RFP | Forestry | Tunk Block Fire Tunk Creek Rehabilitation Disaster Relief Project - Stream Crossings Reconstruction Comprehensive Engineering Design | Map PDF

Confederated Tribes of the
Colville Reservation
P.O. Box 150, Nespelem, WA 99155 (509) 634-2277
Request For Proposals:
Tunk Block Fire Tunk Creek Rehabilitation Disaster Relief Project -
Stream Crossings Reconstruction Comprehensive Engineering Design
SECTION 1. GENERAL INFORMATION
1.01 Significant Dates
Posted Date: May 14, 2026
Mandatory Site Visit: May 21, 2026
Deadline for Questions: May 26, 2026
Answers Posted: June 2, 2026
Closing Time and Date: June 11, 2026, 3:00 pm
Bid Opening Date: June 15, 2026
1.02 Description of Proposals Sought:
The Confederated Tribes of the Colville Reservation (CTCR) are seeking a qualified contractor to conduct a
comprehensive engineering design including construction-ready package for five (5) existing culvert failures in
the general area of the Tunk Creek watershed within the upcoming 2031 Brown's Pass Timber Sale, located on
the Colville Indian Reservation in northeastern Washington. CTCR aims to replace and manage these stream
crossings for multiple objectives, including but not limited to timber production and tribal member community
benefits. The required end product deliverable will be a comprehensive engineering design report, including
construction specifications to accompany engineering design, and fully developed Engineer's Estimate
construction costs to implement the Engineering Design.
This RFP specifically seeks the services of a highly specialized professional services contractor that has directly
focused and extensive experience that will ultimately provide CTCR with a successful project on the ground
meeting the full requirements of this proposal. To be considered the successful candidate, the potentially
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successful candidate for this RFP must meet the following requirements at the time the RFP response has been
submitted to CTCR:
* Responding company must be a professional engineering firm, with a long significant portfolio of
successful, related projects overall, as subsequently described in conjunction with the USDA NRCS.
The proposed project team must be led by a licensed professional civil engineer with an extensive
history of successful stream restoration projects completed under U.S. Department of Agriculture,
Natural Resource Conservation Service (NRCS) guidelines. Preferably, these prior projects will have
been completed on the Colville Indian Reservation. This specific, extensive NRCS experience is
necessary for completed repair of the subject stream crossings.
* Accordingly, the supporting project team members in associated disciplines such as hydrology,
geotechnical engineering/geology, natural resources, and planning will have similar professional
education, credentials, and work experience in regard to NRCS specific and related stream
reconstruction and restoration projects.
The contractor will be responsible for developing a proposal that aligns with the CTCR Integrated Resource
Management/Forest Management Plans and meet the CTCR's goals and objectives for the project areas. If
selected, contractor will be responsible for providing a comprehensive engineering design and fully developed
construction specifications and engineer's estimate of detailed construction item costs. Field work will include
driving affected existing roads, visiting locations of stream crossing failures, discussion of observations with
CTCR field staff at these culvert failure locations to be repaired. These discussions will be foundational to the
development of the project design/to be produced by the successful RFP response. Finally, contractor will be
expected to assist as needed in CTCR interdisciplinary meetings to gather feedback/defend the project design
and assist with the CTCR 3P review process and National Environmental Policy Act (NEPA) process
requirements as needed.
1.03 About the Confederated Tribes of the Colville Reservation:
The Confederated Tribes of the Colville Reservation is a Sovereign Nation. Presidential Executive Order
established the Colville Indian Reservation in 1872, with a land base of 1.4 million aces, located in North
Central Washington State. The Tribes' Indian Country now includes various off-reservation trust land holdings.
The Tribes' administrative Headquarters are located at the Colville Indian Agency Campus, approximately 2
miles south of Nespelem, WA with offices located throughout our reservation. Tribal business hours are
Monday to Thursday 7:00 am to 5:30 pm excluding Fridays, Saturdays, Sundays, Tribal and Federal holidays.
