RFP from qualified firms to perform Water Quality Testing

Agency: York County
State: South Carolina
Type of Government: State & Local
NAICS Category:
  • 541380 - Testing Laboratories
Posted Date: Mar 18, 2021
Due Date: Apr 15, 2021
Solicitation No: 2742
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2742 Bid View RFP from qualified firms to perform Water Quality Testing 4/15/2021 11:00 AM

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PROCUREMENT DEPARTMENT
Teria G. Sheffield
Procurement Director
SOLICITATION TYPE: Request for Proposals
DATE: March 18, 2021
ID Number: 2742
Title: Water Quality Testing
Due Date/Time: Thursday, April 15, 2021 at 11:00 a.m.
LATE SUBMITTALS WILL NOT BE ACCEPTED
Mail or Deliver To:
York County Procurement
PO Box 180
Government Center Building, Room 3501
6 S. Congress St., York, SC 29745
Opening Location:
Government Center Building
Room 3801
6 S. Congress St., York, SC 29745
Pre-Solicitation Conference: N/A
Point of Contact: Bryant Cook, Procurement Manager
Email: procurement@yorkcountygov.com
Additional Documents available from: N/A
Questions Deadline: No later than Thursday, April 8, 2021 at 5:00 p.m.
Email: procurement@yorkcountygov.com
Submittals required: One (1) signed original, four (4) copies, one (1) electronic USB/CD
Tentative Date of Council Approval: Monday, May 17, 2021
Note: As York County continues to monitor the activity of the COVID-19 (Coronavirus) throughout
South Carolina, the County also continues to assess daily operations and take proactive measures
to protect the public. As such, in an effort to protect the public’s health, safety, and welfare, York
County requires all participants attending York County’s pre submittal conferences and public bid
openings to practice social distancing and the wearing of masks.
PO Box 180, 6 South Congress Street, York, SC 29745
Telephone: 803-684-8520 Fax: 803-684-8580 Web: www.yorkcountygov.com
OFFERORS MUST COMPLETE AND SIGN THE FORM BELOW
The submittal must be signed by an authorized representative of the Offeror accepting all terms and
conditions contained in this document and any addenda. Modifying the terms and conditions of this
solicitation may result in your response being rejected.
______________________________
COMPANY NAME
______________________________
COMPANY ADDRESS
______________________________
CITY, STATE, ZIP+4
______________________________
AUTHORIZED SIGNATURE
______________________________
PRINT NAME
Minority Status
_____ Not Minority Owned
_____ African American Male
_____ Caucasian Female
_____ African American Female
_____ Aleut
_____ Eskimo
_____ East Indian
_____ Native American
_____ Asian
_____ Other (Please Explain)
________________________________
COMPANY TELEPHONE NUMBER
________________________________
COMPANY FAX# (IF APPLICABLE)
________________________________
EMAIL ADDRESS
________________________________
FEDERAL ID#
________________________________
DATE
SECTION 1 SCOPE OF WORK AND SPECIFICATIONS
1.1 Description
York County is seeking proposals from qualified, professional water sampling and
laboratory firms interested in providing services to fulfill South Carolina Department of Health
and Environmental Control requirements for acquiring data on the County’s Total Maximum
Daily Load.
The objective of this request is to solicit proposals from qualified firms to gather water samples
and run a number of laboratory tests so that the County will have a more complete data
analysis of Fecal Coliform, Total Nitrates and Total Phosphorus in County waterways.
Responses to this Request for Proposal (RFP) will be used to determine the awarding of a
contract to a contractor to perform the work and tasks specified. The County is seeking a firm
with demonstrated expertise in the acquisition of water samples and laboratory testing in
compliance with York County and SCDHEC ordinances and guidelines.
Upon a thorough review of all submitted responses, and ultimately County Council’s approval,
staff anticipates entering into an agreement with the selected firm.
1.2 Scope
Task one of the Scope of Work is gathering water samples in the field at 19 locations. As part
of this task, the consultant shall provide the following services as in the field data gathering:
a) Time sample is taken at the location in Military/24hr time-notation
b) Temperature of sampled water recorded in Celsius SM 2550
c) pH (potential of hydrogen) of sampled water SM 4500 H
d) Depth of water level at sampling location in inches
Task two of the Scope of Work is to complete testing and lab work for Fecal Coliform, Total
Nitrates, Nitrates and Nitrites and Total Phosphorus through the firm’s certified laboratory.
