CITY OF CARROLLTON
SPECIFICATIONS/REQUIREMENTS & CONTRACT DOCUMENTS
VETERANS MEMORIAL PLAZA
RFP # 19-016
TUESDAY, APRIL 2, 2019
11:30 AM (CST)
NON-MANDATORY PRE-PROPOSAL MEETING:
THURSDAY, MARCH 21, 2019
JOSEY RANCH PARK AT SOUTH END OF LIBRARY
1700 KELLER SPRINGS ROAD,
CARROLLTON, TEXAS 75006
GENERAL CONSTRUCTION CONTRACT INDEX
RFP 19-016 VETERANS MEMORIAL PLAZA
Advertisement/Notice for Bids
Proposal of Bidders
Instructions to Bidders
Exhibits and Attachment
Contractor’s Qualification Information
Qualification Statement of Bidder
RFP Reference Sheet
Reference Statement of Bidders Surety
Bidder’s Release of Qualification Information
Bidder’s List of Proposed Subcontractors
Bidder’s List of Proposed Equipment
Agreement by Bidder
Conflict of Interest Questionnaire
Certificate of Interested Parties Form 1295
Contractor’s Bid Bond
All Construction Activities must comply with the North Central Texas Council of Governments
Standard Specifications for Public Works Construction and the current City of Carrollton General
Design Standards. Contractor must obtain copies of the latest General Design Standards from the City.
These Guidelines, Amendments and Standard Details may also be obtained from the City of
Carrollton website at: http://www.cityofcarrollton.com/index.aspx?page=802
ADVERTISEMENT & NOTICE TO BIDDERS
Request for Propsals will be received by the City of Carrollton at the office of Patty Helms, Purchasing Manager,
Carrollton City Hall Building, 1945 E. Jackson Road, Carrollton, Texas 75006-1790 or via email provided a digital
signature is included, until the hour 11:30am on the 2nd day of April 2019; at which time bids duly delivered and
submitted will be considered for supplying the following:
REQUEST FOR PROPOSAL FOR VETERANS MEMORIAL PLAZA
This project is for the constructing of a Veterans Memorial Plaza that will generally include the items listed. All
earthwork, construction, labor, materials, testing, and associated activities necessary for a plaza constructed of
colored concrete flatwork and foundations, brick pavers, split face blocks and planting beds.
Project is known as the “Veterans Memorial Plaza” located at 1700 Keller Springs Road, (southeast corner
of library) Carrollton, Texas, 75006 for the CITY.
The submitted bids will be publicly opened on Tuesday, April 2, 2019 the place designated for the submission
of bids. The successful Bidder must furnish a Payment Bond and a Performance Bond in the amount of 100%
of the contract price from an approved Surety Company holding a permit from the State of Texas, to act as Surety
and acceptable (according to the latest list of companies holding certificates of approval by the State Board of
Insurance under 7.19-1 of the Texas Insurance Code). The successful bidder must also be able to show evidence
that it is authorized to do business in the State of Texas prior to executing the contract.
All responders must submit a Bid Bond on the city form based on 5% of respondent’s bid total
All blanks on the Pricing Sheets must be completed and all subtotal and total prices must be stated in both script
and figures where indicated. The City of Carrollton (“City”) reserves the right to reject any or all rfp/bids and to
waive formalities. In case of ambiguity or lack of clearness in stating the price in the bids the City reserves the
right to consider the most advantageous construction thereof, or to reject the bid. Unreasonable or unbalanced
unit price will be considered sufficient cause of rejection of any bid or bids.
Bidders shall have performed at least three (3) projects with a similar scope of work within the past five
years. Bidders are expected to inspect the site of the work and to inform themselves regarding local
conditions and conditions under which the work is to be done. Attention is called to the provisions of the
Acts of the 43rd Legislature of the State of Texas and subsequent amendments concerning the wage scale
and payment of prevailing wages specified. Prevailing wage rate will be established by the City of Carrollton
for this project. All bidders must comply with the rules and regulations for the Americans with Disabilities Act
Any request for proposals received after stated closing time will be returned unopened. If request for
proposals are sent by mail to the Purchasing Manager, the proposer shall be responsible for actual
delivery of the request for proposal to the Purchasing Manager before the advertised date and hour for
opening of request for proposals. If mail is delayed by the postal service, courier service, an internet
service provider or in the internal mail system of the City of Carrollton beyond the date and hour set for
the request for proposal opening, request for proposals thus delayed will not be considered and will be
ADVERTISEMENT & NOTICE TO BIDDERS– PAGE 2 OF 2
Instructions to Bidders, Proposal Forms, Specifications, Plans, Exhibits, Attachment and Contract Documents
may be examined without charge at https://www.cityofcarrollton.com/departments/departments-a-
f/finance/purchasing/current-bids and at the office of the Purchasing Manager, City Hall, 1945 E. Jackson Road,
Carrollton, Texas 75006-1790.