1.04 Response Format:
Proposals should be prepared simply, providing a straightforward and concise delineation of the Contractors'
approach and capabilities necessary to satisfy the criteria listed in Section 3. Emphasis in the proposals should
be on completeness, clarity of content, and adherence to the presentation structure required by this RFP.
Contractors that deviate from the required format may be deemed non-responsive.
1.05 Completeness of Proposal
The Contractor must submit a completed Proposal signed by a Contractor representative authorized to bind the
proposing Contractor contractually. The Contractor must identify on the form any exceptions the Contractor
takes to the Tribe's RFP or declare that there are no exceptions taken.
1.06 Response Date and Location
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Proposals must be submitted no later than 3:00 p.m., PST, June 11, 2025. For hard copy submissions,
Contractors/Offerors must submit 1 original and 3 bound copies of the proposal no more than 30 pages long,
single-spaced, in a font no smaller than 12 point. Proposals shall be submitted in a sealed envelope that has
clear markings of the responding business name and address and clearly identifies the contents as Tunk Block
Fire Tunk Creek Rehabilitation Disaster Relief Project - Stream Crossings Reconstruction Engineering
Design. Proposals may be sent by electronic mail, regular, or express mail (FedEx or UPS). All proposals and
accompanying documentation will become the property of the Tribes and will not be returned. Contractors
accept all risk of late delivery of emailed proposals regardless of fault. Proposals must be directed at Tmth-
Spusmen Wilder, P.O. Box 111 Nespelem, WA 99155. Emailed proposals should be sent to tmth-
spusmen.wilder.for@colvilletribes.com
1.07 Contractor's Cost to Develop Proposals
Costs for developing proposals in response to the RFP are entirely the obligation of the Contractor and are not
chargeable in any manner to the Tribes-no exceptions.
1.08 Site Visitations
Yes. There will be a required site visit for the proposal process. Upon contract award, there will be site visits
as needed for CTCR interface for CTCR manager-level oversight/orientation, interaction with CTCR field staff
and 3P review/approval process. Also, there will likely be multiple site visits by the contractor for field data
gathering as needed during performance of the contract. The RFP work scope requires scheduling and
attendance of the Contractor's assigned project team, in association with designated CTCR representatives
deemed necessary for successful final overall project completion. By submitting his/her proposal, the
Contractor acknowledges that he/she has satisfied him/herself to the nature of the work requested.
SECTION 2. TERMS AND CONDITIONS
2.01 Questions Regarding the RFP
Requests for interpretation/clarification of this RFP must be emailed to tmth-
spusmen.wilder.for@colvilletribes.com Unauthorized contact with other tribal employees or by any method
other than email regarding this RFP may result in disqualification. All oral communications will be considered
unofficial and non-binding on the Tribes.
All questions must be submitted no later than 3:00 p.m., PST, May 26, 2026. All responses will be posted on the
Tribes' web site at: https://www.colvilletribes.com/rfp no later than 4:00 p.m.PST, June 2, 2026.
2.02 RFP Amendments
The Tribes reserves the right to request any respondent clarify its proposal or to supply any additional material
deemed necessary to assist in the evaluation of the proposal.
The Tribes reserves the right to change the RFP schedule or issue amendments to the RFP at any time. The
Tribes also reserve the right to cancel or reissue the RFP. All such addenda will become part of the RFP. It is
the Contractor's responsibility to check the Tribes' website for the issuance of any amendments prior to
submitting a proposal response.
2.03 Withdrawal of Proposal
Provided notification is received in writing to the address provided in Section 1.05, proposals may be
withdrawn at any time prior to the proposal response due date and time specified. Proposals cannot be changed
or withdrawn after the time designated for receipt.
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2.04 Rejection of Proposals
The Tribes reserves the right to reject any or all proposals, to waive any minor informalities or irregularities
contained in any proposal, and to accept any proposal deemed to be in the best interest of the Tribes.
2.05 Proposal Validity Period
Submission of a proposal will signify the Contractor's agreement that its proposal and the content thereof are
valid for 30 days following the proposal response deadline unless otherwise agreed to in writing by both parties.
The proposal may become part of the Contract negotiated between the Colville Tribes and the successful
Contractor.
