RFP 26-043 Gas Supply ETRM
| Agency: | Huntsville Utilities |
|---|---|
| State: | Alabama |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Apr 2, 2026 |
| Due Date: | Apr 21, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
RFP 26-043
Description: RFP 26-043 Gas Supply ETRM
Bond Amount:
Pre-Bid Meeting Date:
Pre-Bid Meeting Location:
Bid Opening Date:
Bid Opening Location: Purchasing Conference Room, 112 Spragins St., Hsv, AL 35801
Bid Documents:
Email miranda.duke@hsvutil.org for the Exhibit A Excel Format sheet.
RFP 26-043 Gas Supply ETRM
RFP 26-043 Gas Supply ETRM Questionnaire
Attachment Preview
Request for Proposal
Energy Trade Risk Management (ETRM) Software Solution for Natural Gas Supply
Company Summary:
Huntsville Utilities (HU) is a municipal electric, natural gas, and water utility owned by the City of Huntsville
and governed by separate Board of Directors for the electric, natural gas, and water systems (collectively,
the “Boards”). Headquartered in Huntsville, Alabama, HU provides electricity, gas, and water to Madison
County and portions of surrounding counties.
The Gas Department’s goal is to provide superior customer service to our customers through the safest,
most reliable, and economical distribution system possible. The Gas Department operates and maintains
a 1,622-mile natural gas distribution pipeline system throughout Madison and Limestone County, which
provides natural gas service to the customers of Huntsville Utilities.
As of February 2026, HU has 65,333 gas customers and average annual consumption of 7.5 BCF. The Gas
Operations Department consists of new services, maintenance, corrosion control, heavy
construction/boring, landscaping, and the measurement control/gate station maintenance sections of the
company. The Gas Operations Department reports to the Gas Operations Director and Vice President of
Operations. The Gas Supply Department manages pipeline, storage, NAESB, ISDA, and prepay gas
contracts, daily scheduling, trend analysis, WACOG calculations, revenue forecasting, long-term system
supply and capacity requirements, confirmations, balancing, invoicing, and rate setting. The Natural Gas
Supply Supervisor reports to the Fiscal Strategy and Management Director, CFO, and Gas Purchasing
Committee. Our Systems Operations Department manages the load control functions from the city gate
stations to the gas distribution system and manages the demand forecasting tasks. System Operations
reports to the System Operations Director and Vice President of Operations.
Additional Relevant Information:
Total system capacity of 81,000 Dth/Day capacity, and contracts with the following pipelines:
o Enstor/Black Bear Transmission, AlaTenn Pipeline
o Kinder Morgan, Southern Natural Gas Pipeline
o Kinder Morgan, Tennessee Gas Pipeline
o TC Energy, Columbia Gulf Transmission
Storage contracts with the following:
o Kinder Morgan, Southern Natural Gas Pipeline
o Kinder Morgan, Tennessee Gas Pipeline
o Williams, Pine Prairie
HU is a participant in seven prepay natural gas contracts that include baseload volumes and
loads for specific industrial customers.
HU utilizes five City Gate Stations.
Additional information including copies of prior years’ annual reports and budget documents are available
at the HU website, under the Publications section - Huntsville Utilities (hsvutil.org). HU and its
representatives have exercised due care in preparing this Request for Proposal (RFP). All information
contained herein is believed to be substantially correct. However, interested parties should verify
information independently if desired. HU and its representatives do not warrant the accuracy of
information contained herein.
Objective
Huntsville Utilities requires the implementation of an integrated Energy Trading Risk Management (ETRM)
platform to support the end-to-end lifecycle of natural gas trading operations. Current processes rely on
a combination of legacy systems, spreadsheets, and manual workflows that limit real-time visibility into
trading positions, operational logistics, and financial risk. As HU’s natural gas trading activity and
operational complexity continues to grow, the existing tools are no longer sufficient to support efficient
trade capture, pipeline scheduling, risk analysis, and settlement processes. This creates operational
inefficiencies, increases the risk of data inconsistencies, and limits the ability to quickly respond to
changing market conditions. The new ETRM solution must provide a centralized platform capable of
integrating trading, scheduling, risk management, and settlement functions. The system should improve
data accuracy, automate operational processes, and deliver timely insights into portfolio exposure and
financial performance.
Expected Results
The implementation of a new ETRM solution should provide improved operational efficiencies with automated
trade capture, scheduling, and settlement workflows. Reduced reliance on spreadsheets and manual
processes. Streamlined collaboration between trading, scheduling, risk, and accounting teams. Real-time
visibility into trading positions and portfolio exposure. Improved monitoring of price risk and basis exposure.
Faster response to market volatility and operational changes. Centralized source for trades, operational, and
financial data. Improved auditability and regulatory compliance tests. Ability to onboard additional trading
locations, pipelines, and counterparties. Flexible architecture to support future technology integrations.
Scope of Work and Business Requirements
The ETRM solu on must capture the following:
Deal Capture physical and financial natural gas trades including fixed price, index, basis, swing,
storage, transportation, park and loan, financial swaps and options, credit management, and
confirmations. Support structured pricing and custom deal parameters.
Contract Management must be able to track contracted pipeline contracts, entitlements, MDQ,
points, rates and fuel, capacity release, injection and withdrawal ratchets.
