141218882-RFP-Industrial Pretreatment Database and Compliance Management Software Licensing, Support, and Implementation

Solicitation
For Participation in
RFP-Industrial Pretreatment Database and Compliance Management Software Licensing, Support,
and Implementation
for
Jacksonville, FL
Solicitation Number
#1412188882
Pre-Response Meeting via Microsoft Teams or Teleconference on July 6, 2026, at 10:30 AM EST
Meeting URL: https://teams.microsoft.com/meet/271482735136490?p=IUpOb44XXQVQ8GwlpA
Meeting ID: 271 482 735 136 490
Meeting Passcode: Xd97YH7k
Dial In: +1 321-558-7338,,176454743# United States, Orlando
Phone conference ID: 176 454 743#
Those planning to attend via Microsoft Teams or teleconference should send contact information to: Angel Love at
iosuad@jea.com , 48 hours prior to the Pre-Response Meeting to have contact information documented.
Responses are due on July 13, 2026 by 12:00 PM EST
All Responses shall be submitted through JEA's E-Procurement and Contract Management Portal which is provided
by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to
Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.
JEA will publicly open all Responses received from qualified Respondents on the Due Date, via Microsoft Teams.
For more information please contact the JEA Buyer at:
Angel Love at iosuad@jea.com

1.1) Scope of Work
The purpose of this Request for Proposal (RFP) is to evaluate and select a qualified software provider to furnish,
configure, implement, license, host, maintain, and support a secure database and compliance management software
solution for JEA's Industrial Pretreatment (IP) Program. The solution shall support the administration of industrial
wastewater permits, compliance monitoring, inspections, enforcement, electronic reporting, surcharge calculations,
document management, customer communications, reporting, analytics, and related program activities.
A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this
Solicitation.
Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of
this Solicitation.
1.2) Background
JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June
1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in
Jacksonville, Florida, where we proudly serve an estimated 541,076 electric, 407,161, water and 30,460 reuse water
customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the United States.
1.3) Invitation - Submitting a Response
Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to
perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents
referenced in this Solicitation are on JEA's E-Procurement and Contract Management Portal which is provided by
Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions
on how to login to Zycus is provided below in this Solicitation.
All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the
instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and
commercial contract terms associated with this procurement.
A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this
entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.
All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All
Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA's
procurement platform.
All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing
system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time
(Due Date & Time).
A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier
Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally
Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is
not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the
Section below titled "Questions".
Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES
MAY BE REJECTED.
1.4) Zycus Instructions
I. How to Log Into Zycus
A. New Users - Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,
phone and email address. Also, it is recommended users use Google Chrome to access Zycus.
2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.
To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a
message stating "Email ID already registered", log in as an Existing User Log-in". If you don't know your password,
enter your email address and click on "Forgot Password".
B. Existing Users or New Users with Previously Registered Emails
1. Once the user has a login on the sourcing platform select "Existing User Log-in", the user may navigate to the
solicitation by selecting the icon for the applicable solicitation.
II. How to Submit a Response Using Zycus
1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.
2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.
3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance
of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover
non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.
4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a
Response by selecting "Confirm Participation". JEA will then have a record indicating the company intends to submit
a Response.
5. A user then can respond to each section of the Solicitation, once completed with each section, select "Save". Note
each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean
there is additional action required. Users may also note under each tab, there are multiple questions to respond to,
scroll down the list to ensure all questions are answered.
6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to
download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.
Users can download the required attachments by selecting the "Buyers Attachments" icon.
7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed
and green lighted, the User may select "Submit Response".
8. Once the user selects "Submit Response", the user will receive a "Success" pop-up when submitted.
9. Once submitted users may recall and modify submitted documentation and submit information until the Response
Due Date and Time.
10. Zycus does not automatically transfer a pricing submission from the qualifying round into live auction setting for
award consideration. Each user shall manually re-submit its qualifying Response into the live auction environment for
consideration of award.
1.5) Questions
All Questions must be submitted in writing to the JEA Buyer Angel Love at iosuad@jea.com at least five business
days prior to the opening date. Questions received within five business days prior to the opening date may not be
answered.
