RFP: Henderson County Parks and Rec Athletics and Activity Center ADA Upgrades

Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Memorandum To: Interested Qualified Bidders
From: Ronnie Kilby
Capital Projects Coordinator
Bryan Rhodes
Capital Projects Director
Subject: Request for Proposals:
Henderson County Parks and Rec Athletics & Activities Center ADA Upgrades
Date: May 6, 2026
Mandatory Pre-Bid Meeting: May 13, 2026 @ 11:00 am
Henderson County Athletics & Activity Center
700 N. Grove Street
Hendersonville, NC 28792
Proposals are due: May 20, 2026, by 3:00 pm
Henderson County Project Management
Attention: Bryan Rhodes
100 North King Street, Project Management
Hendersonville, NC 28792
Location of Work: Henderson County Athletics & Activities Center (AAC)
700 N. Grove Street
Hendersonville, NC 28792
Last Day for Questions: May 15, 2026, at 3:00pm. Questions must be in written form by
email or USPS letter on or before, but NLT date indicated.
Submit all questions to the HC Capital Project Coordinator
rkilby@hendersoncountync.gov
Sealed hard copy bids will be received from bidders by Henderson County at the Henderson County
Government Offices, 100 North King Street, Project Management, Hendersonville, North Carolina 28792
until May 20, 2026 @ 3:00 pm.
**Note** - It is the sole responsibility of the vendor that their bid reaches Henderson County, by the
designated date and time, indicated above.
Page 1 of 4

Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
GENERAL:
Henderson County requests proposals to provide a turnkey project inclusive of all labor, materials, traffic
control, supervision, disposal fees, permits, inspections to provide renovations to the restroom facilities and
two (2) entry ways to meet current ADA standards. This project will consist of renovation of the entryways
into both the men's and women's restrooms inside the facility. Appropriate renovations of the restrooms to
include, but not limited to are, at least one ADA compliant stall in each, modification of the shower areas to
meet ADA compliance, and modification to the exterior entry ways in two areas to ensure they meet ADA
compliance. Contractor is to meet or exceed all requirements and specifications outlined in the RFP and Pre-
Bid.
Contractor is required to provide a scheduled timeline for the entire duration of the project.
o
Night, evening, or weekend work may be required and will be coordinated through the Henderson
o
County Project Management Office
Contractor is required to furnish all necessary supervision, labor, tools, equipment, and materials to
o
complete the work outlined in the RFP and Pre-bid meeting.
Contractor will be required to provide a detailed written warranty for all work upon completion of
o
project.
SCOPE OF WORK:
Men's Restroom - Entry Way:
o
Ramped transition down from gym floor; must meet ADA code and match existing finish.
o
Demo of CMU divider walls as needed to achieve ADA-compliant landing.
o
All new walls need to be painted to match existing; drywall is acceptable.
o
Men's Restroom - Bathroom:
o
One stall must meet ADA standards.
o
Install new phenolic panels in ADA-compliant configuration.
o
Installation of one phenolic urinal divider panel.
o
Men's Restroom - Shower Area:
o
Create one ADA-accessible shower stall using phenolic panels, panel color and finish should match
o
existing.
Water to be spliced and routed from existing showers.
o
Utilize existing floor drain.
o
Women's Restroom - Entry Way:
o
Ramp down from gym floor; must meet ADA code and match existing finish.
o
Women's Restroom - Bathroom:
o
Install new phenolic panels.
o
Addition of one ADA accessible toilet in the adjacent locker room area; inclusive of all plumbing
o
and sewer tie-ins, and installation of new phenolic panels in appropriate configuration to meet ADA
compliance
Women's Restroom - Shower Area:
o
Modify shower entry to be ADA compliant; finish floor to match existing.
o
Entry Areas:
o
Back Entry #1: Install concrete ramping into gym area from outside, demo any of the existing entry
o
that is necessary; must meet ADA requirements.
Page 2 of 4

Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Back Entry #2 (Alternate): Re-work concrete including demo; possible addition of stairs; ramping to
o
parking lot must meet ADA requirements.
General Requirements:
o
All painting must match existing.
o
All flooring inside bathrooms or shower areas must match existing.
o
All necessary demolition and disposal of demolished materials is required
o
ADA compliance is the primary objective; all renovations and repairs must support this.
o
Contractor will be required to provide a 1-year warranty on workmanship from the substantial
o
completion date.
SITE CONDITIONS:
1. The Contractor will be responsible for permitting and scheduling of inspections.
2. The Contractor will be solely responsible for ensuring all work done meets the most current ADA
code
3. The Contractor will be responsible for providing own power for project.
4. The Contractor will be responsible for providing a dumpster.
5. The Contractor will be responsible for providing their own storage containers for material, as needed
6. Smoking is not permitted on the job site.
7. Contractor will need to barricade the work area with safety cones and caution tape to prevent
pedestrians from entering the work area.
8. Any damage to walkways, pads, patios and foliage will be the responsibility of the Contractor to repair
or replace at their expense.
9. All workers are required to wear proper work attire.
10. Weapons are prohibited on County property.
The following information must be included in the proposal:
1. All applicable licensure with North Carolina.
2. General Workday Schedule for "all anticipated workday start and completions" or stoppage.
3. Warranty on all above work
4. Proposals to be in the form of a proposed contract, signed by the bidder, and ready for the
County's approval.
5. Include a copy of COI and W-9 form.
6. Proposals should include a lump sum price for the base bid work with separate pricing for each
alternate listed.
7. Contractor is required to price all alternates as well as base bid price.
8. Include all applicable taxes in proposal. Henderson County is not tax exempt.
9. Payment and Performance bond for 100% of the base bid are required for proposals over
$300,000.00.
10. Include the appropriate MWBE affidavits with the proposals over $300,000.00.
Page 3 of 4

Henderson County Capital Projects
100 North King Street, Project Management
Hendersonville, North Carolina 28792
___________________________________________________________________________________
Project will be awarded based on base bid.
Base Bid: $________________________
Alternate 1: Back Entry #2, Re-work concrete including demo. Possible addition of stairs.
Ramping into parking lot that must meet ADA Requirements.
$ ______________________________
ACCEPTANCE OF WORK
1. All work must be permitted by Henderson County and receive County inspections. Owner is to
receive written copies of all.
2. Owner is to receive all warranties, maintenance manuals, product data, and closeout documents.
See "Doing Business with Henderson County" for general information and Henderson County Insurance
and Bond Requirements along with Minority Business Participation Guidelines at
https://www.hendersoncountync.gov/county/page/doing-business-henderson-county
Terms & Conditions:
Any proposal submitted to Henderson County shall be deemed to include all the Terms and Conditions
shown in the document found online at
https://www.hendersoncountync.gov/sites/default/files/fileattachments/henderson_county/page/42611/terms
_and_conditions_02.23.2022.pdf
These Terms and Conditions, which refer to a "purchase order", shall be deemed to be included in any
contract entered into as a result of this Request for Proposals ("RFP").
Any attempt by a proposed contracting party (the "Bidder") under the RFP to exclude any of these Terms
and Conditions shall cause any Proposal made in response to this RFP to be deemed to be non-responsive
(unless Henderson County has notified the Bidder that the funding source for the goods or work sought
under this RFP is not federal funds, in which case those provisions under number 15 of the Terms and
Conditions (and all subparts thereunder) may be excluded from a Proposal.
Henderson County reserves the right to reject any and / or all bids. Qualified contractors interested in
bidding on this project may contact Ronnie Kilby @ rkilby@hendersoncountync.gov .
Page 4 of 4