2.06 Proposal Signatures
An authorized representative of the Contractor must sign proposals, with the Contractor's address and telephone
information provided. Unsigned proposals will not be considered.
2.07 Insurance Requirements
The selected Offeror shall procure and maintain for the duration of its Contract awarded pursuant to this RFP
insurance against claims for injuries or damages to property, which may arise from or in connection with the
performance of the work by the Offeror, his agents, representatives, employees or subcontractors. The Offeror
shall pay the cost of such insurance. Insurance shall meet or exceed the following unless otherwise approved by
the Colville Tribes.
A. Minimum Insurance
1. Commercial General Liability coverage with limits not less than $1,000.000 per occurrence /
$2,000,000 annual aggregate.
2. Stop Gap/Employers Liability coverage with limits not less than $ 1,000,000 per
accident/disease.
3. Business Automobile Liability coverage with limits not less than $1,000,000 per accident for any
auto.
4. Worker's Compensation coverage as required by the Industrial Insurance Laws of the State of
Washington/
B. Self-Insured Retentions
Self-insured retentions must be declared to and approved in writing by the Colville Tribes.
C. Other Provisions
Commercial General Liability policies shall be endorsed to:
1. Include the Colville Tribes, its officials, employees and volunteers as additional insured.
2. Provide that such insurance shall be primary as respects any insurance or self-insurance
maintained by the Colville Tribes.
3. Each insurance policy shall provide that coverage shall not be canceled except after thirty (30)
days written notice has be given to the Colville Tribes.
D. Acceptability of Insurers
Insurance shall be placed with insurers with a rating acceptable to the Colville Tribes.
E. Verification of Coverage
Offeror awarded a contract under this RFP shall furnish the Colville Tribes with certificates of insurance
required herein. The certificates are to be received and approved by the Colville Tribes before work
commences. The Colville Tribes reserves the right to require complete, certified copies of all required
insurance policies at any time.
F. Subcontractors
Subcontractors hired pursuant to this RFP must provide coverage, which compiles with the requirements
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stated herein.
2.08 Retainage/Performance Bond
Any contract negotiated in response to this RFP will require either a 15% retainage or a performance bond.
Any contract awarded with a value greater than $100,000 will require a performance bond.
2.09 Ownership of Documents
Any reports, studies, conclusions, and summaries prepared by the Contractor shall become the property of the
Tribes. The Tribes may provide the Contractor with a limited license to use such material.
2.10 Hold Harmless
The Contractor shall hold harmless, defend, and indemnify the Tribes and the Tribes officers, agents, and
employees against any liability that may be imposed upon them by reason of the Contractor's failure to provide
worker's compensation coverage or liability coverage.
2.11 Limitations on Costs and Expenses
The Contractor's cost proposal may not include: any costs that can be described as overhead, including
secretarial, clerical, or file management work; on-line research services charges (in-house photocopying;
unnecessary express mail/overnight courier mailings); or for developing invoices for the Tribes.
2.12 Dispute Resolution and Venue
The Tribes will require the selected Contractor to expressly consent to the jurisdiction of the Colville Tribal
Court for any and all disputes that may arise from the Tribes engagement of the Contractor's services, including
the application of tribal law.
2.13 Appropriated Funds
Any contract awarded pursuant to this RFP is subject the Tribes' appropriation and budgetary process, which
operates on a fiscal year from October 1 to September 30. Any required payments under the contract are
contingent on the availability of funds in the tribal treasury. As funds are appropriated yearly any contract
awarded would be for the remainder of the fiscal year, at which time it would be renewable on a yearly basis.
2.14 Indian Preference
Indian preference applies to any award of contract pursuant to this RFP and the Contractor shall comply with all
applicable Indian preference requirements set forth in Chapter 10-1, the Colville Tribal Employment Rights
Ordinance (TERO), and Chapter 10-3, Indian Preference in Contracting. The tribal code is available at
https://www.cct-cbc.com/current-code/.
2.15 Debarment
Selected Contractor must sign a Certification Regarding Debarment and Suspension (See Attachment B).
