RFP 26-0313200 Force Main Flow Metering Network Installation, Integration & Maintenance

CITY OF OPA-LOCKA
RFP: 26-0313200
Request for Proposals (RFP)
Force Main Flow Metering Network Installation,
Integration & Maintenance
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Table of Contents
I. Proposal Guidelines
a. Advertisement
b. Proposal Submission
c. Calendar Events/Important Dates
d. Cone of Silence
II. Nature of Services Required
a. Purpose
b. Scope of Work
c. Contents of Proposal
III. General Requirements
a. Rules for Proposal
b. Submission Guidelines
c. References
IV. Evaluation and Selection Process
a. Review of Proposals
b. Evaluation Criteria
V. Attachments
a. Proposer Qualifications
b. Cost Proposal Form
c. Certification Regarding Debarment
d. Drug Free Workplace
e. Non-Collusion Affidavit
f. Non-Discrimination Affidavit
g. E-Verify Form
h. Anti-Kick Back Affidavit
i. Client Reference Form
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ADVERTISEMENT
RFP 26-0313200
The City of Opa-locka, Florida, invites qualified and experienced contractors to submit sealed proposals for the
complete deployment of a force main flow metering network across its wastewater collection system.
Proposals may be submitted via one of two methods:
1. Electronic Submission via DemandStar: Proposals may be submitted through
www.demandstar.com (e-bid) by 2:00 p.m. ET on the designated due date. The City strongly
prefers and encourages electronic submissions.
2. Submission via Postal Mail: Sealed proposals may be submitted via mail to the address below by
2:00 p.m. ET on the due date. Any Request for Proposals. (RFP) package that arrives after the
specified closing time will be returned unopened.
Instructions for Postal Mail Submission:
Please submit one (1) original proposal, six (6) copies, and one copy of the proposal package on a USB
flash drive in PDF format. All materials should be enclosed in sealed envelopes or packages. The
envelopes or packages must be addressed to the City Clerk's Office, City of Opa-locka, Florida, and
marked as follows: RFP 26-0313200 Force Main Flow Metering Network Installation, Integration &
Maintenance.
Mailing Address:
City of Opa-locka
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
Proposers desiring information for use in preparing proposals may obtain a set of such documents by
visiting the City's website at www.opalockafl.gov or www.demandstar.com. The City reserves the right
to accept or reject any and all proposals and to waive any technicalities or irregularities therein. The
City reserves the right to award the contract to that Proposer(s) whose proposal best complies with the
RFP NO: 26-0313200 requirements.
A Site Visit Walkthrough is scheduled on Tuesday, February 16, 2026, at 12:00 PM (noon) at 780
Fisherman Street, 4th floor, Opa-locka, FL 33054. For more information, please email Jay Bergel at
jbergel@opalockafl.gov
Joanna Flores
City Clerk
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PART I
PROPOSAL GUIDELINES
1-1. Introduction: The City of Opa-locka is seeking proposals from experienced and qualified firms
or individuals for professional Force Main Flow Metering Network Installation, Integration &
Maintenance.
1-2. Proposal Submission and Withdrawal: The City of Opa-locka will be accepting proposals by
mail; however, it is your responsibility to submit your proposal by the due date. In addition,
proposals may be submitted via www.demandstar.com (e-bid). The City must receive all the
proposals by 2:00 pm (ET) on 03/13/26. The address to submit sealed proposals is listed below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
To facilitate processing, please clearly mark the outside of the proposal package as follows: RFP NO.
26-0313200 - Force Main Flow Metering Network Installation, Integration & Maintenance.
This package shall also include the Proposer's return address.
Proposers may withdraw their proposals by notifying the City in writing at any time prior to the
deadline for proposal submittal. After the deadline, the proposal will constitute an irrevocable offer,
for a period of 30 days. Once opened, proposals become a record of the City and will not be returned
to the Proposer.
The City cautions Proposers to ensure actual delivery of mailed or hand-delivered proposals directly
to the City Clerk's Office at 780 Fisherman Street, 4th Floor, Opa-locka, Florida 33054 prior to the
deadline set for receiving proposals. Telephone confirmation of timely receipt of the proposal may
be made by calling (305) 688-4611, Option 1, before the proposal closing time. Any proposal
received after the established deadline will not be considered and will be returned unopened to the
Proposer(s).
1-3. Number of Copies: Proposers shall submit an original and six (6) copies (a total of 7) plus one
copy on USB Flash Drive in PDF format of the proposal in a sealed, opaque package marked as noted
above. The Proposer will be responsible for timely delivery, whether by personal delivery, US Mail,
or any other mode of delivery.
