RFP: Fuel Farm Addendum #1

Agency:	Birmingham Airport Authority
State:	Alabama
Type of Government:	State & Local
NAICS Category:	324110 - Petroleum Refineries
Posted Date:	Nov 20, 2025
Due Date:	Dec 18, 2025
Original Source:	Please Login to View Page
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REQUEST FOR PROPOSAL (RFP)

ADDENDUM NUMBER ONE (1)

DATE: November 20, 2025

PROJECT:

From:

To:

Design-Build of Three (3) 25,000 Gallon Jet A Tanks at Fuel Farm B and Two

(2) 25,000 Gallon Jet A Tanks at Fuel Farm C

Birmingham-Shuttleworth International Airport

Birmingham, Alabama

Birmingham Airport Authority (BAA)

5900 Messer Airport Highway

Birmingham, Alabama 35212

All Participants

General:

This addendum will form a part of the RFP and modifies the original Request for Proposal (RFP)

document. The following changes take precedence over items in the RFP. Any portion of the

RFP not changed by this Addendum remains in effect. Recipients of the Addendum are advised

to provide this Addendum to anyone to whom they further distribute without the BAA’s

knowledge.

Participants in this RFP are required to acknowledge receipt of this Addendum in their proposal.

Failure to do so may subject Proposer for disqualification.

ADDITIONAL INFORMATION/CLARIFICATIONS/DESCRIBED BELOW:

1. Question: Please provide the permitting authority having jurisdiction over the airport for site

and/or building permits.

Answer: Applicable City of Birmingham and Jefferson County permits will need to be

acquired for this project. The Airport Authority does not issue or approve permits.

2. Question: Can more information be provided for the extent of the environment analysis and

permitting for this project.

Answer: The BAA anticipates a CATEX for this project. If more environmental assessment

is needed, the BAA will amend the scope of work with the successful respondent to include

the added effort. Respondents should include at least a CATEX in their proposals.

3. Question: Are there any DBE requirements or goals for this project?

Answer: No

4. Question: Can more information be provided on the fire detection safety devices that are

required in Section D or should devices only required by code be provided?

Answer: Code required devices and devices required by the local AHJ via amendments to the

coder are to be provided.

5. Question: Please confirm that an official design submittal is not required for this project for

review prior to construction and only the shop drawings and product data submittals are

required per Section E prior to construction.

Answer: Prior to construction, the BAA will require at least the following:

• Stamped construction ready plan set

• BAA and FAA approved Safety and Phasing Plan

• Specification Manual

• All applicable local permits in hand

• Submittal reviews

• COI – Airside requirements

• NTP

6. Question: Within the Introduction it is stated that, “the anticipated date of completion of the

project… is November 2026”, however, the Tentative RFP Timeline states a contract date of

February 2026. Based on this schedule, there would only be 7-months to design, permit and

construct both facility’s improvements (it was stated that the facility work requires phasing,

one farm after the other), which is not feasible given the current proposed improvements and

equipment lead time (some electrical gear lead time is upwards of 40-weeks currently). Can

the airport confirm their desired schedule?

Answer: The BAA’s intent is that the project schedule progress at an expeditious pace in

order to complete the project in a reasonable time frame. It is our preference to complete the

project efficiently and without delay. However, we also understand lead time and operational

constraints are realistic limitations that must be accounted for when developing project

schedules. The BAA is open to a new and reasonable schedule and will work with the

selected firm to find an acceptable compromise.

7. Question: Will the Design-Build Agreement include liquidated damages?

Answer: Yes, liquidated damages will be $1,000 per day

8. Question: Is there a specimen Design-Build Agreement available for review before the

submission of bids?

Answer: AIA Document A141-2024 standard form of Agreement between owner and design

builder will be used. We do not have the completed Agreement to share at this time.

9. Question: SOW Section D. Technical Requirements - Bullet 12 states to provide fire

detection safety devices for all dispensers and the station equipment, including any upgrades

to ventilation, electrical, heating and fire control panels… What type of fire detection

equipment is required? The reference to ventilation, electrical, and heating appears to have

been copied from a building project and would not apply to a fuel facility.

Answer: Code required detection devices and devices required by the local AHJ via

amendments to the coder are to be provided. Ventilation is not anticipated to be required on

this project but is the Design-Builders responsibility to verify with the code to ensure that it is

not required.

10. Question: SOW Section D. Technical Requirements - Bullet 14 states for all new tanks to sit

within tertiary concrete containment basin suitable for a one tank failure. Per NFPA and

Environmental regulations, double-walled tanks do not need tertiary containment. Do you

still want us to price a tertiary containment system?

Answer: Yes, a tertiary containment is required by the Airport for this project and should be

priced into the proposal.

11. Question: SOW Section E Other Scope Requirements - Paragraph 5 states, the Design-

Builder shall be responsible for an environmental analysis of the new fuel systems as well as

all associated environmental permitting for this Project. What exactly is the intent of this

paragraph? Will a CATEX be granted by the FAA, or will the airport need to go through the

NEPA process? Is there known contamination within the fuel farms? Have any

environmental testing or studies been conducted at the fuel farms and if so, is there

documentation that can be shared about the results of these tests or studies?

Answer: The BAA anticipates a CATEX for this project. If more environmental assessment

is needed, the BAA will amend the scope of work with the successful respondent to include

the added effort. Respondents should include at least a CATEX in their proposals.

12. Question: SOW Section I Final Acceptance of Construction Work bullet point 5 requires

“operation and maintenance manuals”. Is the intent of this to have the Design-Builder

provider manufacturer O&M manuals for supplied equipment, as is normal and typical, or is

the airport desiring a facility specific O&M manual developed in accordance with the ATA

FFO-2004 Airport Fuel Facility Operations and Maintenance Guidance Manual (or other

industry standard)?

