RFP: High Capacity Diverters

Agency:	Birmingham Airport Authority
State:	Alabama
Type of Government:	State & Local
Posted Date:	Nov 12, 2025
Due Date:	Dec 5, 2025
Original Source:	Please Login to View Page
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Request for Proposal (RFP)

Supply and Installation of (3) High-Capacity Diverters

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Birmingham Airport Authority

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Closing Date December 5, 2026 – 2 PM CT

I. Introduction

A. Project Description

The Birmingham Airport Authority (the “Authority”) is requesting proposals for the

supply and installation of three (3) new High-Speed Diverters for the airport’s existing

Baggage Handling System (BHS). The purpose of this Request for Proposals (RFP) is to

provide qualified vendors (“Proponents”) with an overview of the project scope,

technical requirements, and submission guidelines necessary to deliver a complete and

fully integrated solution.

This RFP outlines the Authority’s expectations for the removal of existing Vanderlande

High-Capacity Diverters, procurement and installation of new high-speed diverters,

and all associated system modifications, electrical work, and integration activities

required to ensure full operational compatibility with the existing BHS and control

systems.

Proponents are invited to submit a comprehensive proposal package (“Proposal”) in

accordance with the procedures, specifications, and requirements detailed in this RFP.

The Authority intends to select the proposal that offers the best overall value based on

cost, technical merit, implementation capability, and demonstrated experience with

airport baggage handling systems.

B. Proposed Scope of Work

The Birmingham Airport Authority (BAA) is seeking proposals for the acquisition and

installation of three (3) High speed Diverters (HCDs) within the existing Baggage

Handling System (BHS). The current BHS is comprised of eleven (11) Vanderlande High-

Capacity Diverters. These existing units, designed for mid-level sortation throughput,

operate at approximately 30–40 bags per minute (bpm) and are no longer capable of

meeting the increasing operational demand, which now requires consistent sortation

rates in the 60 bpm range.

The operational performance and cycling rate of a diverter is determined by its

mechanical design, the belt speed of the sort line, and the available tracking window.

The existing Vanderlande High-Capacity Diverters utilize a single, long-faced paddle,

resulting in extended stroke times and reduced sorting efficiency.

In contrast, the proposed High-Speed Diverter (HSD) design features dual shorter

paddles that allow for significantly faster cycle times, typically operating in the 60–80

bpm range (belt-speed dependent). Upgrading to these High Speed Diverters units will

enhance throughput, improve system responsiveness, and reduce mechanical stress on

the sortation line.

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Installation Requirements

The scope of installation shall include all labor, materials, coordination, and system

integration necessary to ensure complete and functional operation of the new diverters.

Specific tasks include, but are not limited to:

• Removal of each existing Vanderlande High-Capacity Diverter being replaced.

• Procurement and installation of all required equipment, materials, and hardware

necessary for integration with the existing BHS infrastructure.

• All labor, travel, and associated mobilization costs.

• Electrical and controls work, including required CCR (Control Cabinet Replacement)

connections and communication interfacing with the existing Brock control system.

• Freight, handling, and delivery of all new equipment to the job site.

The new High Speed Diverter (HSD) shall be configured to integrate seamlessly with the

airport’s existing BHS layout and control architecture. The BHS currently operates on an

Allen-Bradley PLC platform, with Brock Solutions serving as the control’s integration

support provider.

Each existing diverter location includes a motor control disconnect panel situated

approximately two (2) feet from the diverter, with a cable run of 8–10 feet. Downstream

of each diverter is a merge belt (takeaway conveyor) followed by a Portec curve belt, all

of which must maintain compatibility with the new equipment.

Contractors must ensure all new installations meet or exceed current operational,

mechanical, and electrical standards while minimizing system downtime during

installation.

• Security and Access Requirements

All contractor personnel requiring access to secured areas of the airport must obtain a

Security Identification Display Area (SIDA) badge. This process includes a Security Threat

Assessment (STA) and a Criminal History Records Check (CHRC). The cost for each badge

is $60 per person, payable by the contractor. Compliance with all airport security

procedures is mandatory.

C. Term of Agreement

The term of the agreement resulting from this solicitation will be for 3 month.

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General Conditions

i. Terms and Conditions: Contractor agrees to abide by all the terms and conditions

contained in this RFP. Any exceptions to the requirements of this RFP, or the BAA’s

terms and conditions of this RFP, shall be noted in writing, with detailed explanation,

and included with the RFP submittal. The Contractor acknowledges that taking

exceptions to this RFP may subject the response submittal to be rejected.

ii. Discussions and Questions: All questions must be submitted in writing and directed

to the Birmingham Airport Authority (BAA) Department of Facilities at

mnelson@flybirmingham.com in order to be considered. The Contractor shall not

attempt to discuss any aspects of the request with any other party except for the email

address described in this RFP. No verbal agreements will be considered during the

proposal process. BAA reserves the right to reject the proposal of any Contractor

violating this provision.

