RFP 2023-01: In-Home Services for Older or Disabled Adults

Agency:	Greater Nashville Regional Council
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	621610 - Home Health Care Services 624120 - Services for the Elderly and Persons with Disabilities
Posted Date:	Sep 18, 2025
Due Date:	Dec 31, 2025
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GNRC is seeking proposals from qualified agencies or businesses to provide in-home services for older adults, adults with disabilities, and/or their caregivers in one or more of the Tennessee counties of Cheatham, Davidson, Dickson, Houston, Humphreys, Montgomery, Robertson, Rutherford, Stewart, Sumner, Trousdale, Williamson, and Wilson. NOTE: Interested parties who have successfully submitted a response to RFP 2022-12 in 2022 need not apply again.

Issue Date: January 6, 2023
Proposal Deadline: This is a rolling RFP. Proposals may be submitted through 12/31/2025 for services to be performed on or before June 30, 2026.
Inquiries: Questions about the solicitation should be directed in writing to rfp@gnrc.org .
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List of Questions and Answers (None Received To Date)

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In‐Home Services for Older

or Disabled Adults

_____________________________________________________________________

Request for Proposals

RFP-2023-01

Greater Nashville Regional Council

44 Vantage Way, Suite 450 | Nashville, Tennessee 37228 | Phone: (615) 862-8828 | Fax: (615) 862-8840

GNRC.org

RFP Summary

About GNRC

The Greater Nashville Regional Council (GNRC) is a public agency established by the TN General Assembly to

convene local and state leaders for the purposes of planning and programming state and federal investments

into public infrastructure and a range of social services.

GNRC is designated by the Tennessee Commission on Aging and Disability (TCAD) as the Area Agency on Aging

and Disability (AAAD) for thirteen counties in Middle Tennessee. In this role, GNRC provides programs, services,

advocacy, inter‐agency coordination, and information‐sharing opportunities to improve the quality of life for

older or disabled Tennesseans. GNRC delivers a range of federal and state programs in partnership with local

agencies and private‐sector organizations. Find out more at www.GNRC.org.

About this Solicitation

GNRC is seeking proposals from agencies capable of providing in‐home services to older adults, adults with

disabilities, and/or their caregivers. The GNRC intends to award one or more contracts to qualified service

providers capable of providing the services described in this RFP.

Important Dates and Deadlines

RFP Issued: 1/6/2023

Submission Deadline: This is a rolling RFP. Proposals may be submitted through 12/31/2025 for services to be

performed on or before June 30, 2026.

Inquiries and Contact Information

All inquiries should be directed in writing to rfp@gnrc.org with a subject line that includes the RFP number.

Amendments to this Solicitation

Any doubt as to the requirements of this RFP or any apparent omission or discrepancy should be presented in

writing to rfp@gnrc.org. Oral statements or instructions will not constitute an amendment to this RFP. Any

amendments to this RFP will be posted online at www.GNRC.org/Procurement.

Non-Discrimination

GNRC does not discriminate on the basis of race, color, national origin, limited English proficiency, gender,

gender identity, sexual orientation, age, religion, creed or disability in admission to, access to, or operations of

its programs, services, or activities. This policy applies to applicants for employment and current employees as

well as sub‐recipients and subcontractors of the GNRC that receive federal funding. Complaints must be filed

within 180 days of the alleged discrimination to Grant Kehler, Non‐Discrimination Coordinator, at 44 Vantage

Way, Ste 450, Nashville, TN 37228, by phone at 615‐862‐8828, or by email to gkehler@gnrc.org. Complaints

may also be filed with the state or federal agency involved, and with the Tennessee Human Rights Commission.

GNRC’s full non‐discrimination policy and additional information about ADA or English language

accommodations are available online at www.GNRC.org/legal.