1.6) Pre-Response Meeting

There may be an optional Pre-Response meeting associated with this Solicitation at the date and time listed on the
cover page of this Solicitation. All interested Respondents are invited to attend the Pre-Response meeting. Those
planning to attend the Microsoft Teams teleconference may email their name and contact information to the JEA
Buyer listed herein at least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only
sign in representing one company, unless otherwise agreed to by JEA in writing.
1.7) Alternate Provisions and Conditions (RFP&ITN)
Terms and conditions found in Responses that are contrary to requirements found in this Solicitation, including, but
not limited to, the Contract terms and conditions contained in Section 2 of this Solicitation and any requirements found
in the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be rejected and are of no
force and effect. However, JEA reserves the right to negotiate different terms and conditions and requirements if JEA
determines that such terms and conditions and requirements are in the best interest of JEA.
1.8) Minimum Qualifications
Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated
by JEA. Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit
JEA as a reference. JEA reserves the right to ask for additional back up documentation or additional reference
projects to confirm the Respondent meets the requirements stated below.
JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:
* The proposer must have at least three (3) years of demonstrated experience providing
software solutions specifically designed for municipal or utility Industrial Pretreatment
(IP) programs.
* The Proposer shall provide two (2) account references; One (1) of the two (2) references
provided shall be from a Utility or Municipality.
o The account references must include the reference company name, contact person,
phone number, email address, and a summary of the scope of work performed.
JEA will contact and verify all account references.
1.9) Number of Contracts to be Awarded
JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based
on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best
interest.
1.10) Insurance Requirements
Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of
insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the
COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and
Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance
in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.
1.11) Liquidated Damages In Contract
The Contract issued pursuant to this Solicitation contains liquidated damages tied to project completion deadlines. The
Respondent should review the specific time frames and liquidated damage amounts prior to submitting its Response.
1.12) Optional Use of Small and Emerging Business Program

It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the use of
JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under this
Solicitation.
For more information regarding the JSEB program, please contact Bill Hickey, JEA, Manager of Supplier Diversity
Programs and Procurement Services, hickwj@jea.com or jsebprogram@jea.com.
1.13) Basis of Award - Highest Evaluated
JEA will use the Selection Criteria listed below to evaluate the Responses. JEA may make its Award decision based
solely upon the information submitted in the Responses. JEA may also choose to have one or more Respondent make
presentations to representatives of JEA. It is always in the best interest of the Respondent to provide informative,
concise, well-organized technical and business information relative to the Work, in both the initial submittal of its
Response and in any subsequent submittals.
Please note, JEA may reject Responses that request material changes or take exceptions to JEA commercial terms and
conditions.
Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the
Responses using the evaluation matrix attached to this Solicitation. Using these scores, each evaluator will rank the
Responses using "1" for the Response receiving the highest number of points from the matrix. Responses with an
equal number of points will receive the same numerical ranking. JEA will total the numerical rankings for each
Response and consider the Response with the lowest total to be the most highly qualified Response. Any tie will be
broken using the total of the matrix scores of all evaluators. If a tie persists, the tie will be broken in accordance with
the JEA Procurement Operational Procedures.
1.14) Evaluation Methodology
Responses will be scored and ranked by a committee of 3 to 5 evaluators consisting of JEA's staff. Each evaluator will
individually score the Responses using the evaluation matrix attached to this Solicitation.
JEA will use the "Selection Criteria" listed below to evaluate the Responses. JEA may make its Award decision based
solely upon the information submitted in the Responses. JEA may also choose to have one or more Respondent make
presentations to representatives of JEA. It is always in the best interest of the Respondent to provide informative,
concise, well-organized technical and business information relative to the Work, in both the initial submittal of its
Response and in any subsequent submittals.
Please note, JEA may reject Responses that request material changes or take exceptions to JEA commercial terms and
conditions. Material changes to the commercial terms and conditions can only be made by JEA prior to public opening
of the Responses.
1.15) Selection Criteria
The following criteria will be used by JEA to evaluate and rank Responses from Respondents who meet the Minimum
Qualifications specified in this Solicitation.
