06/05/2026: RFP for Washington Firehouse HVAC Replacement

Agency:	Tarrytown village
State:	New York
Type of Government:	State & Local
NAICS Category:	238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date:	Jun 5, 2026
Due Date:	Jun 10, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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2026-06 Washington Firehouse HVAC Replacement

V I l l a g e of T A R R Y T O W N

One Depot Plaza, Tarrytown, New York 10591-3199

REQUEST FOR PROPOSAL #2026-06

Washington Firehouse HVAC Replacement

Tarrytown, NY 10591

__________________________________________________________________________________

Bidders are requested to submit proposals for the replacement of (1) existing HVAC unit at the

Washington Engine Company 78 Firehouse, 157 White Plains Road (Route 119), Tarrytown NY 10591. All

work shall be performed in accordance with all Federal, State and County and Local regulations.

PART 1 – GENERAL

A. Information - Request for Proposal:

Issued by:

Village of Tarrytown

Engineering Department

One Depot Plaza

Tarrytown, NY 10591

Bid Due Date & Time:

Submit to:

Email, mail, or deliver:

June 10, 2026 by 2:00 p.m.

Krissy Gilligan, RMC, Village Clerk

kgilligan@tarrytownny.gov

Tarrytown Village Hall - Village Clerk

One Depot Plaza

Tarrytown, NY 10591

Figure 1: Project Location

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2026-06 Washington Firehouse HVAC Replacement

The Village of Tarrytown is an Equal Opportunity Employer. Bidders shall comply with all Federal,

State and Local hiring practices.

The Village of Tarrytown reserves the right to accept or reject any or all proposals, or portions of a

proposal, if deemed in the best interest of the Village of Tarrytown.

All prospective bidders can arrange to independently review the existing conditions prior to

submitting a proposal. Access to the Washington Firehouse is to be coordinated with Donato R.

Pennella, P.E., Village Engineer at (914) 631-3668 or dpennella@tarrytownny.gov Monday to Friday

between the hours of 9:00am and 3:00pm.

The contract, if awarded, will be to the lowest responsive/responsible bidder(s) in part or in whole who

meet(s) all the terms of the specifications or on the basis of Best Value in a manner consistent with all

applicable provisions of General Municipal Law 103 and NYS Finance Law.

The fee shall be a lump sum for complete replacement of (1) existing HVAC unit servicing the second

floor of the building, including removal of the existing unit and installation of two independent

systems of equal or greater capacity to the existing ready for use. Open-ended hourly fees or

percentages of fees are not acceptable. Village of Tarrytown is Tax Exempt.

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2026-06 Washington Firehouse HVAC Replacement

PART 2 – SCOPE OF WORK

A. Provide all labor, products and equipment to restore function to the second-floor HVAC system at

the Washington Engine Firehouse. The existing York H1RA090 unit servicing the second-floor is to

be removed from the attic and disposed of properly. Supply and install new equivalent sized HVAC

units (2) including but not limited to controls, condenser, ducts, and air-handling unit. See Figure

2 and Figure 3 for photographs of the existing HVAC unit in the attic. See Pages 4 and 5 for existing

design drawings and for existing as-built drawings. Equipment in attic level must be installed using

the existing access opening approximately, 20” x 36”. Any additional requirements to fit the

equipment through the existing opening must be included in the bid; no additional compensation

will be made to bring the equipment to the attic level. The proposed units must serve two

independent areas utilizing the existing ductwork and controlled with two independent

thermostats. All equipment must be as manufactured by Trane matching the combined existing

cooling capacity of 7.5 tons or better. The existing ancillary controls must be properly removed

and/or terminated. New line sets must be run along the same path to the attic level and concealed.

The bid proposal must include all electrical work from the electrical panel and control wiring

required to provide independent systems.

Figure 2: Photograph of existing HVAC unit

Figure 3: Photograph of existing HVAC unit.

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2026-06 Washington Firehouse HVAC Replacement

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2026-06 Washington Firehouse HVAC Replacement

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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