1412098047 (RFP) Home Weatherization Upgrades 2026

Agency:	JEA
State:	Florida
Type of Government:	State & Local
Posted Date:	Jan 27, 2026
Due Date:	Feb 17, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

The purpose of this solicitation Home Weatherization Upgrades 2026 (this "Solicitation") is to evaluate and select a vendor to provide Home Weatherization Upgrades as described in this Solicitation (the "Work") and to determine the best method for JEA to procure the Work with regards to pricing, quality, design, and workmanship.

USE THIS LINK TO ACCESS THE SOLICITATION ON ZYCUS:

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/1016511/

Response Due Date: February 3, 2026

Response Due Date: February 17, 2026

1412098047 RFP Solicitation

Attachment Preview

Request for Proposal (RFP) to Acquire

Home Weatherization Upgrades 2026

for

Jacksonville, FL

Solicitation Number

# 1412098047

Responses are due on February 3, 2026 at 12:00pm, Eastern Time.

JEA will publicly open all Responses received from qualified Respondents on February 3, 2026 at 2:00 PM Eastern

time via WebEx.

All Responses received shall be publicly announced and recorded via WebEx at the date and time indicated on the

cover page of this Solicitation.

The details for the WebEx will be on jea.com at the following website:

https://www.jea.com/Events/Public_Meetings/Bid_Opening approximately 48 hours before the Response opening.

At the opening of Responses, a JEA representative will publicly open each Response that was received prior to the

Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to waive

irregularities or informalities in the Responses to the extent allowable under applicable laws.

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation.

Optional Pre-Response Meeting via WebEx or Teleconference on January 26, 2026 at 1:00pm, Eastern time

Microsoft Teams

Join the meeting now

Meeting ID: 283 685 258 121 98

Passcode: Z5Am3pt9

Dial in by phone

+1 469-208-1810,,689363828# United States, Carrollton

Phone conference ID: 689 363 828#

Join on a video conferencing device

Tenant key: jea@m.webex.com

Video ID: 116 167 205 0

Those planning to attend the Teams meeting should send contact information to Brooke Garland: garljb@jea.com, 48

hours prior to the Pre-Response Meeting to have contact information documented.

For more information please contact the JEA Buyer at: Brooke Garland: garljb@jea.com

1.2) Scope of Work

The purpose of this solicitation Home Weatherization Upgrades 2026 (this "Solicitation") is to evaluate and select a

vendor to provide Home Weatherization Upgrades as described in this Solicitation (the "Work") and to determine the

best method for JEA to procure the Work with regards to pricing, quality, design, and workmanship.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this

Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of

this Solicitation.

1.3) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 522,469 electric, 396,566 water and 316,441 sewer and

26,902 reuse water customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the

United States.

1.4) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Due Date & Time).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.5) Zycus Instructions

I. How to Log Into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

1.6) Questions

All Questions must be submitted in writing to the JEA Buyer: Brooke Garland: garljb@jea.com: at least five business

days prior to the opening date. Questions received within five business days prior to the opening date may not be

answered.

1.7) Pre-Response Meeting

There may be an optional Pre-Response meeting associated with this Solicitation at the date and time listed on the

cover page of this Solicitation. All interested Respondents are invited to attend the Pre-Response meeting. Those

planning to attend the Microsoft Teams teleconference may email their name and contact information to the JEA

Buyer listed herein at least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only

1.8) Opening of Responses

All Responses received shall be publicly announced and recorded via Microsoft Teams at the date and time indicated

on the cover page of this Solicitation.

The details for the Microsoft Teams will be on jea.com at the following website: https://www.jea.com approximately

48 hours before the Response opening.

At the opening of Responses, a JEA representative will publicly open each Response that was received prior to the

Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to waive

irregularities or informalities in the Responses to the extent allowable under applicable laws.

1.9) Alternate Provisions and Conditions (RFP&ITN)

Terms and conditions found in Responses that are contrary to requirements found in this Solicitation, including, but

not limited to, the Contract terms and conditions contained in Section 2 of this Solicitation and any requirements found

in the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be rejected and are of no

force and effect. However, JEA reserves the right to negotiate different terms and conditions and requirements if JEA

determines that such terms and conditions and requirements are in the best interest of JEA.

