RFP for Tractor with Boom Mounted Mower

City of La Marque
1111 Bayou Road
La Marque, Texas 77568
REQUEST FOR PROPOSALS (RFP)
COMPETITIVE PROCUREMENT FOR
GENERAL SERVICES, SUPPLIES, AND/OR EQUIPMENT
This RFP is being supported
by federal award number [RCP-056096]
allocated to the
City of La Marque
under the
American Rescue Plan Act (ARPA)
Coronavirus State and Local Fiscal Recovery Funds (SLFRF)
by the U.S. Department of the Treasury
Prepared By: Department of Public Works

Procurement Reference #2485
American Rescue Plan Act (ARPA)
Request for Proposals (RFP)
Date: March 11, 2026
Re: Request for Proposals (RFP) for one (1) 2025 Tractor with Boom Mounted Mower funded with Coronavirus
State and Local Fiscal Recovery Funds (SLFRF) Allocated Under the American Rescue Plan Act (ARPA)
Dear Vendor:
The City of La Marque, hereinafter called "Entity", has received an allocation of American Rescue Plan Act (ARPA)
funds, and is issuing a Request for Proposals (RFP) for a general purchases and supplies contract. The item(s)
are being solicited to assist the Entity in completing and implementing programs and/or projects funded with
its allocation of ARPA funds.
The Sole Point of Contact for this solicitation may provide information regarding this RFP. Refer to the Schedule
of Events and Selection Summary in Section 1 of this document for response details.
Respondent is responsible for ensuring that their RFP response is received in a timely manner and that it
contains all elements of the RFP, including all required forms and any addendums issued. Respondent should
complete the Solicitation Response Cover Sheet/Acknowledgement of Addenda/Submission Checklist contained
in Attachment A and all other requirements identified in the RFP. RFP responses received after the deadline will
not be opened and therefore not evaluated or considered for award, regardless of whether or not the delay was
outside the control of the submitting provider. The City of La Marque reserves the right to negotiate with
providers submitting timely responses in accordance with state and federal procurement requirements, to
reject any and all bids, and to select multiple respondents if it deems it's in the best interest of the Entity and/or
desires to do so.
The Entity is an Affirmative Action/Equal Opportunity Employer. Minority Business Enterprises, Small Business
Enterprises, Women Business Enterprises, and Labor Surplus Area firms are encouraged to submit bids.
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CONTENTS PAGE
AMERICAN RESCUE PLAN ACT (ARPA) REQUEST FOR PROPOSALS (RFP) 2
REQUEST FOR PROPOSALS - GENERAL INFORMATION 4
SECTION 1 - SCHEDULE OF EVENTS AND SELECTION SUMMARY 4
SECTION 2 - INTRODUCTION AND GENERAL CONDITIONS 6
SECTION 3 - SCOPE OF WORK/TECHNICAL SPECIFICATIONS 9
SECTION 4 - EVALUATION CRITERIA 12
SECTION 5 - RESPONSE SUBMISSION REQUIREMENTS 14
LIST OF EXHIBITS 16
EXHIBIT A: PROJECT SCOPE OF WORK 17
EXHIBIT B: REQUIRED CONTRACT PROVISIONS 18
EXHIBIT C: OTHER RELEVANT INFORMATION/SPECIAL CONDITIONS 31
LIST OF ATTACHMENTS A THROUGH L 32
ATTACHMENT A: SOLICITATION RESPONSE COVER SHEET/ACKNOWLEDGEMENT OF 33
ADDENDA/SUBMISSION CHECKLIST
ATTACHMENT B: PRICING SHEET 35
ATTACHMENT C: SYSTEM FOR AWARD MANAGEMENT (SAM.GOV) RECORD SEARCH 36
ATTACHMENT D: CUSTOMER/CLIENT REFERENCES 38
ATTACHMENT E: CERTIFICATE OF INSURANCE (IF APPLICABLE) 41
ATTACHMENT F: ETHICS AND CONFLICT OF INTEREST ACKNOWLEDGEMENT 42
ATTACHMENT G: STATEMENT OF CONFLICTS OF INTEREST (IF ANY) 43
ATTACHMENT H: CONFLICT OF INTEREST QUESTIONNAIRE FORM (CIQ) 44
ATTACHMENT I: DISCLOSURE OF LOBBYING ACTIVITIES SF-LLL CERTIFICATION 46
ATTACHMENT J: TEC CERTIFICATE OF INTERESTED PARTIES (FORM 1295) 48
ATTACHMENT K: BIDDER'S CERTIFICATION 49
ATTACHMENT L: NON-COLLUSION AFFIDAVIT 50
APPENDIX I - SAMPLE CONTRACT 51
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REQUEST FOR PROPOSALS - GENERAL INFORMATION
SECTION 1 - SCHEDULE OF EVENTS AND SELECTION SUMMARY
1.1 SCHEDULE OF EVENTS - ALL DATES ARE TENTATIVE
1.1.1 The Entity reserves the right to change dates at any time. At the sole discretion of the Entity,
events listed in Section 1 are subject to scheduling changes and cancellation. The Entity will
make public any changes to the stated schedule.