1.16) Quotation of Rates
Maximum score: _30__ Points
Respondent shall provide a firm price quote for all Work in this Solicitation by completing the Response Form
included in Appendix B. The prices quoted must include all profit, taxes, benefits, travel, percent mark-up, and all
other overhead items.
The prices quoted by Respondent on the Response Form must be firm-fixed prices, not estimates.
1.17) Ability to Meet Business Unit Requirements
Maximum points: ___30______ points

Respondent shall complete the attached Appendix B - Business Unit Requirements that details the
functionality requirements of the proposed Solution.
This document includes the requirements that have been identified by JEA as important to its selection as a
qualified Bidder. As indicated in Appendix B, the Respondent shall document specifically how the business
requirement has been totally, partially or not at all satisfied and state how any remaining gaps will be
addressed - If it does not meet at this time, will the requirement be met in an upcoming release.
Points associated with the above bullets are in JEA's sole discretion.
1.18) Design Approach and Workplan
Maximum score: _25__ Points
Describe your firm's approach (free form) in providing the services described in this Solicitation. Describe in detail
how you will meet each section of the requirements listed in Appendix A-Technical Specifications.
Respondent must provide an explanation of how it typically manages its engagements to realize project budgetary
goals, timetables and quality control objectives.
Respondent must explain how it intends to meet the budgetary goals, timetables and quality criteria established in the
specific scope of work described in the Appendix A - Technical Specifications. Consideration shall be given for cost
effectiveness of potential solution(s), creativity and innovation of proposed solutions and comprehensive utilization of
proposed personnel to meet the deliverables.
There is no required JEA Form for this explanation. Respondent 's explanation of its design approach and workplan as
described in this Section should be limited to no more than ten pages, 1-sided, single-spaced , on 8.5" x 11" sized
paper and JEA will not evaluate any information provided after page ten.
1.19) Past Performance and Company Experience
Maximum points: __15_ points
The proposer must have at least three (3) years of demonstrated experience providing software solutions
specifically designed for municipal or utility Industrial Pretreatment (IP) programs.
The Proposer shall provide two (2) account references; One (1) of the two (2) references provided shall be from
a Utility or Municipality. Additional points will be awarded to the respondent that provides a synopsis of any
work that has been done for JEA's Environmental Group in the past ten years.
* The account references must include the reference company name, contact person, phone number, email
address, and a summary of the scope of work performed. JEA will contact and verify all account
references.
The two (2) references provided for Section 1.8 Minimum Qualifications shall be used to evaluate this section.
The references will be contacted.
1.20) OPTIONAL PRESENTATION/DEMONSTRATION
JEA reserves the right to add additional items or remove items and create an agenda to be shared with
respondents prior to the presentations. In its sole discretion, JEA may request and evaluate optional
presentations or demonstrations and give additional points to a short-list of Respondents using the following
criteria:

JEA may request and evaluate presentations or demonstrations to clarify proposals for a project. Additional
points will be given to Proposers using the following criteria:
- Respondent's service delivery team was cohesive, interacted and communicated well with the JEA team.
- Respondent's resources participating in the presentation or demonstration had the appropriate skills,
experience and knowledge.
- Respondent's demonstrated an ability to meet JEA's requirements
- Respondent's demonstrated a clear understanding of the JEA service territory and the customers that JEA
serves.
1.21) Tie
In the event of a tie score, the tie shall be resolved in accordance with JEA's Procurement Code and Operational
Procedures.
1.22) Required Forms to be Submitted
The following forms must be completed and submitted to JEA at the timeframes stated below.
A. The following forms are required to be submitted with the Response:
I. Response Workbook - This can be found in Appendix B of this Solicitation
II. Information Security Questionnaire- This can be found in Appendix B of this Solicitation
III. Supply Chain CIP Questionnaire- This can be found in Appendix B of this Solicitation
IV. List of JSEB Certified Firms (if any)
V. Subcontractor Form (if any).
If the above listed forms are not submitted with the Response by the Response Due Time and Date, JEA may reject the
Response.
B. JEA also requests the following documents to be submitted prior to Contract execution. A Response will not be
rejected if these forms are not submitted at the Response Due Date and Time. However, failure to submit these
documents prior to Contract execution could result in Response rejection.