Information concerning the RFP specifications may be obtained by emailing Daniel Gregg, Capital
Improvement Project Coordinator, 972-466-9888 via email firstname.lastname@example.org. Please be sure
to copy email@example.com on any and all correspondence.
Information on the bid process/procedures may be obtained from Patricia Helms, Purchasing Manager at
(972) 466-3115 or firstname.lastname@example.org.
Until the final award by the city of Carrollton, said City reserves the right to reject any and/or all bids, to waive
technicalities, to re-advertise, to proceed otherwise when the best interests of said City will be realized hereby. Bids
will be submitted sealed and plainly marked with the date and time of opening.
The City of Carrollton Municipal Building is wheelchair accessible. To request a reasonable accommodation needed
for bid/ request for proposal openings for a disability need, please contact the Purchasing Office 72 hours in advance
at (972) 466-3133.
CITY OF CARROLLTON, TEXAS
Patricia Helms, Purchasing Manager
Sunday, March 17, 2019 & Sunday, March 24, 2019
Tuesday, April 2, 2019 @ 11:30 AM
Thursday, March 21, 2019 @ 10:00 AM
Josey Ranch Sports Complex (Southeast Corner of library)
1700 Keller Springs Road
Carrollton, Texas 75006
PROPOSAL OF BIDDERS
The following bid is made for furnishing the materials/services for the city of Carrollton, Texas.
The undersigned declares that the amount and nature of the materials/services required is understood and that this
proposal is in strict accordance with the requirements of the RFP and is a part of this bid, and that there will at no
time be a misunderstanding as to the intent of the specifications or conditions to be overcome or pleaded after the
bids are opened.
The proposer shall not discriminate on the basis of race, color, national origin, or sex in the award and performance
of any Department of Transportation (DOT)-assisted contract or in the administration of its Disadvantaged
Business Enterprise (DBE) program or the requirements 49 CFR part 26. The proposer shall take all-necessary
and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT-
assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is
incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to
carry out its terms shall be treated as a violation of this agreement. Upon notification to the recipient of its failure
to carry out its approved program, the Department may impose sanctions as provided for under 49 CFR part 26
and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud
Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.).
Further, pursuant to City of Carrollton Ordinance No. 3896, Contractor shall not discriminate against any
individual due to age, race, sex, religion, national origin, sexual orientation, gender identity, pregnancy, or
The undersigned hereby proposes to furnish any supplies or equipment necessary for this bid/rfp, F.O.B.
Carrollton, Texas, freight pre-paid at the unit prices quoted herein after notice of bid award. The undersigned
affirms that they are duly authorized to execute this contract that this company, corporation, firm, partnership or
individual and has not prepared this bid in collusion with any other bidder, and that the contents of this bid as to
prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or
agent to any other person engaged in this type of business prior to the official opening of this type of business
prior to the official opening of this bid.
Texas Government Code §2270.002 forbids Texas government entities from contracting with any company that
excludes or boycotts Israel, or will do so doing the term of a contract. Also, Texas Government Code §2252.152
prohibits Texas governments from contracting with companies who do business with Iran, Sudan, or foreign
terrorist organizations. If Bidder or Bidder’s company boycotts Israel or will boycott Israel during the contract,
does business with Iran, Sudan, a terrorist organization, or is an organization listed with the Texas Comptroller
pursuant to Chapter 2252 of the Texas Government Code, you must disclose this in your bid response and provide
details of such business.
In addition, the Vendor who wins a bid award must guarantee that they will not employ a subcontractor in the
performance of the bid award who falls under either law. Submission of a bid proposal shall be deemed an
affirmative statement that Bidder does not and will not boycott Israel, and Bidder does not and will contract with
Iran, Sudan, or any terrorist organization. If you need to provide the city any detail regarding these new laws,
please attach details as needed.
Please sign on the line below as verification that your company is not excluded from contracting with the city
of Carrollton by either Texas law, and will remain in compliance with all of the above for the term of the bid