1.1.2 All requests, questions, or other communication about this solicitation shall be made in writing
and addressed to the Entity's Sole Point of Contact listed in the Schedule of Events + Response
Requirements that follow. Only the Sole Point of Contact may be contacted regarding required
elements for this RFP.
1.1.3 Respondent must review all documents and information in the Exhibits section and complete
the required documents in the Attachments section. The completed Attachments, including
the signed Pricing Sheet, must be contained within the Proposal Response and submitted to
the Point of Contact listed in the Schedule of Events + Response Requirements that follow.
SCHEDULE OF EVENTS + RESPONSE REQUIREMENTS
SCHEDULE OF EVENTS
RFP NOTICE DATE: March 11, 2026
VENDOR QUESTIONS DUE: March 25, 2026, 10:00 AM
QUESTIONS ANSWERED BY: Close of Business - April 1, 2026
MANDATORY PRE-PROPOSAL
CONFERENCE:
The Entity shall reject responses None
submitted by firms that do not attend
the mandatory pre-proposal
conference.
MANDATORY SITE VISIT :
The Entity shall reject responses None
submitted by firms that do not attend
the mandatory site visit.
PROPOSAL DUE DATE: April 8, 2026, 10:00 AM
ADDRESS: 1109-B Bayou Road, La Marque, Texas 77568
ESTIMATED AWARD DATE: April 27, 2026
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RESPONSE REQUIREMENTS
QUESTIONS & ANSWERS ONLY - SOLE POINT OF CONTACT
The Entity will allow written questions and requests for clarification of this solicitation. Questions
must be submitted by email to the Sole Point of Contact listed below. Respondents' names will be
removed from questions in any responses released.
SOLE POINT OF CONTACT NAME: City Clerk
ADDRESS: 1111 Bayou Road, La Marque, TX 77568
EMAIL: bids@cityoflamarque.org
PHONE: (409) 938-9259
DELIVERY OF RESPONSE PROPOSAL - POINT OF CONTACT
For email delivery, the Subject Line of the email should include Respondent's Name, RFP number,
and time/due date of RFP and completed response and all attachments emailed to the following
point of contact:
NAME: City Clerk
TITLE: City Clerk
EMAIL ADDRESS: N/A
If mailed or hand-delivered, sealed proposals (an original and 3 copies) should be submitted on the
original forms provided. Each response must be sealed and should be placed in a properly identified
envelope with Respondent's Name, RFP number, and time/due date of RFP.
For mail or hand-delivery, deliver response and all attachments to:
NAME: City Clerk
TITLE: City Clerk
ADDRESS: 1111 Bayou Road, La Marque, Texas 77568
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1.2 SELECTION OF RESPONDENT(S)
1.2.1 The Entity intends to select Respondent(s) that best meet the needs of the Entity and that provide the
best overall value. The Entity reserves the right to award multiple contracts from the finalist pool of
successful Respondent(s). Respondents will be rated and ranked according to the evaluation criteria
set forth below. The Entity intends to enter into negotiations with the top-ranked Respondent (i.e., the
most highly qualified) and attempt to negotiate a fair and reasonable price; if negotiations fail, the
Entity shall formally end negotiations with that respondent and attempt to negotiate with the next
most highly qualified provider. The Entity shall proceed in like manner until it has contracted with a
sufficient number of providers to respond to the identified scope of work.