1.10) Minimum Qualifications

Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated

by JEA. Respondent must complete the questions regarding Minimum Qualifications in the Questionnaire section of

Zycus. Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit

JEA as a reference. JEA reserves the right to ask for additional back up documentation or additional reference

projects to confirm the Respondent meets the requirements stated above.

JEA will reject Responses from Respondents not meeting all of the following Minimum Qualifications:

• Respondents must show evidence of two (2) similar contracts with each contract having a value of no

less than $250,000 within three (3) years of the Bid Due Date.

Any Respondent whose contract with JEA was terminated for default within the last two years shall have its

Response rejected.

1.11) Number of Contracts to be Awarded

JEA intends to Award one (1) Contract for the Work, subject to JEA’s discretion. JEA reserves the right to Award

more than one Contract based on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA

determines that it is in its best interest.

1.12) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the

COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.13) Optional Use of Small and Emerging Business Program

It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the use of

JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under this

Solicitation.

For more information regarding the JSEB program, please contact Bill Hickey, JEA, Manager of Supplier Diversity

Programs and Procurement Services, hickwj@jea.com or jsebprogram@jea.com.

1.14) Basis of Award - Highest Evaluated

JEA will use the Selection Criteria listed below to evaluate the Responses. JEA may make its Award decision based

solely upon the information submitted in the Responses. JEA may also choose to have one or more Respondent make

presentations to representatives of JEA. It is always in the best interest of the Respondent to provide informative,

concise, well-organized technical and business information relative to the Work, in both the initial submittal of its

Response and in any subsequent submittals.

Please note, JEA may reject Responses that request material changes or take exceptions to JEA commercial terms and

conditions.

Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the

Responses using the evaluation matrix attached to this Solicitation. Using these scores, each evaluator will rank the

Responses using "1" for the Response receiving the highest number of points from the matrix. Responses with an

equal number of points will receive the same numerical ranking. JEA will total the numerical rankings for each

Response and consider the Response with the lowest total to be the most highly qualified Response. Any tie will be

broken using the total of the matrix scores of all evaluators. If a tie persists, the tie will be broken in accordance with

the JEA Procurement Operational Procedures.

1.15) Evaluation Methodology

Responses will be scored and ranked by a committee of 3 to 5 evaluators consisting of JEA’s staff. Each evaluator will

individually score the Responses using the evaluation matrix attached to this Solicitation.

JEA will use the "Selection Criteria" listed below to evaluate the Responses. JEA may make its Award decision based

solely upon the information submitted in the Responses. JEA may also choose to have one or more Respondent make

presentations to representatives of JEA. It is always in the best interest of the Respondent to provide informative,

concise, well-organized technical and business information relative to the Work, in both the initial submittal of its

Response and in any subsequent submittals.

Please note, JEA may reject Responses that request material changes or take exceptions to JEA commercial terms and

conditions. Material changes to the commercial terms and conditions can only be made by JEA prior to public opening

of the Responses.

1.16) Selection Criteria

The following criteria will be used by JEA to evaluate and rank Responses from Respondents who meet the Minimum

Qualifications specified in this Solicitation.

1.17) Quotation of Rates

Maximum score: 40 Points

Respondent shall provide a firm price quote for all Work in this Solicitation by completing the Response Workbook

included in Appendix B. The prices quoted must include all profit, taxes, benefits, travel, percent mark-up, and all

other overhead items.

The prices quoted by Respondent on the Response Form must be firm-fixed prices, not estimates.

1.18) PAST PERFORMANCE/COMPANY EXPERIENCE

Maximum score: 20 Points

The respondent must provide two (2) contract references of similar scope to Appendix A Technical Specifications in

which business was performed within the previous three (3) years as of the response due date. The two (2) references

provided in section 1.10 Minimum Qualifications will be scored for points. Note references that include work with

Utilities will be scored higher.

1.19) ABILITY TO MEET BUSINESS REQUIREMENTS

Maximum score: 40 Points

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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1412098047 (RFP) Home Weatherization Upgrades 2026

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