I. Conflict of Interest Certificate Form - This form can be found at JEA.com
II. Insurance certificate
III. W-9
IV. Evidence of active registration with the State of Florida Division of Corporations (www.sunbiz.org)
V. Any technical submittals as requires by the Technical Specifications
1.23) Addenda Issuance
JEA may issue Addenda prior to the opening of Responses to change or clarify the intent of this Solicitation. The
Respondent is responsible for ensuring it has received all Addenda prior to submitting its Response and must
acknowledge receipt of all Addenda by completing the Confirmation of Receipt of Addenda. JEA will post Addenda
when issued online at JEA.com. Companies must obtain Addenda from the JEA.com website. It is the responsibility of
each Respondent to ensure it has received and incorporated all Addenda into its Response. Failure to acknowledge
receipt of Addenda may be grounds for rejection of a Response.
1.24) Contract Execution and Start of Work
Within 30 days from the date of Award, JEA will present the successful Respondent with the Contract. Unless
expressly waived by JEA, the successful Respondent must execute a Contract for the Work within 10 days after
receiving the Contract from JEA. If the Respondent fails to execute the Contract or associated documents as required,
JEA may cancel the Award with no further liability to the Respondent and retain any bid security or bond.
Upon JEA's receipt of the executed Contract, certificate of insurance, and recorded Payment and Performance bonds
(if applicable), JEA will issue a PO, in writing and signed by an authorized JEA representative as acceptance of the
Response and authorization for the company to proceed with the Work, unless otherwise stated in the Contract or PO.
For Construction Services: In the event that JEA intends to authorize the successful Respondent to proceed with
administrative work only, or with only a portion of the Work, then the PO shall state the specific limitations of such
authorization and JEA will issue a separate written Notice to Proceed to authorize the Respondent to begin Field Work,

when applicable, or to perform the remainder of the Work, or any portion thereof. The Respondent shall ensure that it
is prepared to begin Field Work upon receipt of Notice to Proceed. Any Work performed outside of this partial
authorization shall be at the Respondent's risk and JEA shall have no obligation to pay for such Work.
1.25) Ex Parte Communication
Ex Parte Communication is defined as any inappropriate communication concerning a Solicitation between any
officers, employees or other representatives of Respondent and a JEA representative during the time in which the
Solicitation is being advertised through the time of Award. Examples of inappropriate communications include:
private communications concerning the details of the Solicitation in which a company becomes privy to information
not available to the other Respondents. Social contact between companies and JEA Representatives should be kept to
an absolute minimum during the Solicitation process.
Ex Parte Communication is strictly prohibited. Failure to adhere to this policy will disqualify the noncompliant
Respondent. Any questions or clarifications concerning this Solicitation must be sent in writing via email to the JEA
Buyer at least five business days prior to the opening date. If JEA determines that a question should be answered or a
requirement should be clarified, JEA will issue an Addendum to the Solicitation.
1.26) Conflict of Interest
This conflict of interest policy applies to all JEA construction projects ("Project"). Any company bidding the
construction phase of a Project cannot at the time of Response/bid submittal, be affiliated with or have any direct or
indirect ownership interest in the architect/engineer ("Designer") of record. The company will also be prohibited from
bidding if the Designer has any direct or indirect ownership interest in the Contractor. Should JEA erroneously award
a contract in violation of this policy, JEA may terminate the contract at any time with no liability to company, and
company shall be liable to JEA for all damages, including but not limited to the costs to rebid the Project. The purpose
of this policy is to encourage bidding and eliminate any actual or perceived advantage that one Respondent may have
over another.
1.27) Certifications and Representations of the Company
By signing and submitting its Response, the Respondent certifies and represents as follows:
A. That the individual signing the Response is duly authorized to contractually bind the Respondent to the terms and
conditions of this Solicitation and the Contract. Respondent shall provide satisfactory evidence of such authority
within three days of JEA's request.
B. That every aspect of the Response and the detailed schedule for the execution of the Work, are based on its own
knowledge and judgment of the conditions and hazards involved, and not upon any representation of JEA. JEA
assumes no responsibility for any understanding or representation made by any of its representatives during or prior to
execution of the Contract unless such understandings or representations are expressly stated in the Contract and the
Contract expressly provides that JEA assumes the responsibility.