1.2.2 The Entity reserves the right to check references on any projects performed by the Respondent,
whether provided by the Respondent or known by the Entity.
1.2.3 The Entity is not required to accept the lowest cost proposal.
1.2.4 The Entity may make such investigation as deemed necessary to determine the ability of the
Respondent to perform the work, and the Respondent shall furnish to the Entity all such information
by the date specified by the Entity.
1.2.5 The Entity may conduct such investigations as it deems necessary or appropriate to assist in the
evaluation of any RFP response and to establish the responsibility, qualifications, and financial ability
of the Respondent, their proposed subcontractors, and other persons or organizations submitted
within a Respondent's response to do the work to the Entity's satisfaction within the prescribed time.
1.2.6 The Entity reserves the right to conduct interviews of short-listed Respondent(s) prior to making a final
selection.
1.2.7 The Entity reserves the right to contact references as deemed necessary to complete its analysis.
See SECTION 4 - EVALUATION CRITERIA, for additional information on how Respondents will be evaluated
and selected.
SECTION 2 - INTRODUCTION AND GENERAL CONDITIONS
2.1 GENERAL DESCRIPTION OF THE SCOPE OF WORK (SOW) - SEE SECTION 3 AND EXHIBIT A FOR SOW
DETAILS
The Entity has received an allocation of American Rescue Plan Act (ARPA) funds and is issuing a Request for
Proposals (RFP) for a general purchases and supplies contract. The item(s) are being solicited to assist the
Entity in completing and implementing programs and/or projects funded with its allocation of ARPA funds.
This solicitation includes purchase of:
2.1.1 General Description: One (1) 2025 Tractor with Boom Mounted Mower
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2.1.2 The scope of work includes all labor, materials, goods and/or services necessary to provide the
purchased items, including any installation specified in Exhibit A. The respondent shall submit a
written copy of all warranty information prior to final acceptance by Entity.
2.1.3 REFERENCED BRAND EXAMPLE: Catalogs, brand names or manufacturer's references are
descriptive only and indicate type and quality desired. Proposals on brands of like nature and
quality will be considered. If proposing other than the referenced brands/model number,
Respondent must show manufacturer, brand or trade name, product number and provide
complete descriptive information of product offered and include with response. Failure to take
exception to specifications or reference data will require Respondent to furnish specified brand
names, numbers, etc.
2.2 CONSIDERATION OF AWARD
To be considered for award, Respondents must adhere to the requirements, when applicable to Vendors,
as set forth in Exhibit B, the ARPA Required Provisions, and provide all other required information and
documentation as set forth in this solicitation.
2.3 CONTRACT AWARD
The Entity may award a Firm Fixed Price Contract. A Respondent's proposal must be responsive to this
solicitation and include all required documents as instructed in the solicitation and listed in the Solicitation
Response Cover Sheet/Acknowledgement of Addenda/Submission Checklist (Attachment A).
2.4 TERM OF PURCHASE CONTRACT
The Contract or Purchase Order shall be effective upon date of execution (signed by the Entity designee),
shall contain terms and conditions for the purchase, including delivery date and delivery location, and shall
expire upon delivery and final acceptance by the Entity. A sample contract is available for review at
Appendix I.
2.5 BID ACCEPTANCE
2.5.1 Proposals must be received, time stamped or otherwise acknowledged before the specified hour and
date. Late submittals WILL NOT be considered under any circumstances. The Entity will not be held
responsible for any solicitation response that is mishandled prior to receipt by the Entity. The Entity
will not be responsible for any technical issues that result in late delivery, inappropriately identified
documents, or other submission error that may lead to disqualification (including substantive or
administrative) or nonreceipt of the Respondent's response.
2.5.2 The Entity reserves the right to accept or reject any and all proposals, to accept any proposal deemed
advantageous and to waive irregularity in the proposals. By submitting a response, the Respondent
acknowledges and will adhere to all specifications as stated within this procurement packet.