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2023-01 | PAGE i

Table of Contents

Section 1. Background ........................................................................................................................... 1

1.1 About the GNRC ................................................................................................................................................1

1.2 About the Project ..............................................................................................................................................1

Section 2. Scope of Project.................................................................................................................... 3

2.1 Provider Requirements .....................................................................................................................................3

2.2 Requested Services ...........................................................................................................................................5

Section 3. Instructions to Offerors ........................................................................................................ 8

3.1 Pre‐Proposal Inquiries .......................................................................................................................................8

3.2 Submission Requirements.................................................................................................................................8

3.3 Proposal Contents .............................................................................................................................................8

3.4 Terms and Conditions .....................................................................................................................................10

Section 4. Selection Process ............................................................................................................... 12

4.1 Proposal Reviews ............................................................................................................................................12

4.2 Final Evaluations..............................................................................................................................................12

4.3 Solicitation Outcomes .....................................................................................................................................12

4.4 Protests ...........................................................................................................................................................13

Attachment A. Application

Attachment B. Scope of Services

Attachment C. Unit Rate for Services

Attachment D. Sample Contract Terms

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2023-01 | PAGE ii

Section 1. Background

1.1 About the GNRC

The Greater Nashville Regional Council (GNRC) is a public agency established by the Tennessee Development

District Act of 1965 and further empowered by Title 64, Chapter 7, Part 1, Tennessee Code Annotated (TCA), as

amended (the Act) to convene local and state leaders for the purposes of planning and programming state and

federal investments into public infrastructure and a range of social services. GNRC is owned by and operated on

behalf of its local government membership comprised county governments in the counties of Cheatham,

Davidson, Dickson, Houston, Humphreys, Montgomery, Robertson, Rutherford, Stewart, Sumner, Trousdale,

Williamson, and Wilson, Tennessee, and all incorporated municipalities and metropolitan governments located

within these counties.

GNRC is governed by a regional body comprised of city mayors, county mayors/ executives, state legislators,

appointments representing business/industry, and appointments representing minority populations. The

Regional Council’s Executive Board convenes monthly to enact the adopted Annual Work Program and Budget

on behalf of the membership and oversee the GNRC’s programs and services carried out by its staff.

1.2 About the Project

GNRC is seeking proposals from agencies capable of providing in‐home services to older adults, adults with

disabilities, and/or their caregivers.

GNRC is designated by the Tennessee Commission on Aging and Disability (TCAD) as the Area Agency on Aging

and Disability (AAAD) for thirteen counties in Middle Tennessee. In this role, GNRC provides programs, services,

advocacy, inter‐agency coordination, and information‐sharing opportunities to improve the quality of life for

older or disabled Tennesseans. GNRC delivers a range of federal and state programs in partnership with local

agencies and private‐sector organizations. Find out more at GNRC.org.

Service Area

The planning and service area for GNRC includes Cheatham, Davidson, Dickson, Houston, Humphreys,

Montgomery, Robertson, Rutherford, Stewart, Sumner, Trousdale, Williamson, and Wilson Counties. GNRC

seeks to contract with a minimum of two service providers per county for each service type.

Funding Sources and Programs

Funding sources include State of Tennessee Options for Community Living funds, federal Older Americans Act

Title IIIB Supportive Services funds, and federal Older Americans Act Title IIIE Family Caregiver funds.

For all programs, GNRC identifies eligible individuals and determines needed services. GNRC is responsible for

identification, coordination, and authorization of all care and any adjustments to the services being provided

through these programs.

Service types are defined in Section 2.2. The following is a brief description of each program:

 Tennessee’s Options for Community Living Program is designed to enable older adults to live

independently in their homes by providing services such as homemaker services, personal care services,

or home delivered meals. With the assistance of these limited services, along with the support of family

and others, the older adult may be able to avoid or prolong admission into institutional care.

 The Older Americans Act (OAA) Title IIIB provides an array of supportive services for persons aged 60

and over. Services are designed to allow older persons to reside in the community and in their own

homes with the maximum amount of dignity for as long as possible. Title IIIB services are targeted to

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2023-01 | PAGE 1

older individuals with the greatest economic need, with particular attention to low‐income minority

individuals, those with the greatest social needs and those residing in rural areas. For the purpose of

this RFP, the Older Americans Act funding will be used to provide funding for in‐home services such as

homemaker, chore, personal care, minor home modifications, personal emergency response systems,

and adult day care.

 The National Family Caregiver Support Program (NFCSP) Title IIIE provides resources and assistance for

family caregivers caring for older adults and for grandparent relative caregivers. Information, assistance,

and counseling can be provided to any caregiver, but provision of respite and supplemental services is

limited to caregiver support for older individuals who are unable to perform at least two activities of

daily living, or who require substantial supervision due to a cognitive or other mental impairment.

GREATER NASHVILLE REGIONAL COUNCIL | RFP 2023-01 | PAGE 2

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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RFP 2023-01: In-Home Services for Older or Disabled Adults

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