RFP for Sobriety Treatment and Recovery Team (START)

Agency:	Buncombe County
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Mar 21, 2024
Due Date:	Apr 11, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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BUNCOMBE COUNTY

Request for Proposal - Reposted

Sobriety Treatment and Recovery Team (START)

Date of Issue: March 21,2024

Proposal Submission Deadline: April 11, 2024

At 3:00PM, ET

TABLE OF CONTENTS

1.0 PURPOSE AND BACKGROUND

2.0 GENERAL INFORMATION

2.1 REQUEST FOR PROPOSAL DOCUMENT

2.2 NOTICE REGARDING RFP TERMS AND CONDITIONS

2.3 RFP SCHEDULE

2.4 PROPOSAL QUESTIONS

2.5 PROPOSAL SUBMITTAL

2.6 PROPOSAL CONTENTS

3.0 METHOD OF AWARD AND EVALUATION

3.1 METHOD OF AWARD

3.2 EVALUATION CRITERIA

4.0 REQUIREMENTS

4.1 CONTRACT TERM

4.2 PRICING

4.3 VENDOR EXPERIENCE

4.4 VENDOR’S REPRESENTATIONS

5.0 SCOPE OF WORK

6.0 GENERAL TERMS AND CONDITIONS

1.0 PURPOSE AND BACKGROUND

Buncombe County’s Health and Human Services seeks an organization to assist in expanding and facilitating its

Sobriety Treatment and Recovery Team (START).

Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto.

2.0 GENERAL INFORMATION

2.1 REQUEST FOR PROPOSAL DOCUMENT

The RFP is comprised of the base RFP document, any attachments, and any addenda released before Contract award.

All attachments and addenda released for this RFP in advance of any Contract award are incorporated herein by

reference.

2.2 NOTICE REGARDING RFP TERMS AND CONDITIONS

It shall be the Vendor’s responsibility to read the Instructions, the County’s terms and conditions, all relevant exhibits and

attachments, and any other components made a part of this RFP and comply with all requirements and specifications

herein. Vendors also are responsible for obtaining and complying with all addenda and other changes that may be

issued in connection with this RFP.

If Vendors have questions, issues, or exceptions regarding any term, condition, or other component within this RFP,

those must be submitted as questions in accordance with the instructions in Section 2.5 PROPOSAL QUESTIONS. If

the County determines that any changes will be made as a result of the questions asked, then such decisions will be

communicated in the form of an RFP addendum. The County may also elect to leave open the possibility for later

negotiation and amendment of specific provisions of the Contract that have been addressed during the question and

answer period. Other than through this process, the County rejects and will not be required to evaluate or consider any

additional or modified terms and conditions submitted with Vendor’s proposal. This applies to any language appearing

in or attached to the document as part of the Vendor’s proposal that purports to vary any terms and conditions or Vendors’

instructions herein or to render the proposal non-binding or subject to further negotiation. Vendor’s proposal shall

constitute a firm offer. By execution and delivery of this RFP Response, the Vendor agrees that any additional or

modified terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect, and

will be disregarded. Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute

sufficient grounds to reject Vendor’s proposal as nonresponsive.

2.3 RFP SCHEDULE

The table below shows the intended schedule for this RFP. The County will make every effort to adhere to this schedule.

Event

Issue RFP

Submit Written Questions

Provide Response to Questions

Submit Proposals

Contract Award

Contract Effective Date

Responsibility

County

Vendor

County

Vendor

County

Date and Time

03/21/2024

03/28/2024 5:00PM

04/04/2024

04/11/2024 3:00PM

07/01/2024

2.4 PROPOSAL QUESTIONS

Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the

best proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by

the above due date.

Written questions shall be emailed to nina.alexander@buncombecounty.org by the date and time specified above.

Vendors should enter “RFP START Questions” as the subject for the email. Questions submittals should include a

reference to the applicable RFP section.

Questions received prior to the submission deadline date, the County’s response, and any additional terms deemed

necessary by the County will be posted in the form of an addendum. No information, instruction or advice provided orally

or informally by any Buncombe County personnel, whether made in response to a question or otherwise in connection

with this RFP, shall be considered authoritative or binding.

2.5 PROPOSAL SUBMITTAL

Proposals will be received until 3:00PM, 04/11/2024. All proposals may be submitted electronically submitted via email

and properly identified with the title RFP START.

