RFP 26-043 Gas Supply ETRM

Agency:	Huntsville Utilities
State:	Alabama
Type of Government:	State & Local
NAICS Category:	221210 - Natural Gas Distribution
Posted Date:	Apr 21, 2026
Due Date:	Apr 24, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

ADDENDUM 1

Issue Date:

Project Name:

Bid Opening:

April 17, 2026

Gas Supply ETRM Project

RFP 26-043

1:00 PM CST on April 24, 2026 (EXTENDED)

Please be sure to acknowledge the Addendums in your proposal packet. All questions were to be submitted in

writing to miranda.duke@hsvutil.org. All questions below were received in the manner and time in which they

were required.

Questions/Responses:

1. Have you already decided on the ERTM?

No, Huntsville Utilities (HU) has requested RFPs for an ETRM system. Once proposal responses have been

received, each one will be reviewed and scored.

2. Can HU extend the deadline for RFP submittals?

Yes, HU will extend the due date to the 24th to receive final submittals.

3. References to a MSA, is there intended to be a MSA in the RFP?

No, there was not a Master Services Agreement (MSA) attached to the RFP. Our boilerplate MSA is

attached.

4. Is an electronic version acceptable instead of hard copies?

Electronic copies can be submitted; the full email must not be larger than 40 MB. This would not include

the Excel file that should accompany the proposal in .xlsx format. Some E-Mails only allow 25-36 MB file

size to be sent, so be mindful of that. My email receiving availability is 50 MB.

5. Scoring mechanism: Are the vendors supposed to use the scoring mechanism as art of our responses of

Exhibit A or is the scoring mechanism only for the HU project team?

Yes, the vendor should score themselves for each response.

6. How is the scoring weight between the physical gas day and the financial risk reports?

HU would weigh the physical capability and reporting heavier than the financial capability.

However, HU is looking to efficiently streamline the full life cycle of a trade; from deal to

nomination to delivery, and reporting. We must be able to access our WACOG for purchases at

all times. Risk metrics also need to be explained as to what checks/balances or error

notifications your system provides, and how easily it is to correct those errors.

7. Please specify which EDI system is used for each pipeline when sending nominations, or indicate if the

process is handled manually?

Currently everything is manual. We would need to have EDI functionality with Kinder Morgan’s

Dart system and with the Southern Natural and Tennessee Gas pipelines, as well as Columbia

Gulf Transmission, Black Bear Transmission/Enstor, and Pine Prairie.

8. Please describe your current deal capture process, including the approval steps involved.

Our current deal capture includes six prepay contracts. These are scheduled on the relative

pipeline at the beginning of each month as these volumes are set. We at times will execute fixed

physical hedges, and these too will be set up at the beginning of the month. Frequently, HU

executes daily spot trades. Currently, we are only using spreadsheets to keep up with all of this

data.

9. Our plan is to interface with the ICE trading platform to capture the index prices in order to generate the

financial reports. Is this acceptable?

Yes, we would like to be able to integrate with ICE or Enverus.

10. Are you managing all NAESB nomination cycles (Timely, Evening, and Intraday 1–3)? Also, do you expect

to submit intraday re-nominations frequently?

Yes, we are managing all NAESB nomination cycles.

Yes, we will need to be able to nominate intraday as well.

11. We are integrating the following interfaces: SCADA, ERP, EDI, and ICE. Are there any additional interfaces

that should be considered?

HU does not need SCADA or ERP to be integrated at this time. EDI with our pipelines and ICE or

Enverus is all that we’ll need. However, we will need the ability to load a daily demand forecast

and daily actuals to the ETRM system.

12. Do you have an estimated timeline for when the system will begin and when it’s expected to go live?

We anticipate full funding of the project to be complete and available to proceed by October 1,

2026. We expect to be live with the program within 6 months.

PROFESSIONAL SERVICES

MASTER SERVICE AGREEMENT

THIS AGREEMENT, made and entered into BY AND BETWEEN

______________________________________________________________

CONSULTANT, Party of the First Part, and

THE CITY OF HUNTSVILLE, ALABAMA, A MUNICIPAL CORPORATION, WITHIN THE STATE OF ALABAMA,

d/b/a, HUNTSVILLE UTILITIES, Party of the Second Part,

hereinafter referred to as the OWNER.

