RFP & Forms for Surplus Property Auction & Upset Bid Process - Creswell Schools

Washington County Government
Request for Bid
Surplus Property Auction and Upset Bid Process
Date of Issue: 7/7/26
Bidding Ends: 8/31/26
Direct all inquiries concerning this RFP to:
Laurie Zoll - Grants and Procurement Manager
Washington County, P.O. Box 1007, 116 Adams Street, Plymouth NC 27962
Phone: 252-793-3523 ext. 5
GPMANAGER@WASHCONC.ORG
Only responses submitted by mail will be accepted for this solicitation.

Table of Contents
1.0 EXECUTION PAGE 2
2.0 PURPOSE AND BACKGROUND PAGE 2
3.0 GENERAL INFORMATION PAGE 2
4.0 METHOD OF AWARD AND PROPOSAL EVALUATION PAGE 3
5.0 REQUIREMENTS FOR OFFERORS PAGE 4
6.0 SCOPE AND BID PROCESS PAGE 4
7.0 POST-SUBMITTAL AND UPSET BID PROCEDURES PAGE 4
8.0 CONFLICT OF INTEREST PAGE 5
9.0 PUBLIC NOTICE AND WITHDRAWAL PAGE 5
10.0 COUNTY TERMS AND CONDITIONS PAGE 5
11.0 ATTACHMENTS PAGE 6
WASHINGTON COUNTY 1

1.0 EXECUTION
In compliance with this Request for Proposals and subject to all conditions herein, the undersigned
respondent offers and agrees to submit a proposal for the purchase of surplus real property owned by
Washington County. By submitting a response, the respondent certifies that the offer is made in good
faith, without collusion, and with full understanding that this solicitation is intended to establish the
procedures by which interested parties may submit responses, make an initial offer, and initiate the
upset bid process.
By executing a response, the respondent further certifies that:
* The respondent has reviewed the full solicitation and understands the required submission
procedures.
* The respondent has the legal authority and financial capacity to purchase the property if selected.
* The respondent agrees that any accepted offer remains subject to applicable North Carolina law,
governing board approval, and any required upset bid procedures.
* The respondent understands that the County may reject any or all responses in its discretion and
may discontinue the process if determined to be in the County's best interest.
2.0 Purpose and Background
Washington County is seeking sealed proposals from qualified purchasers for the acquisition of
designated surplus County property. The purpose of this RFP is to establish a clear and uniform
process for interested parties to:
* Submit responses for consideration.
* Present a purchase offer for the surplus property.
* Provide the information necessary for the County to evaluate responsiveness and financial
capability.
* Establish the basis for the County to accept an offer for advertisement and begin the statutory
upset bid process.
This solicitation is intended to provide guidance to potential bidders and to protect the County's
interests by ensuring an orderly, transparent, and legally compliant disposition process.
3.0 General Information
Property Information
The property offered through this solicitation is surplus property owned by Washington County and
identified as follows:
* Property Name/Description: CRESWELL SCHOOLS
* Street Address or General Location: 115 MIDDLE ST, CRESWELL, NC 27928
* Parcel Identification Number: 98035
* Approximate Acreage: 20
* Current Zoning: RESIDENTIAL
* Known Improvements:
The property will be conveyed as is, where is, with no warranty except as may be required by law or
expressly stated in the purchase contract.
WASHINGTON COUNTY 2