2.16 Contract
The selected Offeror will be required to enter into the Colville Tribes' standard form contract which will
include a "no assignment" provision indicating that the Contract may not be assigned without written consent of
the Tribes. Any increase in contract price following execution of the contract requires a written modification to
the term to continue.
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SECTION 3. REQUESTED SERVICES
3.01 Duration of Services
The Tribes anticipates the service period for this work TBD with selected bidder, but no longer than three
months, and on an as-needed period for the term of the Contract to be issued pursuant to this RFP. However, if
the work extends beyond this period, and as stated in Section 2.13, any agreement would be year-to-year and
require an agreed-upon modification to the term to continue.
3.02 Scope of Work
CTCR Forestry provides the following tasks and description of methods to assist contractors with proposal
development. Prospective contractors are welcome to provide recommendations or potential alternatives in
their proposals for consideration by the CRCR Forestry review team.
Road Engineering and Construction Costs
The contractor will be responsible for developing a proposal that aligns with the CTCR Integrated Resource
Management/Forest Management Plans and meet the CTCR's goals and objectives for the project areas. The
contractor will be responsible for providing a comprehensive engineered design and fully developed construction
specifications and engineer's estimate of detailed construction item costs to replace 5 stream crossings that failed
during heavy debris flows. Field work will include driving affected existing roads, visiting locations of stream
crossing failures, discussion of observations with CTCR field staff at these culvert failure locations to be repaired.
These discussions will be foundational to the development of the project design/to be produced by the successful
RFP response. Finally, contractor will be expected to assist as needed in CTCR interdisciplinary meetings to
gather feedback/defend the project design and assist with the CTCR 3P review process and National
Environmental Policy Act (NEPA) process requirements as needed.
3.03 Required Information
The Contractor's Proposal must include the following:
A. Title Page. Show Request For Proposal (RFP) subject, name of Contractor, address, telephone and fax
numbers, name of contact person and date of submission. (See Attachment A.)
B. Transmittal Letter. A one- or two-page summary stating the Contractor's understanding of the work to be
done and making a positive commitment to perform the work.
C. Table of Contents. A clear identification of the material by section and page number.
D. Profile of the Contractor. Include location of the Contractor's office(s), number of partners, associates, and
other professional staff. Describe the range of activities performed by your Contractor.
E. Approach. Provide a clear description of the Contractor's anticipated approach for providing these services.
F. Contractor Organization and Management. Show the team proposed for the work identified, including the
identification of persons assigned to individual tasks, and, if applicable, the function and responsibilities for
major subcontractors.
G. Statement of Qualifications.
(1) Experience of Contractor: Provide a statement of the Contractor's experience in engineering existing
damaged stream crossings and stream restoration projects.
(2) Experience/Qualifications of Assigned Professionals: Provide resumes for the individuals who would likely
be assigned to this work including education, licensing information, background accomplishments, relevant
continuing professional education and any other pertinent information for each of the key personnel to work on
the project. Offerors must include a statement in the proposal to the effect that "the key personnel assigned to
this project as described in this proposal will not be removed from the audit without prior approval of the
Tribes' Contract Officer Representative."
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H. Current Assignments. Provide a statement concerning the Contractor's ability to devote sufficient time and
resources to this type of work in relation to existing or anticipated assignments of the Contractor.
I. Disclosure of Potential Conflicts of Interest. Provide a statement regarding any potential conflict of interest
issues the Contractor might have or encounter in providing these services to the Colville Tribes.
J. Detailed Cost Proposal. Provide a detailed statement of any and all costs for providing these services. This
statement must include proposed hourly rates for all persons employed by or contracting with the Contractor to
provide the work described herein, as well as rates for travel and other expenses when travel is necessary.
SECTION 4. PROPOSAL EVALUATION
4.01 Evaluation Procedures
A Selection Committee will evaluate proposals. The selection will consider how well the Contractor's proposal
meets the needs of the Tribes as described in the Contractor's response to each requirement listed in Section
3.03. In evaluating the proposals, the Tribes will use a criteria evaluation process. Evaluations will be based on
criteria as outlined in Section 4.02. All proposals will be evaluated using the same criteria and weighting. Any
proposal that does not contain each element described in this RFP, fully completed, initialed or executed, as
appropriate, may be judged to be incomplete and may not be considered further.
