Information Technology Services and Management Amendment No.1

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