1-4. Development Costs: Neither the City nor its representatives shall be liable for any expenses
incurred in connection with the preparation of a response to this Request for Proposals. Proposers
should prepare their proposals simply and economically, providing a straightforward and concise
description of the Proposer's ability to meet the requirements of the RFP.
1-5. Inquiries: The City Clerk and or the Procurement Officer will receive written requests for
clarification concerning the meaning or interpretations of the RFP. City personnel are authorized
only to direct the attention of prospective Proposers to various portions of the RFP so that they may
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read and interpret such for themselves. No employee other than the City's Purchasing Officer is
authorized to interpret any portion of this RFP or give information as to the requirements of the
RFP in addition to what is contained in the written RFP document.
1-6. Addenda: The City may record its response to inquiries and any supplemental instructions in
the form of written addenda. The City may post addenda on the City's website up to five (5) calendar
days before the date fixed for receiving the proposals. Proposers shall contact the City to ascertain
whether any addenda have been issued. Failure to do so could result in an unresponsive proposal.
Any oral explanation given before the RFP opening will not be binding.
All Proposers are expected to carefully examine the proposal documents. Any ambiguities or
inconsistencies should be brought to the attention of the City's Purchasing Officer through written
communication prior to the opening of the proposals.
1-7. Contract Awards: The City anticipates entering into an Agreement with the Proposer who
submits the proposal judged by the City to be most advantageous.
The Proposer understands that this RFP does not constitute an offer or an Agreement with the
Proposer. An offer or Agreement shall not be deemed to exist and is not binding until proposals are
reviewed and evaluated by appointed staff, the best proposal has been identified, approved by the
appropriate level of authority within the City and executed by all parties. The City reserves the right
to reject all proposals, to abandon the project and/or to solicit and re-advertise for other proposals.
1-8. Contractual Agreement: This RFP and Proposer proposal shall be included and incorporated in
the final award. The order of contractual precedence will be the Contract or Agreement document,
original Terms and Conditions, and Proposer response. All legal action necessary to enforce the
award will be held in Miami-Dade County and the contractual obligations will be interpreted
according to the laws of Florida. Any additional contract or agreement requested for consideration
by the Proposer must be attached and enclosed as part of the proposal.
1-9. Selection Process: The proposals will be evaluated and assigned points. The Proposer with the
highest number of points will be ranked first; however, nothing herein will prevent the City from
assigning work to any firm deemed responsive and responsible.
1-10. Public Records: Upon award recommendation or ten (10) days after opening, whichever
occurs first, proposals become "public records" and shall be subject to public disclosure consistent
with Chapter 119 Florida Statutes. Proposers must invoke the exemptions to disclosure provided
by law in response to the RFP and must identify the data or other materials to be protected and
must state the reasons why such exclusion from public disclosure is necessary. Document files may
be examined during normal working hours.
1-11. News Releases: The Proposer shall obtain the prior approval of the City Manager's Office for
all news releases or other publicity pertaining to this RFP or the service, study, or project to which
it relates.
1-12. Insurance: The awarded Proposer(s) shall maintain insurance coverage. In the event the
Proposer is a governmental entity or self-insured organization, different insurance requirements
may apply. Misrepresentation of any material fact, whether intentional or not, regarding the
Proposer's insurance coverage, policies or capabilities may be grounds for rejection of the proposal
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and rescission of any ensuing Agreement.
Insurance Requirements
The selected proposer must maintain comprehensive insurance coverage throughout the term of
the agreement, including but not limited to:
* Commercial General Liability Insurance:
Minimum coverage of $1,000,000 per occurrence and $2,000,000 aggregate for bodily
injury, personal injury, and property damage. The City must be named as an Additional
Insured.
* Workers' Compensation Insurance:
Coverage compliant with state law for all employees of the proposer.
Employers' Liability coverage of at least $500,000 per incident.
* Automobile Liability Insurance (if applicable):
Minimum coverage of $1,000,000 per occurrence for any vehicles used in the operation of
the facility.
* Umbrella/Excess Liability Coverage:
Minimum of $2,000,000 in additional coverage beyond general liability limits.
* Professional Liability Insurance (if applicable):
If the proposer provides specialized professional services, such as consulting or educational
programming, they must carry $1,000,000 in professional liability insurance.
* Indemnification Clause:
The proposer agrees to indemnify, defend, and hold harmless the City, its officers, employees,
and agents from any claims, liabilities, damages, or expenses arising from the proposer's
operations or negligence.
