RFP for Water and Sewer Supplies

Agency: City of Carrollton
State: Texas
Type of Government: State & Local
Posted Date: Aug 16, 2019
Due Date: Sep 4, 2019
Solicitation No: 19-045
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
CONTRACT STATUS Number Description Opening Date Opening Time Tab Sheet
Open to Receive 19-045

RFP for Water and Sewer Supplies

Pricing Sheet - PLEASE NOTE THIS FILE MUST BE SUBMITTED ELECTRONICALLY, (ON A FLASH DRIVE ONLY) AND MUST BE SUMITTED IN EXCEL FORMAT ONLY

Previous Year Bid - TAB

09/04/2019 11:00 AM -

Attachment Preview

GENERAL CONDITIONS
AND
SPECIFICATIONS
FOR
REQUEST FOR PROPOSAL FOR WATER & SEWER SUPPLIES
RFP # 19-045
CLOSING DATE:
WEDNESDAY, SEPTEMBER 4, 2019
11:00 AM (CST)
ALL ITEMS LISTED IN THIS BID MUST BE DOMESTIC ONLY AND ALL SEWER
FITTING MUST BE GASKETED FITTING.
RFP# 19-045 Water and Sewer Supplies
TABLE OF CONTENTS
Table of Contents ………………………………………………………………………….…………………... 2
Notice to Bidders ……………………………………………………………………………………………… 3
Part I General Conditions ……………………………………………………………...……………………. 4
Part II Instructions to Bidders ………………………………………………………………………............ 14
Business Propose and Special Conditions ……………………………………………………………….......... 15
Part III All Necessary Forms for Completions …………………………………………………………….. 17
Proposal of Bidders …………………………………………………………………………………….. 18
Attachment A – Conflict of Interest Questionnaire ……………………………………….……………. 21
Attachment B - Certificate of Interested Parties ……………………………………………………….... 25
Attachment C - Pricing Sheet ………………... ……………………………………………………….... 26
Attachment D – RFP Criteria ……………………………………………………………………………. 27
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RFP# 19-045 Water and Sewer Supplies
NOTICE TO BIDDERS
Sealed Request for Proposal’s will be received by the City of Carrollton at the office of Patricia Helms, Purchasing
Manager, Carrollton City Hall Building, 1945 E. Jackson Road, Carrollton, Texas 75006-1790 until the hour of 11:00
AM (CST) on the 4th day of September, 2019; at which time proposals duly delivered and submitted will be
considered for supplying the following:
RFP FOR WATER & SEWER SUPPLIES
RFP # 19-045
Any proposals received after stated closing time will be returned unopened. If proposals are sent by mail to
the Purchasing Manager, the proposer shall be responsible for actual delivery of the proposal to the
Purchasing Manager before the advertised date and hour for opening of proposals. If mail is delayed by the
postal service, courier service, an internet service provider or in the internal mail system of the City of
Carrollton beyond the date and hour set for the request for proposal opening, request for proposals thus
delayed will not be considered and will be returned unopened. The City Hall Building business hours are:
Monday- Thursday, 7:30 AM to 5:30PM, and Friday, 7:30 AM to 11:30 PM.
Information concerning the proposal specifications may be obtained by emailing
joel.armstrong@cityofcarrollton.com. RFP RESPONSES WILL NOT BE ACCEPTED AT THIS EMAIL
ADDRESS. Information on the bid/proposal process/procedures may be obtained from Patricia Helms,
Purchasing Manager at (972) 466-3115 or purchasing@cityofcarrollton.com.
Until the final award by the city of Carrollton, said City reserves the right to reject any and/or all bids, to waive
technicalities, to re-advertise, to proceed otherwise when the best interests of said City will be realized hereby. Bids
will be submitted sealed and plainly marked with the date and time of opening.
The City of Carrollton Municipal Building is wheelchair accessible. For accommodations needed for bid openings,
please contact the Purchasing Office 72 hours in advance at (972) 466-3133.
CITY OF CARROLLTON, TEXAS
Patricia Helms, Purchasing Manager
Publication Dates: Sunday, August 18, 2019 & Sunday, August 25, 2019
Closing Date:
Wednesday, September 4, 2019 11:00 AM (CST)
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RFP# 19-045 Water and Sewer Supplies
PART I
GENERAL CONDITIONS
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RFP# 19-045 Water and Sewer Supplies
GENERAL CONDITIONS
1.1 ADDENDA
It is the responsibility of the Vendor to check for addenda. Addenda will be posted to the City’s website:
www.cityofcarrollton.com/purchasing
1.2 ASSIGNMENT OF REQUEST FOR PROPOSAL/CONTRACT
The successful proposer may not assign their rights and duties under an award without the written consent of
the City Manager or Assistant City Manager authorized to bind City on. Such consent shall not relieve the
assignor of liability in event of default by their assignee.
1.3 REQUEST FOR PROPOSAL CONSIDERATION / TABULATION
After request for proposals are opened and publicly read, the request for proposals will be tabulated for
comparison on the basis of the request for proposal prices and quantities (lowest responsible Vendor) or by
the best value method shown in the Proposal. Until final award of the Contract, the city reserves the right to
reject any or all request for proposals, to waive technicalities, to re-advertise for new request for proposals,
or to take other action deemed in the best interests of the City.
Proposals will be rated based on the following criteria:
Pricing of requested items …………………………………………………………. 70%
Ability to deliver product in a timely manner……………………………………… 15%
Vendor History/Performance ………………………………………………………. 15%
1.4 REQUEST FOR PROPOSAL SUBMISSION
Request for Proposals may be submitted in person, or by mail.
Submit proposals via mail to PO Box 110535, Carrollton, TX 75011-0535.
To submit a proposal via mail, all documents must be returned and an original signature provided on
the proposal to bidders sheet.
RFP’s will not be accepted in either format without a signature.
The City is not responsible for mail service. See page 2, paragraph 2 of the Notice to Bidders.
Proposals must be marked on the outside of the packaging, “RFP# 19-045 WATER AND SEWER
SUPPLIES”. Vendors do not need to come to the opening, but are welcome, if so desired. At the
opening, the name of responding Vendor will be identified. No other information will be provided.
The responding Vendors will be listed on the RFP website with 24 hours.
Please note electronic copies of Attachment C – Pricing Sheet must be submitted using FLASH
DRIVE and must be in EXCEL FORMAT ONLY.
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