RFP 2026- 502 Group Medical and Related Insurance Benefits.

County of Taylor
State of Texas
REQUEST FOR PROPOSALS
to include
Group Medical and Related Insurance Benefits
for period of
November 1, 2026 until October 31, 2027
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TAYLOR COUNTY, TEXAS
REQUEST FOR PROPOSALS 2026- 502
GROUP MEDICAL
From:
Taylor County
301 Oak Street, Suite 120
Abilene, TX 79602
Phone: 325-674-1220
Fax: 325-738-8529
SECTION I: Request for Proposal
Proposals are solicited for furnishing Taylor County with a Group Medical Insurance $40 PEPM or 5%. Centro
will be Quoting all Ancillary Lines: Dental, Vision, Base Life & AD&D Voluntary Life, Short-Term Disability
Long-Term Disability Critical Illness Accident Cancer, Hospital Indemnity, Emergency Transportation, Whole
Life, MERP, Premium Saver, legal & Protections, and Tele Med for employees and dependents as set forth in
this proposal request for a period of November 1, 2026 through October 31, 2027, in accordance with the
following conditions. Proposals are also solicited to include a COBRA Administration program. Please bid each
coverage separately. You may request additional copies of this packet from the Purchasing Department or by
visiting https://www.taylorcounty.texas.gov/bids.aspx or make copies for each product for which you are
sending a proposal.
Proposals must be submitted to the Purchasing Agent's Office, 600 Pecan Street Abilene, TX 79602, no later
than 2:00 P.M., Thursday, June 18, 2026. Public Opening of the proposals will be held in the Purchasing
Conference Room, at that time. Proposals must be sealed and clearly marked "RFP 2026- 502: Group
Medical Insurance Proposal". The County has requested proposals be submitted with one paper copy and 7
copies on thumb drives, if this is not possible, a total of 8 paper copies is required. Proposals are scheduled to
be awarded no later than Tuesday, July 28th, 2026. Anco Insurance, a HUB International Company will be
negotiating the premiums with all bidders. If you have any questions regarding the RFP, please contact Anco
Insurance, a HUB International Company, at 979-776-2626.
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SECTION II: General Information
1. TAYLOR COUNTY RESERVES THE RIGHT TO REFUSE ANY OR ALL PARTS OF ANY OR
ALL BIDS/PROPOSALS, TO WAIVE TECHNICALITY AND TO ACCEPT THE BID/PROPOSAL
WHICH IN ITS JUDGEMENT IS IN THE BEST INTEREST OF THE COUNTY. FURTHERMORE,
TAYLOR COUNTY DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR,
NATIONAL ORIGIN, SEX, RELIGION, AGE OR DISABILITY STATUS IN EMPLOYMENT OR
PROVISION OF SERVICE.
2. Bids/proposals shall conform to the attached specification. Any deviation may be grounds for rejection
of the bid/proposal.
3. Upon acceptance and approval by the Commissioners Court this bid/proposal affects a working contract
between Taylor County and the Vendor for a period of twelve (12) months. All considered proposals
should have a rate guarantee of a minimum 12-month period.
4. Bids/proposals must be received by the Purchasing Department prior to time and date specified. Late
proposals will be returned to the Proposer unopened. Taylor County will not be responsible for un-
marked, or improperly marked proposals or proposals delivered to the wrong location.
5. In accordance with Section 262.030 of the Texas Local Government Code all proposals shall be opened
so as to avoid disclosures of content to competing vendors and kept secret during the process of
negotiation. All proposals that have been submitted shall be available and open for public inspection
after the contract is awarded, except for trade secrets and confidential information contained in the
proposals and identified as such. After award, the public may inspect the proposals in the Taylor
County Clerk's Office.
6. Certificate of Interested Parties
With regards to Taylor County purchases, a vendor that is awarded a contract or purchase that requires
approval from Commissioner's Court is required to electronically create a Form 1295 through the Texas
Ethics Commission website https://www.ethics.state.tx.us/filinginfo/QuickFileAReport.php and submit
a signed copy of the form to the County. A contract, including County-issued purchase order, will not
be enforceable or legally binding until the County receives and acknowledges receipt of the properly
completed Form 1295 from the awarded vendor.
7. Bids/proposals may be withdrawn at any time prior to the official opening. Alterations made before
opening time must be initialed by bidder guaranteeing authenticity.
8. Either party may cancel this contract at any time for any reason of consistently unsatisfactory service to
the other party.
9. The County has reserved the right to appoint Anco Insurance Manager LTD, A HUB Internationally
Owned Company, the authority to negotiate with responsible vendors who submit bids/proposals that are
determined to be reasonably susceptible of being selected for award.
10. Bid/proposal award shall be based on but not limited to the following factors:
a. Premium Cost
b. Administrative Fees
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c. Benefits
d. Special needs/requirements of Taylor County
e. Vendor's past performance record with Taylor County
f. Taylor County's evaluation of vendor's ability
g. Finale billed premium including broker commission
11. If the bid/proposal is accepted and approved by Commissioner's Court then this bid/proposal becomes
the contract and there are no oral agreements either expressed or implied. No different or additional
terms will become part of this contract with the exception of a change order approved by
Commissioner's Court.
12. The vendor agrees if this bid/proposal is accepted, to furnish any and all services upon which prices are
offered, at the price(s) and upon the terms and condition contained in the specifications.