All insurance policies must be provided by insurers licensed to operate in the state and must
remain in force for the duration of the agreement. Proof of insurance coverage must be submitted
to the City before contract execution and must be updated annually.
1-13. Licenses: Proposers, both corporate and individual, must be fully licensed and certified to
operate in the State of Florida at the time of RFP submittal. The proposal of any Proposer which
does not meet these criteria shall be rejected.
1-14. Public Entity Crimes: Award will not be made to any person or affiliate identified on the
Department of Management Services' "Convicted Vendor List". This list is defined as consisting of
people and affiliates who are disqualified from public contracting and purchasing process because
they have been found guilty of a public entity crime. No public entity shall award any contract to or
transact any business in excess of the threshold amount provided in Section 287.017 Florida
Statutes for Category Two (currently $35,000) with any person or affiliated on the "Convicted
Vendor List" for a period of thirty-six (36) months from the date that person or affiliate was placed
on the "Convicted Vendor List" unless that person or affiliate has been removed from the list. By
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signing and submitting the RFP proposal forms, Proposer attests that they have not been placed on
the "Convicted Vendor List".
1-15. Code Of Ethics: If any Proposer violates or is a party to a violation of the code of ethics of the
City of Opa-locka, Miami-Dade County or the State of Florida with respect to this proposal, such
Proposer may be disqualified from performing the work described in this proposal or from
furnishing the goods or services for which the proposal is submitted and may be further disqualified
from submitting any future proposals for work, goods, or services for the City of Opa-locka.
1-16. Drug-Free Workplace: Preference shall be given to Proposers with Drug-Free Workplace
(DFW) programs. Whenever two or more proposals which are equal with respect to price, quality,
and service are received by the City for the procurement of commodities or contractual services, a
proposal received from a Proposer that completes the attached DFW form certifying that it is a DFW
shall be given preference in the award process.
1-17. Permits and Taxes: The Proposer shall procure all permits, pay all charges, fees, and taxes,
and give all notices necessary and incidental to the due and lawful prosecution of the work.
1-18. Protests: Protests of the plans, specifications, and other requirements of the Request for
Proposal and bids must be received in writing by the City Clerk's Office at least ten (10) working
days after the scheduled bid opening. A detailed explanation of the reason for the protest must be
included. Protests of the award or intended award of the bid or contract must be in writing and
received in the City Clerk's Office within seven (7) working days of the notice of award. A detailed
explanation of the protest must be included.
1-19. Termination for Convenience: A contract may be terminated in whole or in part by the City at
any time and for any reason in accordance with this clause whenever the City shall determine that
such termination is in the best interest of the City. Any such termination shall be initiated by the
delivery to the contractor at least five (5) working days before the effective date of the Notice of
Termination specifying the extent to which performance shall be terminated and the date upon
which termination becomes effective. An equitable adjustment to the contract price shall be made
for the completed service, but no amount shall be allowed for anticipated profit on unperformed
services.
1-20. Cone of Silence: This solicitation is subject to a Cone of Silence pursuant to Section 2-320.2 of
the City of Opa-locka's Code of Ordinances. A cone of silence shall be applicable to all City staff, the
Mayor and City Commission and its staff, the City Attorney and his/ her staff, the City Clerk and his/
her staff regarding any communication relating to requests for proposal (RFP), requests for
qualification (RFP), invitations to bid (ITB), request for letters of interest (RFLI), or any other
advertised solicitations for the provision of goods and services, professional services, and public
works or improvements.
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CALENDAR EVENTS
EVENT DATE/LOCATION
Release Date 2/2/26
Pre-Bid (walkthrough) 2/16/26
Written Questions Due 2/24/26 @ 5:00pm Email questions to jbergel@opalockafl.gov
With Subject line "RFP No: Bid Questions"
Response to Questions 3/3/26 @ 5:00pm (ET)
Due Date/Bid Opening 3/13/26 @ 2:00 pm (ET)
Evaluation Committee TBA
Meeting
Award Recommendation TBA
Commission Approval TBA
Post Award TBA
PART II
NATURE OF SERVICES REQUIRED
2-1 PURPOSE FOR SERVICES
The City of Opa-locka, Florida, invites qualified and experienced contractors to submit sealed
proposals for the complete deployment of a force main flow metering network across its
wastewater collection system. The project entails the supply, installation, calibration, integration,
and maintenance of 15 to 25 flow meters on existing force mains ranging in diameter from 6" to 16".