iii. Completeness: All requested information and required forms must be completed,

signed, and submitted with this document to constitute a proper proposal. The entire

package must be complete with all required forms, signature, and information. Failure

to complete or comply with any part of the specifications or requirements in this RFP

may constitute a basis of rejection. It is within the right of the BAA to reject any RFP

submittal in this solicitation document.

iv. Errors: Contractors or their authorized representative are expected to fully inform

themselves as to the conditions, requirements, and specifications before submitting

proposals. Contractors are cautioned not to obliterate, erase, or strike‐over any

printed material as set forth in this RFP. In quoting prices, wherever Contractor has

made an error and has corrected, all such corrections should be initialed by the person

signing this RFP. If errors occur in the extension of prices in the RFP, the unit prices

shall govern. Failure to comply with this provision may result in rejection of

Contractor’s submittal. All documents submitted must be legible.

v. Changes/Modifications: No changes or modifications shall be made to any BAA forms

without the approval of the BAA. If changes or modifications are made without the

approval of BAA, the proposal submitted by Contractor may be rejected.

vi. Compliance with Laws: The Contractor shall obtain and maintain all licenses,

permits, liability insurance, and workman’s compensation insurance, and maintain

compliance with any other federal, state, or local requirements during the term of the

contract with BAA and in submitting a proposal.

vii. Specifications: Whenever mention is made of any article, material, or workmanship

to be in accordance with any laws, ordinances, codes, regulations, etc., these

requirements shall be construed to be the minimum requirements of these

specifications.

viii. Quality: All materials used for the manufacture or construction of any supplies,

materials, equipment, or service shall be new unless otherwise specified. All materials

shall be of the best quality, and to the highest grade of workmanship that meet the

specifications in this document. Materials or service must comply with all applicable

Federal, State, or OSHA requirements.

ix. Acceptance of Material: The materials delivered shall remain the property of the

Contractor pending physical inspection and acceptance to the satisfaction of the

BAA. In the event the material supplied to BAA is found to be defective or does not

conform to specifications, the BAA reserves the right to cancel the order upon written

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notice to the Contractor and return the product(s) to the Contractor at the

Contractor’s expense, and to invoke the provisions of the section titled “Default”.

x. Default: Any contract made between BAA and the Contractor can be cancelled by the

BAA in whole or in part via written notice, upon the Contractor’s non‐performance or

violation of contract terms. The Contractor will be given 15 days to rectify the non-

performance or violation. An award may be made to the lowest quoting Contractor

for material or services specified, and purchases may be made on the open

market. The defaulting Contractor shall be liable for costs to the BAA in excess of the

defaulted contract prices. The Contractor shall continue the performance of the

contract to the extent any part is not terminated under the provisions of this clause.

xi. Termination of Agreement: In addition to any other rights and remedies allowed by

law, BAA may terminate this Agreement at any time for any reason, or no reason, with

or without cause, without penalty or expense to BAA of any kind whatsoever, by giving

(15) days written notice to Contractor of such termination and specifying the effective

date of the termination. Termination of this agreement as provided in section Xi shall

release BAA from any further fees to be paid to contractor after the date of

termination, other than any unpaid fees earned for Services which were satisfactorily

performed prior to the effective date of the termination.

xii. Guarantee: The Contractor shall unconditionally guarantee services for the

Contractor’s specified guaranteed period, unless otherwise stated. Within the

guarantee period, if any defects occur which are due to faulty material and/or services,

Contractor shall repair, replace, and/or adjust such faulty material and/or services to

the complete satisfaction of the BAA. These repairs, replacements, or adjustments

shall be made only at a time lest detrimental to the operation of the BAA.

xiii. Add/Delete Items: During the term of the contract, items and/or services may be

added and/or deleted to the contract upon agreement between the successful

Contractor and BAA.

xiv. Reimbursement: The BAA will not reimburse the Contractor for any costs associated

with the preparation and submittal of any RFP response, or for any travel and/or per

diem costs that are incurred.

xv. Submitted Material: All requests, responses, inquiries, or correspondence relating

to, or in‐ reference to this document submitted by Contractors shall become the

property of the BAA when received. Once an award is made, all excess copies at the

Contractor’s request may be destroyed.

xvi. Outside Estimates: The BAA reserves the right to obtain an outside estimate, or to

have the product or service provided outside of this contract when it is in the best

interest of the BAA.

xvii. Disclaimer: This is a Request for Proposal. This is not an offer or contract. The

submission of a proposal in response to this process does not impose any legal

obligations upon BAA, nor does it create any contractual or quasi-contractual

relationship between BAA and any Contractor. BAA reserves the right to reject or

disregard any or all proposals, to negotiate with any or all Contractors, and/or to enter

a contract or contracts with any Contractor or Contractors for any or all of the services

described herein. BAA is not obligated to respond to any statement or proposal. This

RFP is subject to errors, omissions, modifications, withdrawal, or cancellation without

notice.

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP: High Capacity Diverters

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