RFP Schedule
Event Responsibility Date Time
Issue RFP County 7/7/26 5:00 p.m.
Deadline for written questions Offeror 7/17/26 3:00 p.m.
County responses/addendum issued County 7/24/26 3:00 p.m.
Response deadline Offeror 8/14/26 5:00 p.m.
Opening of sealed offers County 8/17/26 1:00 p.m.
Recommended offer presented to Board County 8/24/26
Upset bid notice published County 8/25/26
Questions
Questions regarding this solicitation must be submitted in writing by email to
GPMANAGER@WASHCONC.ORG by the deadline stated above. Questions should reference
"Surplus Property Auction RFP" in the subject line and identify the applicable section number. Oral
statements, interpretations, or clarifications shall not be binding. Any changes to this RFP will be
made only by written addendum.
How to Submit Responses
Responses must be received securely sealed and in writing by the date and time shown in the RFP
Schedule. Late responses will not be opened or considered.
All sealed responses shall be delivered to:
Washington County
Attn: Laurie Zoll
Surplus Property Auction RFP
P.O. Box 1007, 116 Adams Street
Plymouth, NC 27962
The outer envelope shall be clearly marked: "Response for Surplus Property Auction - Do Not
Open Before The Official Opening."
4.0 Method of Award and Evaluation
Washington County reserves the right to reject any and/or all responses, waive informalities, request
clarification, and select the response determined to be most advantageous to the County.
Responses may be evaluated on the following factors:
* Amount of purchase offer.
* Completeness and responsiveness of the submission.
* Demonstrated financial capability to close.
* Proposed use of the property, if requested by the County.
* Ability to comply with the purchase timeline and upset bid requirements.
* Any contingencies included in the offer.
* Any other factor deemed relevant to the County's interest.
Selection of a highest or best initial response does not constitute a final sale. Any proposed sale
remains subject to governing board approval and the completion of the upset bid process required by
North Carolina law.
WASHINGTON COUNTY 3

5.0 Requirements for Offerors
Each response must include, at a minimum, the following:
* Offeror name, mailing address, phone number, and email address.
* Legal name of individual or entity making the offer.
* Name and title of the authorized signer.
* A signed cover letter stating the respondent's intent to purchase the property.
* A stated purchase price in U.S. dollars.
* Proposed earnest money deposit amount.
* Evidence of financial capability, such as a bank letter, proof of funds, or financing commitment.
* Proposed closing timeframe.
* Disclosure of any contingencies, including due diligence, financing, survey, rezoning, or
environmental review.
* Acknowledgment that the property is offered as is, where is.
* Acknowledgment that the County may accept an offer and then advertise it to begin the upset bid
process.
The County may deem a response non-responsive if the respondent fails to include all required
information.
6.0 Scope and Bid Process
Submission of Initial Offers
Potential bidders shall submit one sealed response containing their full proposed offer package. The
response must be signed by an authorized individual and must clearly state the offered purchase price
and any conditions attached to the offer.
County Review
After the response deadline, the County may open and review all timely submissions. The County
may identify the highest responsive, responsible offer, or the offer otherwise determined to be in the
County's best interest, and may present that offer to the Washington County Board of Commissioners
for consideration.
Offer Acceptance for Advertisement
If the Board elects to proceed, the accepted initial offer shall not constitute the final sale. Instead, it
shall serve as the base offer for public notice and the beginning of the upset bid process. The County
may require the selected offeror to execute an offer to purchase and submit any required deposit
before advertisement.
7.0 Post-Submittal and Upset Bid Procedures
Once an initial offer is accepted for upset bid purposes, the County will advertise the offer in
accordance with applicable North Carolina law. The advertisement will state the amount of the
accepted offer and the deadline for submission of any upset bid.
How an Upset Bid Is Made
Any person wishing to upset the advertised offer must submit:
* A higher written offer in the form required by the County.
* A deposit in the amount required by law.
* The full legal name and contact information of the bidder.
* Any other documentation required by the County Clerk or County Attorney for a valid upset bid
filing.
WASHINGTON COUNTY 4