Laboratory must maintain certifications with SCDHEC. All data should be compiled and sent to
the appropriate York County representative. Deliverables shall be in electronic format (Word).
Hard copies are not required.
1.3 Sampling Locations
CR: Catawba River
FCW: Fishing Creek Watershed
SCW: Steel Creek Watershed;
TCW: Turkey Creek-Broad River Watershed
Total Nitrates/Nitrate and Nitrite/Total
Phosphorous: EPA-NERL 351.2, 353.2, 365.1
CR 1: Pole Branch Rd
Latitude: 35° 9'1.09"N
Longitude: 81° 3'28.08"W
Notes: Dock near 1276 Pole Branch
CR 2: Lake Wylie Marina
Latitude: 35° 6'23.97"N
Longitude: 81° 2'18.52"W
Notes: 410 Blucher Circle
CR 3: Little Allison Creek Boat Ramp
Latitude: 35° 2'31.11"N
Longitude: 81° 5'22.50"W
Notes: 2499 Viesta Road
CR 4: Ebenezer Park
Latitude: 35° 1'31.86"N
Longitude: 81° 2'39.32"W
Notes: 4490 Boat Shore Road
CR 5: River Walk
Latitude: 34°59'3.90"N
Longitude: 80°58'21.76"W
Notes: 551 Herrons Ferry Road
CR 6: River Park
Latitude: 34°57'22.15"N
Longitude: 80°56'58.15"W
Notes: Located at the end of Quality Circle
CR 7: HWY 5 Access
Latitude: 34°51'20.11"N
Longitude: 80°52'11.28"W
Notes: Bridge where HWY 5 crosses the Catawba
River
Fecal Coliform:
SM 9222D
FCW 1: McConnells Hwy - Wildcat Creek
Latitude: 34°55'56.19"N
Longitude: 81° 3'50.31"W
Notes: Bridge near 1130 McConnells Hwy
FCW 2: McConnells Hwy - Tools Fork Creek
Latitude: 34°55'50.05"N
Longitude: 81° 5'8.50"W
Notes: Bridge near 1750 McConnells Hwy
FCW 3: Hovis Rd - Neelys Creek
Latitude: 34°52'21.06"N
Longitude: 80°57'21.63"W
Notes: Bridge near 445 Hovis Road
FCW 4: Pitts Rd - Neelys Creek
Latitude: 34°49'57.49"N
Longitude: 80°57'14.95"W
Notes: Bridge near 445 Pitts Road
SCW 1: Pleasant Rd - Steele Creek
Latitude: 35° 5'21.98"N
Longitude: 80°57'13.87"W
Notes: Bridge near 3826 Pleasant Road
SCW 2: Gold Hill Rd - Steele Creek
Latitude: 35° 3'47.76"N
Longitude: 80°56'54.47"W
Notes: Bridge near 567 Gold Hill Road
SCW 3: Springfield Parkway - Steele Creek
Latitude: 35° 1'24.11"N
Longitude: 80°55'4.28"W
Notes: Bridge near 462 Springfield Parkway
TCW 1: N Burris Road Turkey Creek
Latitude: 34°53'2.73"N
Longitude: 81°19'40.24"W
Notes: Bridge near 1245 N Burris Road
TCW 2: Shannon Street Turkey Creek
Latitude: 34°56'46.83"N
Longitude: 81°18'59.47"W
Notes: Bridge near 2450 Shannon Street
TCW 3: N Burris Road Little Turkey Creek
Latitude: 34°53'1.45"N
Longitude: 81°18'52.89"W
Notes: Bridge near 943 N Burris Road
TCW 4: Garvin Road Little Turkey Creek
Latitude: 34°53'47.26"N
Longitude: 81°14'34.94"W
Notes: Bridge near 1005 Garvin Road
TCW 5: W McConnells Hwy Turkey Creek
Latitude: 34°51'9.16"N
Longitude: 81°19' 53.37" W
Notes: Bridge near 2788 W McConnells Hwy
1.4Sampling Schedule
Samples will be taken without regard to weather conditions and ideally taken once per week on
the same day for five consecutive weeks per season.
Seasons will be described as:
Winter (December-February)
Spring (March-May)
Summer (June-August)
Fall (September-November)
SECTION 2 OTHER REQUIRMENTS
2.1 License
Offeror must be licensed to do business in the State of South Carolina. The Offeror must comply with
the laws of South Carolina including obtaining proper licensure with this State if required to perform
the specifications described in this request.
2.2 Insurance
Offeror must also provide: (1) general liability insurance coverage of at least $1 Million per
occurrence; (2) automobile liability coverage for owned, non-owned, and rented automobiles with
limits of $1 Million per occurrence; and (3) Workers Compensation and Employer’s Liability Insurance
in an amount equal to the South Carolina statutory limits.
All required insurance shall be placed with a carrier(s) having an A.M. Best’s rating of A- or better. No
deductible shall be higher than $5,000. The County shall be named as an additional insured. All per
occurrence and annual aggregate amounts listed above must be site-specific for York County
covering claims arising from the services rendered to York County under any agreement between the
York County and the proposer.
All insurance must cover the proposer and all of its employees; any sub-contracted firms must have
this same coverage.
SECTION 3 INSTRUCTIONS TO OFFERORS
3.1 Submission Format
In a sealed envelope/container provide an ORIGINAL, and four (4) complete copies and
one (1) electronic version (CD or USB) of Proposal for services defined herein, along
with one (1) copy of the Cost Proposal in a separate sealed envelope.
The Proposal should include the following with tabs to identify each section. Failure to submit
this information will render your Proposal as non-responsive.

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