C. That, if successful, the Respondent will be registered to conduct business in the State of Florida and in active status
with the Florida Division of Corporations at the time of execution of a Contract.
D. That the Respondent maintains in active status any and all licenses, permits, certifications, insurance, bonds and
other credentials including, but not limited to, all licenses necessary to perform the Work. The Respondent also
certifies that, upon the prospect of any change in the status of applicable licenses, permits, certifications, insurances,
bonds or other credentials, the Respondent shall immediately notify JEA of status change.
1.28) Ethics
By submitting a Response, the Respondent certifies that its Response is made without any previous understanding,
agreement or connection with any other person, firm, or corporation submitting a Response for the same Work other
than as a Subcontractor or supplier, and that the Response is made without outside control, collusion, fraud, or other
illegal or unethical actions. The Respondent shall comply with all JEA and City of Jacksonville ordinances, policies
and procedures regarding ethics.

The Respondent shall submit only one Response to this Solicitation. If JEA has reasonable cause to believe the
Respondent has submitted more than one Response for the same Work, other than as a Subcontractor or sub-supplier,
JEA shall disqualify the Response and may pursue debarment actions.
The Respondent shall disclose the name(s) of any public officials who have any financial position, directly or
indirectly, in Respondent or its Response by completing and submitting the Conflict of Interest Certificate Form
available at jea.com. Failure to fully complete and submit the Conflict of Interest Certificate will disqualify the
Response. If JEA has reason to believe that collusion exists among the Respondents, JEA shall reject any and all
Responses from such Respondents and will proceed to debar the Respondents from future JEA Awards in accordance
with the JEA Procurement Code.
JEA is prohibited by its Charter from awarding contracts to JEA board members, officers or employees, and is
prohibited from awarding contracts in which a JEA officer or employee has a financial interest. JEA shall reject all
Responses from JEA board members, officers or employees, as well as, all Responses in which a JEA officer or
employee has a financial interest.
In accordance with Florida Statutes Sec. 287.133, JEA shall reject Responses from any persons or affiliates convicted
of a public entity crime as listed on the Convicted Vendor list maintained by the Florida Department of Management
Services. JEA shall not make an Award to any officer, director, executive, partner, shareholder, employee, member, or
agent active in management of the Respondent listed on the Convicted Vendor list for any transaction exceeding
$35,000 for a period of 36 months from the date of being placed on the Convicted Vendor list.
JEA shall also reject any Responses from any persons or affiliates that are listed on State of Florida's Suspended
Vendor List, the City of Jacksonville's Disqualified Vendor List, JEA's Suspended Vendors list, or have had a
contract with JEA terminated for default within the last two (2) years.
1.29) JEA Publications
Applicable JEA publications are available at jea.com.
1.30) Mathematical Errors
In the event of a mathematical error in calculation of the prices entered on the Response, the Unit Prices will prevail.
The corrected price utilizing the Unit Prices quoted by Respondent will be used to determine if the Company is
awarded a Contract for the Work and the corrected pricing will be used throughout the Term.
1.31) Modification or Withdrawal of Responses
The Respondent may modify or withdraw its Response at any time prior to the Response Due Date and Time by
giving written notice to JEA's Chief Procurement Officer by submitting an updated Response. JEA will not accept
modifications submitted by telephone, telegraph, email, or facsimile, or those submitted after the Response Due Date
and Time. The Respondent may not modify or withdraw its Response for a period of 90 days following the opening of
Responses.
1.32) Notice of Prohibition Against Considering Social, Political, or Ideological Interests
Pursuant to Section 287.0501, Florida Statutes, JEA may not:
(i) Request documentation of or consider a vendor's social, political, or ideological interests when determining
whether a vendor is a responsible vendor; or
(ii) Give preference to a vendor based on the vendor's social, political, or ideological interests.