4.02 Scoring and Evaluation Factors
The evaluation factors reflect a wide range of considerations. While cost is important, other factors are also
significant. Consequently, the Tribes may select a contract other than the one providing the lowest cost solution.
The objective is to choose the entity capable of providing reliable and effective services within a reasonable
budget.
An award will be made to a responsible Indian Offeror if its proposed price is within 10% of the lowest non-
Indian Offeror's Proposal Price and the Indian Offeror provides documentation of having the expertise and
experience necessary to satisfactorily complete the work required.
Evaluation will be based on the following criteria:
1) Responsiveness of the proposal clearly stating an understanding of the work to be performed. (0-15)
2) Reasonableness of overall time estimates as well as the time estimates for each major section of the
work to be performed (0-5)
3) Qualifications and experience of Offeror (0-25)
4) Experience of Offeror in advising clients on the feasibility and desirability of proposed engineer designs,
including expertise in determining the fair market value of any proposed designs, the optimal (from the
Tribes' perspective) term of such designs and alternatives, and other provisions which should be
included in the engineer designs to provide the greatest benefits to the Tribes and its Tribal members. (0-
20)
5) Qualifications and experience of staff to be assigned. Education, position in the Contractor, and years
and types of experience will be considered (0-10)
6) Cost (0-10)
7) TERO (0-15) as follows:
(A) Tier 1: 100% Colville Business Enterprise (15)
(B) Tier 2: Colville Family Business Enterprise (12)
(C) Tier 3: Colville Business Enterprise (9)
(D) Tier 4: Indian Business Enterprise (6)
(E) Tier 5: Indian owned business not certified by the Colville Tribes (5)
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Maximum Points: (100)
4.03 In-Person Discussion Sessions
One or more Offerors who have scored well on the evaluation may be invited by the Tribes, without cost to the
Tribes, to a discussion with the Colville Business Council, the managers of relevant tribal programs, and others
invited to the Session to provide the Offeror the opportunity to demonstrate its services, to discuss its
approach/methodologies, implementation process, schedule, staffing and other applicable professional services.
The Discussion Session will be informal, as the Tribe is not interested in a sales presentation by Offeror but
rather an interactive discussion with the CBC; it is important that those key personnel identified by the Offeror
to be assigned to the project will fully participate in the presentation and discuss.
4.04 Final Selection
The Selection Committee will formulate their recommendation for award of the Contract, which will be
forwarded to the Colville Business Council for formal acceptance.
4.05 Contract Award and Execution
The Tribes reserves the right to make an award without further discussion of the proposals submitted.
Therefore, proposals should be initially submitted on the most favorable terms the Contractor can offer. This
should not be interpreted to prohibit either party from proposing additional contract terms and conditions during
negotiations of the final document.
The RFP document and the successful Contractor's/Offeror's proposal response, as amended by agreement
between the Tribes and the Contractor/Offeror, including e-mail or written correspondence relative to the RFP,
may become part of the Contract between the Tribes and the successful Contractor/Offeror. Additionally, the
Colville Tribes may verify the Contractor's/Offeror's representations appearing in the proposal. Failure of the
Contractor/Offeror to perform as represented may result in elimination of the Contractor/Offeror from
competition or in Contract cancellation or termination.
The apparent successful Contractor/Offeror will be expected to enter into a contract with the Tribes. If a
contract is not entered into with a reasonable time after selecting the proposal, the Tribes may elect to cancel the
award or award the Contract to the next highest ranked Offeror. The Tribes shall not be bound or in any way
obligated until both parties have executed a contract. No party may incur any chargeable costs prior to the
execution of a final contract.
