RFP for Security Guard Services at BREC's Baton Rouge Zoo

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	561612 - Security Guards and Patrol Services
Posted Date:	Oct 29, 2025
Due Date:	Dec 2, 2025
Solicitation No:	123457-RFP240
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

REQUEST FOR PROPOSAL

FOR

SECURITY GUARD SERVICES

AT BREC’S BATON ROUGE ZOO

Solicitation No.: 240

Proposal Opening Date: December 2, 2025

Proposal Opening Time: 11:00 AM

BREC

Recreation and Park Commission

for the Parish of East Baton Rouge

NOTE TO PROPOSERS:

1) Submit the separate set of Proposal Forms with all required information as your

Proposal.

2) Retain the complete set of Specifications and Contract Documents for your file.

TABLE OF CONTENTS

PART I. ADMINISTRATIVE AND GENERAL INFORMATION

1.1 Background ..........................................................................................................................1

1.1.1 Purpose ........................................................................................................................

1.1.2 Goals and Objectives ....................................................................................................

1.2 Definitions..............................................................................................................................

1.3 Schedule of Events .................................................................................................................

1.4 Proposal Submittal.................................................................................................................

1.5 Proposal Response Format....................................................................................................

1.5.1 Number of Response Copies ........................................................................................

1.5.2 Legibility/Clarity..........................................................................................................

1.6 Confidential Information, Trade Secrets, Proprietary Information ......................................

1.7 Proposal Clarifications Prior to Submittal ...........................................................................

1.7.1 Pre-proposal Conference ............................................................................................

1.7.2 Proposer Inquiry Period .............................................................................................

1.8 Errors and Omissions in Proposal .......................................................................................

1.9 Proposal Guarantee...............................................................................................................

1.10 Performance Bond .................................................................................................................

1.11 Changes, Addenda, Withdrawals ...........................................................................................

1.12 Withdrawal of Proposal.........................................................................................................

1.13 Material in the RFP ...............................................................................................................

1.14 Waiver of Administrative Informalities..................................................................................

1.15 Proposal Rejection.................................................................................................................

1.16 Ownership of Proposal ..........................................................................................................

1.17 Cost of Offer Preparation ......................................................................................................

1.18 Non-negotiable Contract Terms ............................................................................................

1.19 Taxes ......................................................................................................................................

1.20 Proposal Validity ...................................................................................................................

1.21 Prime Contractor Responsibilities.........................................................................................

1.21.1 Corporation Requirements..........................................................................................

1.22 Use of Subcontractors............................................................................................................

1.23 Written or Oral Discussions/Presentations ...........................................................................

1.24 Acceptance of Proposal Content............................................................................................

1.25 Evaluation and Selection ......................................................................................................

1.26 Contract Negotiations............................................................................................................

1.27 Contract Award and Execution..............................................................................................

1.28 Notice of Intent to Award .......................................................................................................

1.29 Right to Prohibit Award.........................................................................................................

1.30 Debriefings.............................................................................................................................

1.31 Insurance Requirements.........................................................................................................

1.32 Subcontractor Insurance........................................................................................................

1.33 Indemnification ......................................................................................................................

PART I. ADMINISTRATIVE AND GENERAL INFORMATION (Continued)

1.34 Fidelity Bond Requirements...................................................................................................

1.35 Payment for Services..............................................................................................................

1.36 Termination............................................................................................................................

1.36.1 Termination of this Agreement for Cause ...................................................................

1.36.2 Termination of this Agreement for Convenience ........................................................

1.36.3 Termination for Lack of Appropriated Funds..............................................................

1.37 Assignment ...............................................................................................................................

1.38 No Guarantee of Quantities ...................................................................................................

1.39 Audit of Records.....................................................................................................................

1.40 Civil Rights Compliance ........................................................................................................

1.41 Record Retention....................................................................................................................

1.42 Record Ownership .................................................................................................................

1.43 Content of Contract/Order of Precedence .............................................................................

1.44 Contract Changes ..................................................................................................................

1.45 Substitution of Personnel .......................................................................................................

1.46 Governing Law.......................................................................................................................

1.47 Claims or Controversies ........................................................................................................

1.48 Proposer’s Certification of OMB A-133 Compliance ...........................................................

PART II. SCOPE OF WORK/SERVICES

2.1 Scope of Work/Services..........................................................................................................

2.2 Period of Agreement ..............................................................................................................

2.3 Price Schedule .......................................................................................................................

2.4 Deliverables ...........................................................................................................................

2.5 Location .................................................................................................................................

2.6 Proposal Elements .................................................................................................................

2.6.1 Financial ......................................................................................................................

2.6.2 Technical......................................................................................................................

PART III. EVALUATION

3.1 Financial Proposal (Minimum Value of Points)....................................................................

3.2 Technical Proposal (Value of Points)....................................................................................