Proposals may b e emailed to:

Nina Alexander, Procurement Agent

E-mail: Nina.alexander@buncombecounty.org

The County’s capacity for email attachments is 9mb. It is the bidder’s responsibility to ensure the proposal is received

prior to the proposal acceptance time. Late proposals will not be accepted. The County reserves the right to accept

or reject all or any part of any proposal, waive informalities and award the contract to best serve the interest of the

County. It is the responsibility of the applicant that their proposal is received. Receipt of proposals can be verified by

calling 828-250-4154.

2.6 PROPOSAL CONTENTS

Vendors shall populate all attachments of this RFP that require the Vendor to provide information and include an

authorized signature where requested. Vendor RFP responses shall include the following items and those attachments

should be arranged in the following order:

a) Cover Letter

b) Title Page: Include the company name, address, phone number and authorized representative.

c) Describe the background, experience, and capabilities of your firm as it relates to the Scope of Work outlined in

the RFP.

d) Identify all subcontractors you intend to use for the proposed scope of work. For each subcontractor listed,

proposers shall indicate 1.) What products and/or services are to be supplied by that subcontractor and; 2.) What

percentage of the overall scope of work that subcontractor will perform.

e) List at least 3 client references public and private of similar size for whom you have provided services in the past

three years. Provide telephone numbers and contact names for references.

f) Provide specific costs for services

g) Each Vendor shall submit with its proposal the name, address, and telephone number of the person(s) with

authority to bind the firm and answer questions or provide clarification concerning the firm's proposal.

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS

3.1 METHOD OF AWARD

All qualified proposals will be evaluated, and awards will be made to the Vendor(s) meeting the RFP requirements and

best fits the needs of the County.

Buncombe County reserves the right to reject any and/or all submittals, and to waive defects, technicalities and/or

irregularities in any submittal. The County reserves the right to finalize a contract with one or more firms based on all

factors involved in the written qualification submittal without further discussion or interviews.

Proposals will generally be evaluated according to completeness, content, and experience with similar projects, ability

of the Vendor and its staff, and cost.

Vendors are cautioned that this is a request for offers, not an offer or request to contract, and the County reserves the

unqualified right to reject any and all offers at any time if such rejection is deemed to be in the best interest of the County.

3.2 EVALUATION CRITERIA

Following the deadline for submittals, a selection committee will review the submitted proposals. The selection

committee will review, analyze, and rank all submittals based on their response to the information requested. The

selection process will include the following criteria in the evaluation of proposals. These criteria are not necessarily listed

in order of importance.

• Experience with similar programs

• Capability

• Cost

4.0 REQUIREMENTS

4.1 CONTRACT TERM

The Contract shall have an initial term of one (1) year, beginning on the date of contract award (the “Effective Date”),

with the expected begin date of July 1, 2024.

4.2 PRICING

Proposal price shall constitute the total cost to Buyer for complete performance in accordance with the requirements and

specifications herein, including all applicable charges handling, administrative and other similar fees. Vendor shall not

invoice for any amounts not specifically allowed for in this RFP.

4.3 VENDOR EXPERIENCE

In its Proposal, Vendor shall demonstrate experience with public and/or private sector clients with similar or greater size

and complexity to Buncombe County. Vendor shall provide information as to the qualifications and experience of all

executive, managerial, legal, and professional personnel to be assigned to this project, including citing experience with

similar projects and the responsibilities to be assigned to each person.

4.4 VENDOR’S REPRESENTATIONS

a) Vendor warrants that qualified personnel shall provide Services under this Contract in a professional manner.

“Professional manner” means that the personnel performing the Services will possess the skill and competence

consistent with the prevailing business standards in the industry. Vendor agrees that it will not enter any agreement

with a third party that may abridge any rights of the County under this Contract. Vendor will serve as the prime

contractor under this Contract and shall be responsible for the performance and payment of all subcontractor(s) that

may be approved by the County. Names of any third party Vendors or subcontractors of Vendor may appear for

purposes of convenience in Contract documents; and shall not limit Vendor’s obligations hereunder. Vendor will

retain executive representation for functional and technical expertise as needed in order to incorporate any work by

third party subcontractor(s).

b) If any Services, deliverables, functions, or responsibilities not specifically described in this Contract are required for

Vendor’s proper performance, provision and delivery of the service and deliverables under this Contract, or are an

File Name	Size	Type	Date & Time Added
RFP for Sobriety Treatment and Recovery Team (START)	391 KB		03/21/2024 11:04 AM

RFP for Sobriety Treatment and Recovery Team (START)

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