RFP - HVAC Service and Preventive Maintenance - TC

City of Hot Springs, Arkansas
NOTICE OF INTENT TO AWARD
Request for Proposal
HVAC Service and Preventive Maintenance - TC
(RFP):
RFP opening date: Monday, July 6, 2026
Date of this notice: Thursday, July 16, 2026
Responsible Bidder Comfort Systems USA (Arkansas), Inc.
(Vendor):
Items:
NOTICE: This is a notice of intent only. It is not binding on the part of the City or the vendor. This
notice is made only for the purpose of information and setting a timeline for any protests.
Bid award is made only after proper approval as outlined in the purchasing manual.
Protests of procurement decisions shall be filed by the protestant within five (5) business
days of the award decision which is defined as the date of this notice. Below is the
requirements as outlined in the City's purchasing manual.
1. Protest Filing. Any protest must be filed with the purchasing agent at the address specified in the bid specifications
or quotation request for the receipt of bids or quotes. The protest must be in writing and describe in full detail the basis
for the protest and the particular bid or quote in controversy. In order to meet the time frames enumerated hereinafter, a
protest may be received in person, by U.S. mail, facsimile or electronic means; provided, however, that facsimile or
electronic filing shall be followed with documents bearing original signatures as soon as practical thereafter.
Protest filing deadline: Thursday, July 23, 2026 5:00 PM