The purpose of this AGREEMENT is to engage Consultant to perform engineering consulting services or

professional consulting services for Owner in accordance with the terms and conditions set forth in the

following sections and attachments referenced herein which, together with the acceptance, shall

constitute the entire AGREEMENT superseding any and all previous correspondence and arrangements.

This AGREEMENT may be amended or modified by written instrument, but such instrument is valid only

upon signature by both parties.

Consultant will perform services for the project as set forth in the provisions for Scope of

Work/Fee/Schedule below and in accordance with these Terms & Conditions. Consultant has developed

the project scope of service, schedule and compensation based on available information and various

assumptions. The Owner acknowledges that adjustments to the schedule and compensation may be

necessary based on the actual circumstances encountered by Consultant in performing their services.

Consultant is authorized to proceed with services upon receipt of an executed AGREEMENT.

Consultant agrees to perform for Owner the following services in accordance with the terms and

conditions outlined in this AGREEMENT. Scope of Work, Fee, and Schedule to be determined in individual

task orders as directed and approved in writing by Owner.

In consideration of the services performed by Consultant, the Owner shall pay Consultant in the manner

set forth above. The parties acknowledge that terms of compensation are based on an orderly and

continuous progress of the project. The following fee types shall apply to methods of payment:

 Lump Sum – a fixed price amount for the scope of services described.

 Time and Materials - defined as individual time multiplied by standard billing rates for that individual

and actual expenses incurred in connection with the project.

Consultant shall submit invoices once per month for services performed to be reviewed and approved by

Owner. Once approved, Owner shall pay the full invoice amount within 30 days of the invoice date. In the

event the Owner disputes the invoice or any portion thereof, the undisputed portion shall be paid to

Consultant based on terms of this AGREEMENT. Owner payment to Consultant is not contingent on

arrangement of project financing or receipt of funds from a third party. Invoice payment delayed beyond

60 days shall give Consultant the right to stop work until payments are current unless disputes have not

been resolved. Non-payment beyond 70 days shall be just cause for termination by Consultant unless

disputes have not been resolved.

The Owner and Consultant acknowledge that additional services may be necessary for the project to

address issues that may not be known at project initiation or that may be required to address

circumstances that were not foreseen. In that event, Consultant shall submit a fee estimate for such

services and a contract modification shall be negotiated and approved by the Owner prior to any effort

being expended on such services. No additional work or extra compensation over and above the contract

price shall be allowed unless the same shall be duly authorized by the Owner in writing.

PT.K2 REV.02.24

RETURN THIS DOCUMENT

1 of 5

PROFESSIONAL SERVICES

MASTER SERVICE AGREEMENT

The Consultant shall obtain all necessary approvals for access to the project site(s).

Drawings, specifications, reports, programs, manuals, or other documents prepared under this

AGREEMENT will be the property of Owner. Consultant may retain copies for their files. Owner may reuse

the documents; however, Consultant shall not be liable for reuse of documents or modifications thereof

by the Owner or its representatives for any purpose.

Consultant and Owner agree to hold shared information as Confidential Information. “Confidential

Information” means any and all non-public information disclosed by either party to the other for the

Purpose, including, without limitation, all technical information about either party’s products or services,

product specifications, pricing, marketing, marketing plans and strategy, information about the Huntsville

Utilities’ system, RFP responses, Bidder lists, other business or financial information or plans of either

party, and all trade secrets of either party. The confidential Information may be transmitted orally, in

writing or electronically. Notwithstanding the foregoing, “Confidential Information” shall not include, (i)

any information that is in the public domain other than due to a breach of this Agreement, (ii) any

information in the possession of the Recipient prior to disclosure by the Discloser hereunder, or (iii) any

information independently developed by the Recipient without reliance on the information disclosed

hereunder by the Discloser. “Discloser” means either party that discloses Confidential Information

hereunder, and “Recipient” means either party that receives it.

For five (5) years after the date of disclosure, the Recipient shall keep all Confidential Information of the

Discloser confidential, provided that trade secret information shall be maintained in confidence until the

longer of (i) five years from the date of disclosure; or (ii) until the information is no longer a trade secret

under applicable law. With the exception of the Permitted Disclosures, the Recipient shall not, directly or

indirectly, disclose the Confidential Information to any third party, and the Recipient shall take reasonable

care to protect the Discloser’s Confidential Information. The Recipient shall not make any copies of any

tangible documentation or materials provided hereunder, except to the extent necessary for the Purpose.

The Recipient shall not use the Confidential Information of the Discloser for any reason other than for the

Purpose.