2.5.3 Proposals CANNOT be altered or amended after the due date. Any alterations made before the due
time must be initialed by Respondent or authorized agent. No response may be withdrawn after due
date without approval and based on a written acceptable reason.
2.5.4 The Entity reserves the right to revise or amend the specifications prior to the due date. Such
revisions or amendments, if any, will be announced by amendments or addendums to these
specifications. Copies of such amendments or addendums so issued will be posted to the Entity's
bidding websites. If Respondent demonstrates just reason for a change, the Entity must have at least
five (5) working days' notice prior to submission due date.
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2.5.5 In the event that Respondent finds discrepancies in or omissions from the specifications or other
documents or be in doubt as to their meaning, Respondent should at once notify the Entity Sole Point
of Contact and obtain clarification prior to submitting a response.
2.5.6 All Respondents must meet or exceed the minimum specifications to be considered a valid response.
The Entity reserves the right to accept or reject all or any part of any response, waive minor
technicalities and award the contract either to the lowest responsible Respondent or to the
Respondent who provides goods or services at the best value for the Entity.
2.5.7 The Respondent agrees to protect the Entity from claims involving infringement of patents or
copyrights.
PROPRIETARY OR CONFIDENTIAL INFORMATION; TEXAS PUBLIC INFORMATION ACT: Any proprietary,
trade secret, or otherwise confidential information Respondent includes in its Proposal must be
clearly labeled as proprietary or confidential information, and Respondent must identify the specific
exception to disclosure in the Public Information Act (PIA). Merely making a blanket claim that the
entire Proposal is protected from disclosure because it contains some proprietary information is not
acceptable and shall make the entire Proposal subject to release under the PIA. Any information which
is not clearly identified as proprietary or confidential shall be deemed to be subject to disclosure
pursuant to the PIA.
Information, documentation, and other material in connection with this Response or any resulting
Contract may be subject to public disclosure under the Texas PIA, Chapter 552 of the Texas Gov't
Code.
2.5.8 There is no guarantee a contract will be awarded. The Entity reserves the right to cancel this RFP at
any time.
2.5.9 All proposals become public documents and are subject to public review (upon request and as
allowed by law). The submission of an RFP response will constitute representation by the Respondent
that it understands and has complied with the requirements of the RFP. Submission of a response
indicates the RFP information provided was sufficient in scope and detail to convey understanding
of anticipated terms and conditions for performance of the work.
2.5.10 RFP Respondents assume all costs of preparation of the proposal. RFP responses become the
property of the Entity.
2.6 PROHIBITED COMMUNICATION
On issuance of this solicitation, except for the written inquiries described in Section 2.6 above, the Entity, its
representative(s), or partners will not answer any questions or otherwise discuss the contents of this
solicitation with any potential respondent. This restriction does not preclude discussions between affected
parties for the purposes of conducting business unrelated to this solicitation. Failure to comply with these
requirements may result in disqualification of respondent's solicitation response.
2.7 TERMINATION CONDITIONS
See Contract at Appendix I for Termination Conditions.
2.7.1 FAILURE TO ENTER INTO A CONTRACT
Should the Selected Respondent ("Vendor"), to whom the contract is awarded, fail to enter into a
contract within twenty-one (21) business days, the Entity may then, at its option, retain the Vendor's
bid deposit/bond (if required) and accept the bid of the next lowest responsible bidder.
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SECTION 3 - SCOPE OF WORK/TECHNICAL SPECIFICATIONS
3.1 MINIMUM REQUIREMENTS
3.1.1 The selected Vendor shall have no convictions or civil judgments preceding nor thereafter this
solicitation rendered against Respondent for 1) commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state or local)
transaction or contract under a public transaction; 2) violation of federal or state antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property.
3.1.2 The selected Vendor shall not ever have been indicted for or otherwise criminally or civilly
charged by a government entity (federal, state, or local) with commission of any of the offenses
enumerated above.
3.1.3 Where applicable, Vendor's staff must meet and maintain current certifications and or licensure
requirements as mandated by state law or the appropriate licensing authority.
3.1.4 Vendor must not be debarred at the time of response submission, and prior to award of a
contract. The System for Award Management (SAM.gov) and the Texas Comptroller's Debarred
Vendor List will be checked to ensure the Vendor is not excluded from contract participation at
the federal level. If the Vendor is debarred, the Vendor's proposal will not be evaluated.
