RFP: Henderson County Sports Complex Restroom Buildings Project

Henderson County Capital Projects
100 N. King St. Project Management Suite
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Memorandum To: Interested Qualified Bidders
From: Bryan Rhodes
HC Capital Projects Director
Brian Cotton
HC Capital Projects Superintendent
Ronnie Kilby
HC Capital Projects Project Coordinator
Subject: Request for Proposals:
Henderson County Sports Complex Restroom Buildings
Date: 4/1/2026
Mandatory Pre-Bid Meeting: April 8th, 2026 @ 10:00 am
Berkeley Mills Sports Park
47 Balfour Rd.
Propos als are due: AHpernidl e2r3srodn, 2vi0ll2e6, N @C 238:0709p2m
Henderson County Government Offices
Attention: Brian Cotton
100 North King Street Project Management Suite
L o c a t i o n o f W o r k : Hendersonville, NC 28792
Berkeley Mills Sports Park
69 Balfour Rd.
Last Da y For Q uestio ns: AHpernidl e1r5stohn, 2vi0ll2e6, N @C 328:0709p2m . Questions must be sent via
Email to Brian Cotton at bcotton@hendersoncountync.gov
Sealed hard copy bids will be received fr3o:m0 0bpidmd e. r s b y H e n d e r s o n County at the Henderson County
G overnment Offices, 100 North King Street, Project Management Suite, Hendersonville, North
rd
CIta irso tlihnea s2o8l7e9 r2e supnotinl sAipbriilli t2y3 of, t2h0e2 v6e @nd or that its bid reaches Henderson County by the
designated date and time indicated above.
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Henderson County Capital Projects
100 N. King St. Project Management Suite
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Scope of Work:
Complete turnkey construction of the 3 Restroom buildings in attached plans and specs.
* Contractor is responsible for all required permits and inspections.
* Building 1. Ticket Office/ Restrooms
Contractor is to provide and install all materials required for complete construction of
building per plans and specs. To include, but not limited to Foundation, Slab, CMU and
Metal stud framing and finishes, Electrical equipment, HVAC equipment, Interior
partitions (framed and pre fab).
* Building 2. Picnic Shelter / Restrooms
* Contractor is to provide and install all materials required for complete construction of
building per plans and specs. To include but not limited to Foundation, Slab, CMU and
Metal stud framing and finishes, Electrical equipment, HVAC equipment, Interior
partitions (framed and prefab).
* Building 3. Existing storage/ Restrooms
* Contractor will provide slab for the existing storage building but is NOT responsible for
moving existing building.
* Contractor is to provide and install all materials required for complete construction of
restrooms at end of slab as shown per plans and specs. To include but not limited to
Foundation, Slab, Metal stud framing and finishes, Electrical equipment, HVAC
equipment, Interior partitions (framed and pre fab).
* Sewer, Water and Electrical will be stubbed at each building site. Awarded contractor
will be required to make all connections.
* Awarded contractor will need to coordinate with the site contractor for access to
building site.
* Awarded Contractor Must Provide a 1-year warranty on all workmanship, materials and
equipment from the completion date.
Substantial completion date of this project is October 1, 2026.
* Buildings #1 Ticket Office/ Restrooms and Building #2 Picnic Shelter/ Restrooms must
be complete by this date.
* Liquidated damages of $1,000 per day will be applied, per day past the date of
substantial completion. Liquidated damages will be determined upon contractor
performance and shall not be applied to any delays due to procurement of needed units
or materials for this project.
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Henderson County Capital Projects
100 N. King St. Project Management Suite
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Job Specifics:
Henderson County Sports Complex Restroom Buildings Project is to be bid by a North Carolina
General Contractor. License must be included in bid package
All material substitutions need to be submitted by contractor and approved by owner.
Site Conditions:
1. The Contractor will be responsible for permitting and scheduling of inspections.
2. The Contractor will be responsible for providing own power for project.
3. The Contractor will be responsible for providing a dumpster.
4. The Contractor will be responsible for providing their own storage containers for material, as needed
5. Smoking is not permitted on the job site.
6. Any damage to walkways, pads, patios and foliage will be the responsibility of the Contractor to repair
or replace at their expense.
7. All workers are required to wear proper work attire.
8. Weapons are prohibited on County property.
The following information must be included in the proposal:
1. All applicable licensure with North Carolina.
2. General Workday Schedule for "all anticipated workday start and completions" or stoppage.
3. Warranty on all above work
4. Proposals to be in the form of a proposed contract signed by the bidder and ready for the
County's approval, Henderson County Public Schools approval and having signature lines for
signatures by both agencies.
5. Include a copy of COI and W-9 form.
6. Proposals should include a lump sum price for the base bid wPoarykm weintht Pseepraforarmte apnrcicei nBgo fnodr s
each alternate listed.
7. All bids of $300,000 or more, are requBiriedd B toon pdrovide 100% for
the base bid and included alternates.
8. All Bids of $500,000 or more, include in an amount equal but not less than five
percent (5%) of the gross amount of the base bid and included alternates.
9. Include all applicable taxes in your proposal. Henderson County is not tax exempt.
Project will be awarded based on total Base Bid
T BOaTsAeL B BiAdS aEs BsIpDe c i f i e d $in__ E__n_g__i_n_e__e_r_e__d__ d__r_a_w ings
.
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Henderson County Capital Projects
100 N. King St. Project Management Suite
Hendersonville, North Carolina 28792
___________________________________________________________________________________
ACCEPTANCE OF WORK
1. All work must be permitted by Henderson County and receive County inspections. Owner is
to receive written copies of all.
2. Owner is to receive all warranties, maintenance manuals, product data and closeout
documents.
See "Doing Business with Henderson County" for general information and Henderson County
Insurance and Bond Requirements along with Minority Business Participation Guidelines at
httTpse:r/m/wsw &w C.hoennddietriosonnsc:ountync.gov/county/page/doing-business-henderson-county
Any proposal submitted to Henderson County shall be deemed to include all the Terms and Conditions
s h o wn in the document foun d online at
https://www.hendersoncountync.gov/sites/default/files/fileattachments/henderson_county/page/42611/terms_co
nditions.15.23_0.pdf
These Terms and Conditions, which refer to a "purchase order", shall be deemed to be included in any
contract entered into as a result of this Request for Proposals ("RFP").
Any attempt by a proposed contracting party (the "Bidder") under the RFP to exclude any of these Terms
and Conditions shall cause any Proposal made in response to this RFP to be deemed to be non-responsive
(unless Henderson County has notified the Bidder that the funding source for the goods or work sought
under this RFP is not federal funds, in which case those provisions under number 15 of the Terms and
Conditions (and all subparts thereunder) may be excluded from a Proposal.
Brian Cotton @
bHceontdteorns@onh Ceonudnetrys roensceorvuenst ythnec .rgigohvt to reject any and / or all bids. Qualified contractors
interested in bidding on this project may contact
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