13. Any interpretations, corrections or changes to this invitation for bid/proposal and specifications will be
made by addenda. Sole issuing authority of addenda shall be vested with the Taylor County Judge
and/or Anco Insurance Managers LTD, A HUB Internationally Owned Company. Addenda will be
faxed and/or mailed to all who are known to have received a copy of this invitation for bid/proposal.
Vendors must acknowledge receipt of all addenda.
14. Although cost of product to be provided is an essential part of the bid/proposal, Taylor County is not
obligated to award a contract on the sole basis of cost. Since there are important considerations involved
in selecting an insurance carrier, Taylor County will not be required to accept the lowest bid/proposal.
15. Proposals shall be based upon a current employee census, which is located in Section IV.
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SECTION III: Minimum Requirements
1. Insurance Carriers submitted must have an A.M. Best rating of "A" or better. Non-profit companies
filed with the Texas Department of Insurance shall also be considered.
2. The Insurance Carrier must pay claims in Texas for at least 5,000 employee lives.
3. The Insurance Carrier must be able to demonstrate the ability to process 90% of clean claims within
10 working days from date of receipt. Please provide historical data and company standards
concerning timeliness and quality measurements of claim processing and billing functions. Provide
details concerning customer service hours, procedures and quality measurements.
4. The Insurance Carrier guarantees to provide complete claims information (as considered necessary
to prepare proposals) at least 75 days prior to renewal date if the county desires. This information
must include, but not be limited to, paid claims on at least quarterly basis, detailed information on all
claims over $10,000 and top twenty providers ranked by dollars received. The Insurance Carrier
further agrees to deliver the complete renewal no later than 60 days prior to renewal date.
5. Provide three (3) references available to be contacted.
6. Insurance Carrier must be available to assist with Open Enrollment prior to effective date of
November 1, 2026
7. Provide a schedule of benefits for each quoted plan.
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SECTION IV: Attachments
a. Employee/dependent census
b. Current Schedule of Benefits
c. Claims Experience (Large claims listing)
d. Current Plan Rates
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SECTION V: Carrier Information
1. Insurance Co. Best's Rating
2. Claims Administration location
3. Number of years paying claims in Texas
4. Number of employee lives you administer claims for
5. How many employees actually pay or review claims in the Carrier
6. Is there an Actively-at-Work Provision
7. Would there be any problems covering retirees? If so, please detail
8. Detail Prescription Drug Plan Including purchase price as related to AWP, dispersing fee,
administration fee and drug card sponsor, if any, also include pharmacy provider listing.
9. How is Customer Service provided?
10. Is there a limit on prescriptions? If so, how much?
11. Provide a provider directory of contracted physicians and/or medical practitioners with in 80
miles of the physical address listed in Section I. The name, specialty, and location need to be
included. Only list the providers within the 80 miles.
12. Provide a hospital and/or urgent care facility directory of contracted facilities with in 80 miles of
the physical address listed in Section I. The hospitals name, trauma level, hours of operation, and
location need to be included. Only list the facilities within the 80 miles.
13. Provide a pharmacy directory of contracted pharmacies with in 80 miles of physical address
listed in Section I. The pharmacy name, and hours of operation need to be included. Only list the
pharmacies within the 80 miles.
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SECTION VI: Premium Rates
Please fill out for each quoted medical plan option.
MEDICAL
HMO PPO
EMPLOYEE $_________ $_______
+Dependent-Spouse only $_________ $_______
+Dependent-Children only $_________ $_______
+Dependent-One child only $_________ $_______
+Dependent-Family $_________ $_______
Total Medical Plan cost based on Employee Census data: _______________per month
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Return with Proposal
SWORN VERIFICATION OF STATEMENT REGARDING:
ISRAEL BOYCOTT
AND
PROHIBITION ON CONTRACTING WITH A COMPANY
DOING BUSINESS WITH IRAN, SUDAN, OR A FOREIGN TERRORIST ORGANIZATION
By signing below, you affirm that you have the authorization to make the statements below for the Company submitting
this Proposal. You affirm that you are fully aware of the facts stated in this statement.
In accordance with Texas Government Code Section 2270.02, this Company does not
boycott Israel and will not boycott Israel during the term of this contract.
In accordance with Texas Government Code Section 2252.152, this Company does not
engage in active business operations with Sudan, Iran, a foreign terrorist organization or a
Company that is identified on divestment statute lists prepared and maintained by the
Texas Comptroller of Public Accounts.
Signature of Person Authorized to Sign Contract: Date
Printed Name and Title of Signer:
Name of Company:
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Return with Proposal
CERTIFICATE OF INTERESTED PARTIES
In 2015, the Texas Legislature adopted House Bill 1295, which added Section 2252.908 of the Government Code. The
law states that a government entity may not enter into certain contracts with a business entity unless the business entity
submits a disclosure of interested parties to the government entity. The disclosure of interested parties will be submitted
online via Form 1295 through the Texas Ethics Commission website and must be submitted to the governmental entity
prior to any signed contract and/or vote by the governing authority.
Business Entity must complete Form 1295 in electronic format on the Texas Ethics Commission website:
(https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm)
Upon receipt of a completed Interested Parties Disclosure Form, Texas Ethics Commission issues a Certification of Filing
to the Business Entity and the Business Entity download and print the Form 1295. An authorized agent of the business
entity will need to sign the printed copy of the form.
At the time of submission of the solicitation to the County, the Business Entity must submit the completed Form 1295
with the Certification of Filing with their Proposal/Proposal (i.e.: Proposal, RFP, rfq, soq, etc.) to the County.
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