RFP | Healthcare Recruitment and Workforce Development Services

Agency:	The Confederated Tribes of the Colville Reservation
State:	Washington
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 541612 - Human Resources Consulting Services 541618 - Other Management Consulting Services 611430 - Professional and Management Development Training
Posted Date:	Jul 11, 2026
Due Date:	Jul 30, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

RFP | Healthcare Recruitment and Workforce Development Services | Closing Date July 30, 2026 PDF

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Confederated Tribes of the

Colville Reservation

P.O. Box 150, Nespelem, WA 99155 (509) 634-2277

Request for Proposals:

Confederated Tribes of the Colville Reservation

Project Title: Healthcare Recruitment and Workforce Development Services

General Information

Posted Date:

Deadline for Questions:

Final Answers Posted:

Closing Date:

Opening Date:

June 25, 2026

July 16, 2026

July 23, 2026

July 30, 2026

June 25, 2026

1.0 Introduction

The Confederated Tribes of the Colville Reservation is a Sovereign Nation. Presidential Executive

Order established the Colville Indian Reservation in 1872, with a land base of 1.4 million aces,

located in North Central Washington State and additional off-reservation trust lands. The

Administrative Headquarters are located at the Colville Indian Agency Campus, approximately 2

miles south of Nespelem, WA with offices located throughout our reservation.

1.02 Proposal Deadline/Address/Contents

The Colville Tribal Health Care Authority (CTHCA) seeks proposals from qualified firms or

independent consultants to provide dedicated healthcare recruitment and workforce development

services for a two-year contract period.

The selected contract will serve as CTHCA’s primary recruitment partner and will be responsible for

recruiting healthcare professionals, developing workforce pipelines, improving recruitment

processes, and training designated CTHCA staff to assume recruitment responsibilities in the future.

The intent of this contract is not only to fill vacancies but to establish a sustainable healthcare

recruitment program that remains operational after completion of the contract.

1.03 About the Colville Tribal Health Care Authority

CTHCA provides healthcare services throughout the Colville Reservation and surrounding

communities through:

• Primary Care Clinics

• Dental Services

• Behavioral Health Services

• Substance Use Disorder Treatment Programs

• Emergency Medical Services

• Community Health Representative Program

• Public Health Nursing

• Pharmacy Services

• Long-term Care Services

CTHCA serves a geographically large rural and frontier service area and operates multiple

healthcare facilities throughout the reservation.

2.0 Contract Term

The contract term shall be twenty-four (24) months from the date of execution.

Continuation beyond each fiscal year is contingent upon funding availability and approval

through the CTHCA budget process.

3.0 Scope of Work

3.01 Recruitment Services

Contractor shall provide active recruitment services for positions including but not limited to:

Medical Providers

• Physicians

• Nurse Practitioners

• Physician Assistants

• Medical Directors

Dental Providers

• Dentists

• Dental Hygienists

• Dental Assistants

• Dental Health Aide Therapists

Behavioral Health

• Mental Health Therapists

• SUD Professionals

• Peer Counselors

• Psychologist

Nursing

• Registered Nurses

• Licensed Practical Nurses

• Public Health Nurses

Pharmacy

• Pharmacists

• Pharmacy Technicians

Lab

• Medical Lab Technicians

Emergency Medical Services

• EMTs

• Advanced EMTs

• Paramedics

Administrative and Leadership

• Directors

• Department Managers

• Executive Leadership Positions

3.02 Recruitment activities

The Contractor shall:

• Maintain active recruitment pipelines

• Source candidates nationally

• Conduct candidate outreach

• Screen applicants

• Participate in recruitment strategy meetings

3.03 Staff Training Requirements

A key deliverable of this contract shall be workforce knowledge transfer.

The Contractor shall train CTHCA Human Resources team to independently perform healthcare

recruitment functions.

Training shall include:

• Healthcare recruitment fundamentals

• Candidate sourcing techniques

• Interview coordination

• Recruitment marketing

• Workforce pipeline development

• Recruitment software utilization

• Provider recruitment strategies

• Rural healthcare recruitment methods

• Tribal healthcare recruitment strategies

The Contractor shall provide:

• Written training materials

• Recruitment manuals

• Monthly mentorship sessions

• Hands-on recruitment training

At the conclusion of the contract, the designated employee shall be capable of independently

managing recruitment activities.

3.04 On-site presence

Contractor shall provide:

• Weekly virtual meetings

• Monthly recruitment reports

• Quarterly on-site visits

4.0 Deliverables

The Contractor shall provide monthly reports including:

• Vacancy reports

• Recruitment activity reports

• Candidate pipeline reports

• Time-to-fill reports

• Recruitment marketing activities

• Workforce development activities

• Training progress reports

Contractor shall also provide quarterly executive summaries to CTHCA leadership.

5.0 Required Experience

The Contractor shall demonstrate consistent, successful experience in:

• Healthcare recruitment

• Rural healthcare recruitment

• Behavioral health recruitment

• Provider recruitment

• Workforce development

Preference shall be given to contractors with experience in:

• Tribal Healthcare

• Indian Health Services

• 638 healthcare programs

• Federally Qualified Health Centers

• Rural and frontier healthcare systems

6.0 Proposal Requirements

Proposals shall include:

• Cover letter

• Company Profile

• Qualifications and Experience of company and parties assigned to account

• Historical fill rates for similar positions.

• Average time-to-fill for comparable roles.

• Candidate retention rates (e.g., 90-day, 6-month, and 1-year retention).

• Offer acceptance rates.

• Rural Placement Success Rate (in percentage and total number)

• Tribal Healthcare Experience

• Recruitment Methodology

• Workforce Development plan

• Staff Training Plan

• Sample Recruitment Reports

• References

• Cost Proposal

• Proposed Staffing Structure

6.01 Monthly Retainer Model

Respondents shall provide a proposed fixed monthly fee that includes:

• Recruiting planning

• Candidate sourcing

• Vacancy management

• Recruitment marketing

• Workforce development activities

• Staff training and mentorship

• Monthly reporting

• Executive meetings

• Candidate screening and interview coordination

The proposal shall clearly identify

• Monthly fee

• Estimated annual cost

• Services included within the monthly fee

• Services excluded from the monthly fee

6.02 Placement Fee Model

Respondents shall identify any placement fees associated with successful hires.

Placement fees shall be identified separately for:

• Physicians

• Dentists

• Advanced Practice Providers

• Behavioral Health Providers Nursing Positions

• Executive Leadership Positions

• All other Healthcare Positions

Respondents shall clearly indicate:

• Percentage of annual salary charged

• Fixed placement fee amount

• Guaranteed period

• Replacement provisions

6.03 Proposed Contract Value

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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RFP | Healthcare Recruitment and Workforce Development Services

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