Answer: The desire is for a facility specific O&M manual in accordance with ATA FFO-2004

but also ensure all O&M manual for specific equipment is also provided.

13. Question: SOW Section I Final Acceptance of Construction Work - the last paragraph lists

that maintenance manuals, parts lists and procedures for all systems, equipment and

components shall be updated by the Contractor for a period of 10 years. Ongoing updates of

equipment manuals and components is not typically required for a Design-Build

contractor. Keeping up with ongoing updates for 10 years for all equipment and components

will add significant up-front costs to the project that don't provide any immediate rate of

return on the expenditure. Most equipment installed is warranted for 1 year after Substantial

Completion. Doing ongoing equipment manual updates would normally be done as part of an

ongoing Engineering Support Service (ESS) contract after the fuel facility is

constructed. Can the airport confirm if this scope item is required?

Answer: No. Ongoing updates to equipment manuals and components are not required.

However, the BAA will require that maintenance manuals and warranty documents be turned

over to BAA staff prior to Final Completion.

14. Question: SOW Section E Other Scope Requirements - Paragraph 6 discusses the electrical

power systems serving both fuel farms. As the scope relates to electrical coordination with

the Utility, we can include this, but can the airport please confirm that the existing

service/size/capacity at each farm can support the added improvements? As many elements

are being added, we need to differentiate what costs to carry in the design/build costs versus

what will be carried by the Authority/Utility. If capacity needs increase, will an increase in

Service Capacity be borne by the Authority/Utility?

Answer: Service capacity verification is part of the scope of this project. Design-Build

contractor shall assume that sufficient capacity exists for the scope of the project. If capacity

needs increase, then the scope will amend via change order for that portion of the project.

15. Question: Please clarify the method of proposal submittal and the number of physical copies

(if any) to be supplied. At the pre-submittal meeting, it was stated that three physical copies

were required. In Section III.B. of the RFP, it states that five physical copies and one

electronic copy (on a flash drive) are required to be submitted.

Answer: Five copies are required along with an electronic copy on a flash drive.

16. Question: What are the allowable on-site workdays and times? (Confirm M-F 5a-5p)

Answer: Work is allowed any day of the week during daylight hours.

17. Question: Please confirm that a site superintendent will be required onsite full-time

throughout the duration of the project.

Answer: Yes, a superintendent must be on site any time active work is being done on site.

18. Question: Can the HSSE representative be the same individual as the site superintendent?

Answer: Yes, the HSSE can be the same individual as the site superintendent.

19. Question: Please confirm that the facility currently has a maximum fuel storage of 0.8 days.

Answer: Max usable storage capacity is 2.5 days of average uplift between all fuel farms at

the airport. Fuel Farm B and C are responsible for most of the uplift at the airport and have a

1.8 day usable capacity at max fill assuming no transfer from other farms.

20. Question: Please confirm that the facility will make arrangements for temporary bulk storage

upon adequate notification from the Design-Build contractor.

Answer: Yes, the airport will make arrangements for temporary bulk storage.

21. Question: What is the maximum allowable downtime for each fuel storage site and, if

applicable, for both sites simultaneously?

Answer: Both sites shall not be down simultaneously, this is reason for the phased approach.

Max downtime shall be kept an absolute minimum and shall be limited to less than 1 week.

22. Question: What is the minimum required notification for planned system downtime for each

scenario listed above?

Answer: 60 days

23. Question: How many Access Badge Signatory Authorities may be assigned to a single

contractor?

Answer: Maximum of three (3), dependent upon the number of badge holders.

24. Question: Does each subcontractor need to have its own Access Badge Signatory

Authority(ies), or can a higher-tier contractor act as the Signatory Authority for its

subcontractor(s)?

Answer: A higher-tier contractor may act as a Signatory Authority for its subcontractors.

25. Question: How long on average are the processes to approve Signatory Authorities and/or

access badge applicants? (Is 30 days still the expected time to wait for badge approval?)

Answer: Up to 30 days.

26. Question: How long does the on-site badge applicant training take?

Answer: 2-3 hours

27. Question: How long are the Access ID Badges valid for? (Is it anticipated that badge

applicants will need to renew their badges at any point throughout the project duration?)

Answer: One year

28. Question: Will a badged employee be allowed to escort visitors or other unbadged

employees?

Answer: Yes. Badged personnel with escorting privileges will be able to escort visitors or

other unbadged employees.

29. Question: Is there a separate procedure for authorizing vehicle access to the project area?

Answer: Vehicles accessing the project area fall under the responsibility of the Design-Build

contractor and are subject to the requirements defined in the Airport’s Contractor Safety and

Security Program.

30. Question: What requirements exist for contractor vehicles that enter the restricted areas of

the airport?

Answer: See question 29.

31. Question: Do subcontractors need to carry the same insurance coverage as the primary

contractor(s)?

Answer: The primary contractor is the responsible party for meeting the insurance

requirements for the project.

32. Question: What is the current power capacity being supplied to the existing system?

Answer: Service capacity verification is part of the scope of this project. Design-Build

contractor shall assume that sufficient capacity exists for the scope of the project. If capacity

needs increase, then the scope will amended via change order for that portion of the project.

33. Question: What is the current power voltage being supplied to the existing system (e.g., 240-

1P, 208-3P, 240-3P)? If the supplied voltage is three phase, is there a dedicated neutral on the

power supply?

Answer: Believed to be 240-3P. Uncertain of the neutral on power supply.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

RFP: Fuel Farm Addendum #1

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