The Recipient may only disclose the Confidential Information provided hereunder to its employees,

agents, consultants, and contractors who are directly involved in the Purpose and whom the Recipient

has legally bound to comply with reasonable confidentiality obligations, hereby known as Permitted

Disclosures. The Recipient may also disclose Confidential Information to the extent it is obliged to do so

under applicable laws, so long as it gives the Discloser reasonable notice to enable the Discloser to take

protective steps.

Upon the written request of the Discloser, the Recipient shall either (i) return all Confidential Information

(including all copies) to the Discloser; or (ii) destroy all Confidential Information (including all copies) and

provide written certification of their destruction to the Discloser.

Both parties represent and warrant that they have the right to engage in the discussions and to disclose

all information disclosed in the discussions. Notwithstanding the above, the Discloser does not make any

representation or warranty as to the accuracy or completeness of the Confidential Information.

Neither party is under any obligation to disclose Confidential Information. Nothing in this Agreement

obligates either party (i) to offer for sale any product or service using or incorporating the Confidential

Information it discloses; or (ii) to purchase any product or service from the other party.

PT.K2 REV.02.24

RETURN THIS DOCUMENT

2 of 5

PROFESSIONAL SERVICES

MASTER SERVICE AGREEMENT

All rights in the Confidential Information disclosed remain the property of the Discloser. The Recipient

does not acquire any intellectual property rights to the Discloser’s Confidential Information.

Both parties acknowledge that a breach of this Agreement can cause the Discloser to suffer irreparable

harm. If any such breach occurs or is threatened, the discloser may seek injunctive relief, specific

performance, and other equitable remedies (in addition to any and all other remedies at law) without

proof of monetary damages or the inadequacy of other remedies, and the recipient waives its rights to all

such defenses.

In the event any provision of this Agreement is held to be void, unlawful or otherwise unenforceable, that

provision will be severed from the remainder of the Agreement and replaced automatically by a provision

containing terms as nearly like the void, unlawful, or unenforceable provision as possible; and the

Agreement, as so modified, will continue to be in full force and effect.

Consultant shall perform the services of the project in a timely manner consistent with sound professional

practice and in accordance with the attachments describing the Scope of Work and in no event shall the

time exceed the time as set forth herein. The services of each task shall be considered complete when

deliverables for the task have been presented to the Owner. Consultant shall be entitled to an extension

of time for any delay beyond Consultant control provided that the same is approved in writing by Owner.

With exception to Engineering firms, the Consultant agrees to indemnify, hold harmless, and defend

Owner, the City of Huntsville, members of the Huntsville Water Works Utility Board, the Natural Gas Utility

Board and the Electric Utility Board, their representatives, employees, or agents (the “Indemnitees”) from

and against any and all liability of loss, damages, attorney’s fees and expenses which the Indemnitees may

suffer or be held liable for because of an act of negligence, recklessness, intentional tort, intellectual

property infringement, or failure to pay a subconsultant or supplier that is committed by the Consultant

or its agent or other entity for which the Consultant is legally liable.

Consultant is not required to defend Owner against a claim arising out of the rendering of or failure to

render professional services by the Consultant or its agents that is not otherwise covered by the design

professional's policy of professional liability insurance.

The Owner and Consultant agree that they shall diligently pursue resolution of all disagreements within

45 days of either party’s written notice using a mutually acceptable form of mediated dispute resolution

prior to exercising their rights under law. Consultant shall continue to perform services for the project and

the Owner shall pay for such services during the dispute resolution process unless the Owner issues a

written notice to suspend work. Either party may proceed with litigation toward resolution of any dispute,

within in a 45-day period during which the dispute would be resolved and shall not preclude either party

from proceeding with legal proceedings toward damages that either party might sustain as a result of

breach of contract.

The Consultant will provide to the Owner, at the Consultant’s expense, those certain indemnifications and

insurance requirements, which are set forth in Attachment C, entitled “Insurance Requirements.”

Wherever the word “Contractor” is mentioned in Attachment A, the same shall be included and

interpreted to mean “Consultant.” Wherever the word “Owner” is mentioned, the same shall be included

and interpreted to mean “Owner” and “City of Huntsville, a municipal corporation d/b/a Huntsville

Utilities.”

PT.K2 REV.02.24

RETURN THIS DOCUMENT

3 of 5

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP 26-043 Gas Supply ETRM

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also