An upset bid must be timely filed with the office designated in the public notice. Untimely or
incomplete upset bids may be rejected.
Effect of a Valid Upset Bid
If a valid upset bid is received, that bid becomes the new offer subject to further advertisement.
Additional upset bids may then be submitted in successive rounds until no further qualifying upset
bid is received within the statutory filing period.
Final Sale
When the upset bid period closes with no further qualifying bid, the County may present the final
high offer for final approval and closing, subject to all legal requirements. The County reserves the
right to reject the final offer before closing if permitted by law and if doing so is in the County's best
interest.
8.0 Conflict of Interest and Compliance
Offerors must disclose any actual or potential conflict of interest involving Washington County
officials, employees, or agents. By submitting a response, the offeror certifies that no prohibited
conflict exists and that no improper inducements have been offered in connection with this
solicitation.
Offerors are responsible for complying with all applicable federal, state, and local laws associated
with acquisition, ownership, and intended use of the property.
9.0 Public Notice and Withdrawal
Responses become subject to public inspection as permitted by law. The County may publish notices,
bid amounts, and bidder names as required to conduct the upset bid process.
A respondent may withdraw its sealed response prior to the response deadline by submitting a written
request signed by an authorized representative. After opening, withdrawal shall be governed by
applicable law and any terms stated in the offer documents.
10.0 County Terms and Conditions
* The County makes no representation regarding the suitability of the property for the respondent's
intended use.
* The respondent is responsible for conducting its own due diligence, including title review, zoning
verification, utility availability, access, survey, and environmental investigation.
* The County reserves the right to cancel this solicitation or modify the process by addendum.
* Any sale shall be subject to a written purchase contract approved by the County.
* Recording fees, title costs, closing expenses, and any prorations shall be allocated as stated in the
purchase contract.
* Failure by the selected purchaser to timely execute required documents or deliver required
deposits may result in disqualification and selection of another offer or re-advertisement.
WASHINGTON COUNTY 5

11.0 Attachments
The County will incorporate the following documents, as applicable:
* Offer Form
* Bidder Information Form
* Property Information Sheet
* Sample Offer to Purchase and Contract
* Sample Statutory Upset Bid Notice Form
* County Terms and Conditions
Suggested Offer Form Elements
To support uniform submissions, the County will require each bidder to provide the following on a
standardized offer form:
Required Item Description
Bidder name Full legal name of individual or entity
Offer amount Total purchase price offered
Earnest money Deposit proposed with offer
Property identification Parcel and address reference
Contingencies List of any requested contingencies
Closing period Number of days to close after final approval
Signature Authorized signature and date
Optional Notice to Bidders
Potential bidders are advised that submission of a response does not create a contract, does not
guarantee acceptance, and does not eliminate the County's obligation to comply with North Carolina
upset bid procedures before a final sale of surplus property may occur.
WASHINGTON COUNTY 6

Property Disposition
Forms Packet

Offer Form
County Offer Form for Purchase of Real Property
P roperty Name or Reference: _Creswell Schools
Parcel Number(s):98035
Property Address or Location: 115 Middle Street, Creswell, NC 27928
Bidder Full Legal Name: __________________________________________________ __
Entity Type, if applicable: ________________________________________________
Mailing Address: ____________________________________________________ ______City/
State/Zip: _________________________________________________________ __Contact
Person: ___________________________________________________________Ph one
Number: ____________________________________________________________ Email
Address: ____________________________________________________________O ffer
Amount: $____________________________________________________________ Earnest
Money Deposit: $___________________________________________________Clos ing
Period Requested (days after final approval): ________________________
Requested Closing Date, if any: ____________________________________________
Contingencies Requested: Proposed Intended Use of Property:
Additional Terms or Comments:
By signing below, the undersigned submits this offer to the County for consideration and acknowledges that any
acceptance is subject to County approval, applicable law, and any required upset bid process.
Title, if signing for an entity:
Authorized Signature: _____________________________
_____________________________________________
Printed Name: ______________________________________
Date: ________________________________

Bidder Information Form
General Information
Bidder Full Legal Name: ____________________________________________________
Trade Name, if any: _______________________________________________________
Bidder Type: Individual / Corporation / LLC / Partnership / Other _____________
Mailing Address: __________________________________________________________
City/State/Zip: ___________________________________________________________
Primary Contact Person: ___________________________________________________
Phone Number: ____________________________________________________________
Email Address: ____________________________________________________________
If Bidder Is an Individual
Home Address: ____________________________________________________________
City/State/Zip: ___________________________________________________________
If Bidder Is an Entity
Legal Entity Name: ________________________________________________________
State of Formation: _______________________________________________________
Date of Formation: ________________________________________________________
Principal Business Address: ________________________________________________
Authorized Representative: _________________________________________________
Representative Title: _____________________________________________________
Ownership and Authority
Names of Principal Owners, Members, Partners, or Officers:
Is documentation of authority to sign attached? Yes / No