PART IV. PERFORMANCE STANDARDS

4.1 Performance Requirements....................................................................................................

4.2 Performance Measurement/Evaluation .................................................................................

PART V. FEDERAL CLAUSES

REQUEST FOR PROPOSAL

FOR

SECURITY GUARD SERVICES AT BREC’S BATON ROUGE ZOO

PART I. ADMINISTRATIVE AND GENERAL INFORMATION

______________________________________________________________________

1.1 Background

The Recreation and Parks Commission for the Parish of East Baton Rouge (BREC) operates and manages 186

parks including BREC’s Baton Rouge Zoo. The Baton Rouge Zoo, located in BREC’s 660 acres Greenwood

Park, opened on Easter Sunday 1970. The Zoo is a place where people connect with animals, including tigers,

giraffes, rhinos and alligators. The Realm of the Tiger, Flamingo Cove, Giants of the Islands, Safari Playground,

L'aquarium de Louisiane, and KidsZoo exhibits offer fun and education for all ages. The Zoo operates and

manages 147 acres, with a 2019 operating budget over $7 million and a staff of over 100 employees. The Zoo’s

peak season is the Spring (March/April) due largely to temperate weather & school field trips. However, other

peak times circulate around the large-scale community events such Boo at the Zoo in October & Zippity Zoo Fest

in April. Offering a moderate entry fee at $10 for adults & teens, $8.50 for seniors and $7 for children ages 2-12,

the Zoo averages around 225,000 visitors annually. The Zoo has wrapped up its initial multi-step construction

project complete with a new entry building located in Greenwood Community Park as well as numerous animal

exhibit renovations and additions.

1.1.1 Purpose

The purpose of this Request for Proposal (RFP) is to obtain competitive proposals as allowed by BREC governing

statutes, ordinances, resolutions and policies from bona fide, qualified proposers who are interested in providing

Security Guard Services at BREC’s Baton Rouge Zoo.

1.1.2 Goals and Objectives

BREC desires to enter into an agreement with a qualified contractor to provide licensed security guard

services for BREC’s Baton Rouge Zoo.

1.2 Definitions

A. Shall- The term “shall” denotes mandatory requirements.

B. Must- The terms “must” denotes mandatory requirements.

C. May- The term “may” denotes an advisory or permissible action.

D. Should- The term “should” denote desirable.

E. Contractor- Any person having a contract with a governmental body.

F. Agency- Any department, commission, council, board, office, bureau, committee, institution, agency,

government, corporation, or other establishment of BREC authorized to participate in any contract resulting from

this solicitation.

G. BREC- Recreation and Park Commission for the Parish of East Baton Rouge

1.3 Schedule of Events

Item

RFP advertised in the newspaper and posted to

LaPAC

RFP emailed or mailed to prospective

proposers

Pre-Proposal Conference (if applicable)

Deadline to receive written inquiries

Deadline to answer written inquiries

Proposal Opening Date (deadline for

submitting proposals)

Presentations & Discussions (if applicable)

Notice of Intent to Award announcement and

14-day protest period begins, on or about

Contract Execution on or About

Anticipated Schedule

October 29, 2025

Not Applicable

November 10, 2025

November 17, 2025

December 2, 2025

Not applicable

To be scheduled (approx. 2-4 weeks after # 5-6

Upon Issuance of #7

NOTE: BREC reserves the right to revise this schedule. Revisions, if any, before the Proposal Submission

Deadline will be formalized by the issuance of an addendum to the RFP.

1.4 Proposal Submittal

This RFP is available in PDF format or in printed form by submitting a written request to the RFP Contact. (See

Section 1.7.2 for this RFP contact)

All proposals shall be received by Purchasing no later than the date and time shown in the Schedule of Events.

Important - - Clearly mark outside of envelope, box or package with the following information and format:

Χ Proposal Name: Request for Proposal – Security Guard Services at BREC’s Baton Rouge Zoo

Χ Solicitation No.

240

Χ Proposal Opening Date & Time : December 2, 2025 at 11:00 AM CST

Proposers are hereby advised that the U. S. Postal Service does not make deliveries to our physical location.

Proposals may be delivered by hand or courier service to our physical location at:

BREC

Recreation and Park Commission for the Parish of East Baton Rouge

6201 Florida Blvd.

Baton Rouge, LA 70806

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Number	Description	Date Issued	Bid Open Date/Time
123457-RFP240	RFP for Security Guard Services at BREC's Baton Rouge Zoo Original: 123457-RFP240	10/29/2025	12/02/2025 11:00:00 AM CT

Department	Non State - BREC
Section	Finance
Dept Code	123457
Contact	Lori Foreman
Address	6201 Florida Blvd. Baton Rouge, LA 70806
Phone	225-272-9200, Ext. 1522
Fax	225-273-6406
Email	Lori.Foreman@brec.org

RFP for Security Guard Services at BREC's Baton Rouge Zoo

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also