After opening and ranking, an award may be made on the basis of the proposals initially submitted, without
discussion, clarification or modification, or, the Tribes may discuss with the selected Contractor offers for cost
reduction and other elements of the Contractor's proposal. If the Tribes determines that it is unable to reach a
contract satisfactory to the Tribes with the selected Contractor, then the Tribes will terminate discussions with
the selected Contractor and proceed to the next Contractor in order of selection ranking until a contract is
reached or the Tribe has rejected all proposals. The Tribes will not disclose any information derived from the
proposals submitted from competing offers in conducting such discussions.
The Tribes reserves the right to award a contract for all or any portion of the requirements proposed by reason
of this request, award multiple Contracts, or to reject any and all proposals if deemed to be in the best interests
of the Tribes and to re-solicit for proposals, or to reject any and all proposals if deemed to be in the best
interests of the Tribes and to temporarily or permanently abandon the procurement.
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ATTACHMENT A:
PROPOSAL COVER PAGE
Brown's Pass Timber Sale -Tunk Creek Crossings Repairs Initial Site Investigation
Company Name_________________________________________ Date______________
Address__________________________________________________________________
Contact Person and Title: _____________________________________________________
Telephone Number_________________________ Fax Number_____________________
Email address________________________________________
Length of time in business_______________________________________
Gross revenue for the prior fiscal year (in US dollars). ______________________________
Total number of similar clients served in similar capacity____________________________
TOTAL ESTIMATED PRICE OF SERVICES (Attach detailed budget if necessary)
Cost of Services (Anticipated Total Hours x Rate) __________________
Overhead costs (describe) ___________________
Necessary travel ___________________
TERO Fees ___________________
Other (describe) ___________________
Total Price $ _________________
Authorized Offeror Signature____________________________________________
Telephone_______________________________
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ATTACHMENT B: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, PROPOSED
DEBARMENT, AND OTHER RESPONSIBILITY MATTERS.
A. The Contractor certifies, to the best of its knowledge and belief, that:
1. The Contractor/any of its Principals-
(a) Are ( ) are not ( ) presently debarred, suspended, proposed for debarment, or declared ineligible for
the award of contracts by any Federal agency or any Tribal Government.
(b) Have ( ) have not ( ), within a 7 year period preceding this offer, been convicted or had a civil
judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state or local) contract or subcontract; violation of Federal
or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery,
bribery, falsification or destruction or records, making false statements, tax evasion, ore receiving stolen
property; and
(c) Are ( ) are not ( ) presently indicted for, or otherwise criminally or civilly charged by a government
entity with, commission of any of the offenses enumerated in subdivision (A)(1)(b) above.
(d) The Contractor has ( ) has not ( ), within a 7-year period preceding this offer, had one or more
contracts terminated for default by any Federal agency or any Tribal Government.
2. Principals for the purposes of the certification, mean officers; directors, owners, partners, and persons
having primary management or supervisory responsibilities within a business entity (e.g. general manager; plant
manager, head of a subsidiary, division, or business segment, and similar positions). If this certification
concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious,
or fraudulent certification may render the maker subject to prosecution under 18 U.S.C. 1001.
B. The Contractor shall provide immediate written notice to the Contract Officer if at any time prior to
contract award the Contractor learns that its certification was erroneous when submitted or has become
erroneous by reason of changed circumstances.
C. A certification that any of the items in paragraph (A) of this provision exists will not necessarily result in
withholding of an award under this solicitation. However, the certification will be considered in connection
with a determination of the Contractor's responsibility. Failure of the Contractor to furnish a certification or
provide such additional information as requested by the Contracting Officer may render the Contractor's
proposal non-responsive.
D. Nothing contained in the foregoing shall be construed to require establishment of a system or records in
order to render, in good faith, the certification required by paragraph (A) of this provision. The knowledge and
information of a Contractor is not required to exceed that which is normally possessed by a prudent person in
the ordinary course of business dealings.
E. The certification in paragraph (A) of this provision is a material representation of fact upon which
reliance was placed when making award. If it is later determined that the Contractor knowingly rendered an
erroneous certification, in addition to the remedies available to the Government, the Contracting Officer may
terminate the contract resulting from this solicitation for default.
I hereby certify that the information above is true accurate and complete under penalty of fraud.
_____________________________________
Authorized Signature
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