3.2 SCOPE OF SERVICES Construct
3.2.1 The required products or services shall be provided in accordance with attached Exhibits:
* Exhibit A: Project Scope of Work
* Exhibit B: ARPA Required Provisions
* Exhibit C: Other Relevant Information
3.2.2 Work Orders
During the term of any contract awarded, the Entity may request the Vendor to perform certain
tasks as described in the scope, subject to a specific work order authorization. All work
authorizations shall be in writing, signed by all parties, and shall include a scope of services, a list
of tasks to be performed, a time schedule, a list of deliverables and such other information or
special conditions as may be necessary for the work requested.
3.2.3 Condition of Product: New Equipment ONLY; NO re-manufactured or "gray market" items. All
items must be covered by the manufacturer's warranty. The unit(s) shall be made ready for
continuous operation upon delivery. Respondent is cautioned that any unit delivered to the FOB
point that does not meet specifications in every aspect will not be accepted.
3.2.4 All Parts: All parts not specifically mentioned which are necessary for the unit to be complete
and ready for operation or which are normally furnished as standard equipment shall be
furnished by the vendor. All parts shall conform in strength, quality, and workmanship to the
accepted standards of the industry.
3.2.5 Manuals: Manuals containing illustrated parts list and operating and service instructions for the
units shall be delivered with units. Manuals shall outline all necessary service and operating
instructions for the units delivered and provide necessary warning and safety precautions.
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3.2.6 Warranty Requirements: The units shall be warranted against defects in material and
workmanship for a standard manufacturer's warranty and shall cover 100% parts and labor for
the units. Vendor shall furnish warranty and a list of warrantied repair companies to the Entity at
time of delivery. The warranty begins on the date the units are determined to meet specifications
and accepted by the Entity.
3.3 DELIVERY AND ACCEPTANCE
3.3.1 Freight Charges: Shipping shall be Free on Board (FOB) destination; therefore, unit prices must
include all shipping, handling, fuel surcharges, and delivery fees.
3.3.2 Delivery Schedule: Recommended delivery not to exceed 120 calendar days from date of
award; delivery terms may be a factor in determining award. Respondent must contact the
Entity point of contact to schedule delivery date and time. Respondent shall provide a
minimum forty-eight (48) hours' notice prior to delivery.
3.4 DELIVERY CONTACT(S): Respondent shall contact the Entity for delivery a minimum of one (1) week
in advance to coordinate delivery.
Delivery Contact Name: City Clerk
Phone: (409) 938-9259
Email: bids@cityoflamarque.org
3.5 REGISTRATION AND TITLING (when applicable): Permanent registration and titling will be performed
by the Entity. DO NOT REGISTER ITEM. Respondent shall supply, as applicable, dealer's tag for item
for sixty (60) days from date of delivery. The original Certificate of Origin (COO) or Manufacturer's
Statement of Origin (MSO) as well as the most current version of TXDMV Form 130U or Application
for Texas Title with signature shall be submitted with an invoice to the Entity.
3.6 DELIVERY DELAYS: If delay is foreseen, Respondent shall give written notice to the Entity and must
keep the Entity advised of status of order at all times. Default in promised Delivery Days After Receipt
of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Entity to
cancel contract/Purchase Order.
3.7 COMPLIANT PRODUCTS: Delivery does not occur until the Respondent delivers products, materials,
or services in full compliance with the specifications to Entity's FOB destination, unless delivery is
specifically accepted, in whole or in part, by the Entity. Providing products, materials, or services
which do not meet all specification requirements does not constitute delivery. Entity reserves the right
to require new delivery or a refund in the event that materials or products not meeting specifications
are discovered after payment has been made. NO SUBSTITUTIONS PERMITTED WITHOUT WRITTEN
APPROVAL OF THE ENTITY.
3.8 ACCEPTANCE: All equipment ordered will be subject to acceptance inspection and performance
testing upon receipt. Acceptance inspection and performance testing will not take more than five (5)
working days, weather permitting. Respondent will be notified within this time frame of any units not
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