The system must be fully integrated with the City's SCADA platform and provide real-time
monitoring capabilities for operational optimization, maintenance planning, and regulatory
compliance. This RFP outlines the required scope of services, technical specifications, contractor
qualifications, submission requirements, and evaluation criteria to ensure successful
implementation.
Definitions & Abbreviations
* SCADA - Supervisory Control and Data Acquisition
* NEMA - National Electrical Manufacturers Association
* IP Rating - Ingress Protection Rating
* FDEP - Florida Department of Environmental Protection
* PSI - Pounds per Square Inch
* GPS - Global Positioning System
* OEM - Original Equipment Manufacturer
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2.2 SCOPE OF SERVICES & REQUIREMENTS
General Requirements
The purpose of this specification is to define the furnishing, installation, operation, and maintenance
of force main flow meters in the City of Opa-locka's wastewater system. These meters will provide
continuous, accurate, and real-time flow monitoring in force mains with diameters up to 16 inches.
The selected meters must be capable of:
* Measuring flow under pressurized conditions in closed pipelines.
* Operating in varied wastewater conditions, including raw sewage with solids.
* Transmitting data wirelessly to a secure web-based platform or SCADA system.
* Requiring minimal maintenance and calibration.
* Meeting American Water Works Association (AWWA) and Florida Department of
Environmental Protection (FDEP) standards.
Approved Flow Meter Technologies
Based on technical evaluation, the following metering technologies are approved for installation:
1. Primary Technology: Magnetic Flow Meters (Mag Meters)
a. Best for permanent, high-accuracy flow measurement.
b. Requires an external power supply.
c. Suitable for pipes 6" to 16" in diameter.
d. Must have flanged or hot-tap installation options.
2. Alternative Option: Doppler Ultrasonic Flow Meters
a. Suitable for pipes 12 inches or locations with difficult access.
b. Clamp-on design available for non-intrusive installation.
c. Battery-powered options available for remote areas.
Only meters from recognized manufacturers with proven reliability in wastewater force mains will
be considered.
Performance Requirements
Flow Measurement Accuracy
* Magnetic Flow Meters: 0.5% accuracy or better.
* Ultrasonic Doppler Meters: 2-5% accuracy.
* Flow range: 0.1 ft/s to 20 ft/s.
* Must accommodate variable wastewater conditions, including solids, grease, and entrained
air.
Pressure Rating
* Minimum 150 PSI working pressure.
* Must withstand pump cycling and transient pressure surges.
Pipe Diameter Compatibility
* Compatible with force mains ranging from 6 inches to 16 inches.
* Manufacturer must provide certification of performance across these pipe sizes.
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Data Logging & Transmission
* Meters must log flow rate, velocity, and totalized flow.
* Data transmission at 5-minute intervals, uploaded at least once daily.
* Capable of integration with SCADA, cellular (4G/LTE), or satellite-based telemetry.
* Secure, password-protected online portal for real-time monitoring.
Power Supply Options
* Primary power source: 110V AC or 24V DC.
* Alternative (if no power available): Battery-operated ultrasonic meters.
* Backup power system (e.g., solar with battery storage) required for off-grid locations.
Installation Requirements
Meter Placement & Straight Pipe Requirements
* Flow meters shall be installed in accordance with manufacturer specifications.
* Ultrasonic meters must be installed according to the manufacturer's guidelines to ensure
correct alignment.
* Hot-tap installation must be used when cutting the force main is not feasible.
* Meter provider will be responsible for installation, repair, calibration and replacement of
meters.
Site Preparation
* Contractor must verify pipe material, location, and diameter before installation.
* Any required bypass systems must be included in the installation plan.
* Contractor must provide all necessary confined space entry equipment and traffic control.
Sensor & Meter Protection
* All sensors must be sealed and corrosion-resistant (NEMA 6P or IP68-rated enclosures).
* Meters must be protected against vibration, shock, and environmental conditions.
Maintenance & Calibration Requirements
Routine Maintenance
* All meters must be serviced at least quarterly.
* Battery-powered meters must have battery life monitoring, ensuring replacement before
battery falls below 10%.
* Flow meters must undergo preventative maintenance per manufacturer recommendations.
Calibration
* Meters must be factory-calibrated before installation.
* Calibration checks must be conducted annually using an independent validation method.
* Contractor must provide a detailed calibration procedure and test certificates.
Warranty & Service Requirements
* Minimum 5-year warranty on manufacturing defects.
* Service contract options must be included for extended maintenance support.
* Manufacturer must provide 24/7 technical support for troubleshooting issues.
Data Management & Integration
Online Monitoring Portal
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