Scheduling and Logistics must include pipeline nominations and scheduling and have EDI
functionality. Must be NAESB compliant, and support all nomination cycles (Timely, Intraday 1,
Intraday 2, Intraday 3, and Evening). Manage multiple capacity contracts on each pipeline.
Manage multiple storage contracts inventory and values for injections, withdrawals, and
transfers. Must be able to track capacity release bids, awards, recalls, and re-puts as well as per
month pricing and per unit pricing. Must have the ability to produce a forecast or allow entry or
import of daily forecast, must allow for nomination cycle demand changes, and document
cuts/reductions from the pipelines. Must document critical maintenance, force majeure, and
curtailment notifications. Must have the ability to capture daily gate station actuals/delivery point
and provide reported daily imbalances on each contracted pipeline meter/delivery point.
Risk Management that provides real-time position management, mark-to-market valuation,
profit and loss reporting, Value-at-Risk (VaR), scenario and stress testing, exposure monitoring by
counterparty, location, and contract type.
Market Data Management that allows integration with market data providers, forward curve
management, basis differential tracking, customer curve creation and maintenance.
Settlement and Accounting calculations must be automated, must be able to generate invoices,
must have the ability to produce pipeline statement reconciliation with imbalance tracking and
cash out reconciliation. Must track each contracted tariff rate component with volume, rate, and
totals, including fuel rates, electric power costs, commodity costs, ACA, SCRM, surcharges, cash
out pricing, OFO penalty tracking, and capacity release credit.
Reporting and Analytics must provide standard operational and financial reporting, position and
exposure reporting, P&L attribution, regulatory and audit reporting, export capability for BI and
analytics tools.
Technical Requirements must provide for cloud-based system, high availability and disaster
recovery capabilities, must be able to integrate with market data providers and pipeline EDI
systems. Must allow for product upgrades and changes for future technology efficiencies.
Data Management must have a centralized data repository, provide historical data retention with
a minimum of 10 years, provide data governance and audit trails, secure role-based access
controls and views.
Statement of Qualifica ons (SOQ) Format
Interested par es must provide a detailed response and suppor ng documenta on, where requested, to
each of the following areas below. Submi als must be provided in Calibri (Body) size 11 font, with
standard margins.
Transmittal Letter (maximum 1 page)
o The first page of the document shall be a letter from the company transmitting the SOQ
to HU. The letter must certify that the information provided in the SOQ is accurate and is
signed by an appropriate officer of the company. Include a statement indicating that the
company is willing to perform the services in accordance with the Master Services
Agreement without any modifications to the Agreement. Include in the letter the name
and contact information of the person to whom the questions about the SOQ should be
addressed.
Table of Contents (maximum 1 page)
General Information and Experience (maximum 5 pages)
o Provide general information about the company and its culture (brochures and
informative materials may be included as an appendix but must not take the place of
general information about the company).
o Indicate the primary physical location and time zone from which you will be providing
your services.
o Include an organizational chart and reporting lines
o The company shall include experience for the last 5 years in working with municipali es
and distribu on companies. This informa on should be listed out including
municipali es and distribu on companies, dates of work, details of responsibili es, key
staff over those roles and costs.
o Company shall indicate any and all pending or past li ga ons that could affect the
viability of the company’s interest in serving HU, opera on or financial stability. Top
finalists must supply their last three (3) years of audited financials.
o Provide details of subcontractors or firms that may be u lized for these services, to
include resumes and company informa on of the same as required above.
o Indicate the primary physical location and time zone from which you will be providing
your services.
Project Team Qualifications and Resumes (maximum 3 pages – resumes are not included in
page counts)
o Provide a summary of the qualified experience and methodology in which this team will
perform the services requested.
o Provide resumes for each key staff proposed to be assigned to perform the services
requested for this RFP, to include primary physical location and time zones.
o Include an organizational chart and reporting lines for the assigned key staff members
specified for HU.
o Details of organization chart layout should include the personnel names, proposed
roles, and availability of the personnel that would perform requested services and
specifically identify the primary person(s) who will be responsible for managing the
relationship with HU.
References (maximum 3 pages)
o Provide reference letters of three (3) clients on their company letterhead who have used
your services in the past five (5) years for whom these requested services are comparable
in scope to those specified in this RFP. At least one of the clients must speak to the
interested parties’ performance with a municipality or local distribution company.
o The references shall include names, addresses, and telephone numbers of the clients for
whom prior work was performed and include an explanation of the services provided.
Exhibit A - Scope and Data Questionnaire (maximum 8 pages – landscape)
o Provide responses to each question in Exhibit A using the attached Excel template.
Ensure 'Wrap Text' is enabled for all cells so that all content is fully visible and legible
when printed for the RFP packet. Responses should utilize Calibri (Body) size 11 font.
o Questions left blank, will be deemed not applicable or as a no response.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
Sign-up for a Free Trial, Government Bid Alerts
With Free Trial, you can:
You will have a full access to bids, website, and receive daily bid report via email and web.
See Also
Follow Sale of Reusable Sodium Nitrate and Steel Drums Active Contract Opportunity Notice
DEPT OF DEFENSE
Bid Due: 6/30/2026