1.33) Prohibition Against Contingent Fees
The Respondent warrants that it has not employed or retained any company or person, other than a bona fide employee
working for the Respondent, or an independent sales representative under contract with the Respondent, to solicit or
secure a contract with JEA, and that it has not paid or agreed to pay any person, company, corporation, or other
individual, other than a bona fide employee working solely for the Respondent, or an independent sale representative
under contract with the Respondent, any fee, commission, percentage, gift, or any other consideration, contingent upon
or resulting from the Award or the Contract. If a breach or violation of the provisions occurs, JEA shall have the right
to terminate the Contract without liability, and at its discretion, to deduct from the Contract Price, or otherwise
recover, the full amount of such fee, commission, percentage, gift or consideration.

1.34) Protest of Solicitation and Award Process
Any protests regarding this Solicitation must be filed in writing and in accordance with the JEA Procurement Code, as
amended from time to time. The JEA Procurement Code is available online at www.jea.com.
1.35) Availability Of Response After Opening
In accordance with the Florida Public Records Law, Florida Statutes, Chapter 119, copies of all Responses are
available for public inspection thirty (30) days after the opening of Responses or on the date of Award announcement,
whichever is earlier. Respondents may review opened Responses once they are available for public inspection by
contacting the designated JEA Buyer or JEA's Public Records custodian whose contact information can be found at
jea.com. JEA will post a summary of the Response results immediately after the Response opening.
1.36) Reservation of Rights of JEA
This Solicitation provides potential Respondents with information to enable the submission of written offers. This
Solicitation is not a contractual offer or commitment by JEA to purchase products or services.
JEA reserves the right to reject all Responses, and to waive informalities if JEA deems such action to be in its best
interest. JEA may reject any Responses that it deems incomplete or irregular including, but not limited to, Responses
that omit a price on any one or more items for which prices are required, Responses that omit Unit Prices if Unit Prices
are required, Responses that offer equal items when the option to do so has not been stated, and Responses that fail to
include a Bid Bond, where one is required.
JEA reserves the right to cancel, postpone, modify, reissue and amend this Solicitation at its discretion.
JEA reserves the right to cancel or change the date and time announced for opening of Responses at any time prior to
the time announced for the opening of Responses. JEA may Award the Contract in whole or in part. JEA may award
multiple or split Contracts if it is deemed to be in JEA's best interest.
1.37) Sunshine Law
Article I, Section 24, Florida Constitution, guarantees every person access to all public records and Chapter 119,
Florida Statutes, provides a broad definition of public records. JEA is subject to these laws and related statutes
("Florida's Public Records Laws"). All Responses to this Solicitation or RFI are public record and available for public
inspection unless specifically exempt by law.
If a Respondent believes that any portion of the documents, data or records submitted in response to this Solicitation
or RFI are exempt from Florida's Public Records Law, Respondent must (1) clearly segregate and mark the specific
sections of the document, data or records as "Confidential," (2) cite the specific Florida Statute or other legal authority
for the asserted exemption, and (3) provide JEA with a separate redacted copy of its Response (the "Redacted Copy").
The cover of the Redacted Copy shall contain JEA's title and number for this Solicitation or RFI and Respondent's
name, and shall be clearly labeled "Redacted Copy." Respondent should only redact those portions of records that
Respondent claims are specifically exempt from the Florida Public Records Laws. If Respondent fails to submit a
redacted copy of information it claims is confidential, JEA is authorized to produce all documents, data and other
records submitted to JEA in answer to a public records request for such information.
In the event of a request for public records to which documents that are marked as confidential are responsive, JEA
will provide the Redacted Copy to the requestor. If a requestor asserts a right to any redacted information, JEA will
notify Respondent that such an assertion has been made. It is Respondent's responsibility to respond to the requestor to
assert that the information in question is exempt from disclosure under applicable law. If JEA becomes subject to a
demand for discovery or disclosure of Respondent's redacted information under legal process. JEA shall give
Respondent prompt notice of the demand prior to releasing the information (unless otherwise prohibited by applicable
law.) Respondent shall be responsible for defending its determination that the redacted portions of its Response are not
subject to disclosure.
By submitting a Response to this Solicitation or RFI, Respondent agrees to protect, defend, and indemnify JEA from
and against all claims, demands, actions, suits, damages, losses, settlements, costs and expenses (including but not