RFP for 2024 Roadside Vegetative Management

Agency:	Coweta County
State:	Georgia
Type of Government:	State & Local
NAICS Category:	115310 - Support Activities for Forestry
Posted Date:	Feb 5, 2024
Due Date:	Feb 26, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Complete RFP here

The County of Coweta, Georgia invites qualified firms to submit proposals for approximately 300 to 325 miles of Vegetative Roadside Management for Chemical Mowing.

Scope:

The specification, bid sheets and conditions are attached.
Vendors that submit a proposal may request to be present at opening or will be notified at a later date of the bid results. All proposals must be submitted to the Coweta County Road Department, Attention: Ryan Phillips, Director, 70 Selt Road, Newnan, Georgia 30263. Any proposals submitted after the time and date specified, or submitted in a manner other than that which is specified, will not be accepted. Vendor shall submit completed immigration compliance forms O.C.G.A. § 50-36-1(3) (2) Affidavit and Contractor Affidavit under O.C.G.A. §13-10-91(b) (1)
Proposals shall be submitted on or before, February 26, 2024, by 1:45 PM. This is a sealed bid and the outside of the envelope should be clearly marked “2024 ROADSIDE VEGETATIVE MANAGEMENT CHEMICAL MOWING PROPOSAL”. Bids will be opened and read aloud at 2:00 PM at the Coweta County Commission Chambers located at 37 Perry Street.

Other Matters:

Invoices should be mailed to Coweta County Public Works, 70 Selt Road, Newnan, Georgia 30263.
The County’s staff contact person is Ryan Phillips.
The Coweta County Board of Commissioners reserves the right to reject any and all bids.

Complete RFP here

Attachment Preview

Ryan Phillips

70 Selt Road

Newnan, GA 30263

rphillips@coweta.ga.us

www.coweta.ga.us

770-683-7623

fax - 770-252-6419

2024 Proposal Request

For Roadside Vegetative Management Chemical Mowing

The County of Coweta, Georgia invites qualified firms to submit proposals for approximately 300 to 325 miles of

Vegetative Roadside Management for Chemical Mowing.

Scope:

(a.) The specification, bid sheets and conditions are attached.

(b.) Vendors that submit a proposal may request to be present at opening or will be notified at a

later date of the bid results. All proposals must be submitted to the Coweta County Road Department,

Attention: Ryan Phillips, Director, 70 Selt Road, Newnan, Georgia 30263. Any proposals submitted after

the time and date specified, or submitted in a manner other than that which is specified, will not be

accepted. Vendor shall submit completed immigration compliance forms O.C.G.A. § 50-36-1(3) (2)

Affidavit and Contractor Affidavit under O.C.G.A. §13-10-91(b) (1)

(c.) Proposals shall be submitted on or before, February 26, 2024, by 1:45 PM. This is a sealed bid and the

outside of the envelope should be clearly marked “2024 ROADSIDE VEGETATIVE MANAGEMENT

CHEMICAL MOWING PROPOSAL”. Bids will be opened and read aloud at 2:00 PM at the Coweta County

Commission Chambers located at 37 Perry Street.

Other Matters:

(a.) Invoices should be mailed to Coweta County Public Works, 70 Selt Road, Newnan,

Georgia 30263.

(b.) The County’s staff contact person is Ryan Phillips.

(c.) The Coweta County Board of Commissioners reserves the right to reject any and all bids.

Respectfully,

Ryan Phillips

Director, Road Department

Roadside Vegetative Management Specifications

2024 Chemical Mowing Season

Page 1 of 6

1.0 Scope of Work

1.1 The application of specific herbicides on roadside to control and/or inhibit growth and seed

head formation of weeds, fescue, and Bahia grass in order to reduce mowing and trimming

requirements while allowing for Bermuda grass release. The goal is to keep the overall height

of the grass to 8-12 inches or less. A no-brown out program is required.

2.0 Areas to Be Treated

2.1 Paved roadsides

2.2 Specific for Coweta County -

Spraying approximately 300 to 325 miles of paved roads. 15’-0” from edge of the pavement on

both sides of the road.

3.0 Timing of Herbicide Applications

3.1 Paved Roads

1st – February to March (first two weeks)

2nd - May to June

3rd – August to Sept

4.0 Herbicide Selection

4.1 There will be no substituting herbicides.

Application(s)

Herbicide

Rates/Acres

Round 1 Pre-emergent

1. Accord XRTII

8 oz.

2. Milestone VM

3 ½ oz.

Round 2 Post emergent 1. Plateau

4 oz.

2. Milestone VM

3 ½ oz.

3. Surfactant

6 oz.

4. Drift Agent

1.25 oz.

Round 3 Post emergent 1. Plateau

4 oz.

2. Surfactant

6 oz.

3. Drift Agent

1.25 oz.

5.0 Application Equipment

5.1 Paved roads - must be able to spray up to 15 ft. horizontally as well as 10-15 ft. vertically from

the edge of the pavement using a chemical injection system. No herbicides are to be mixed in

the water tank only drift control agent and surfactant. The sprayer will inject herbicides into

spray stream, and be adjusted for speed and swath variance by computer controller, such as a

Tasc6300 made by Mid-tech, a radar mounted on the bed of the required to convey travel

speed to the computer. Computer must tabulate acres sprayed, herbicide applied in fluid

ounce and distance traveled. Spray rig must be truck mounted, must use boomless spray

nozzles, and be able to spray at 10 M.P.H. or faster. Truck sprayer must be 1,000 gallons or

larger. Spray apparatus must have been in use for at least one year. Equipment must be able

to pull water from a fire hydrant, and having a backwash preventive system (air gap) in place.

5.2

Contractor’s spray equipment must be inspected and approved by Coweta County Water

Authority before removing water from County water system prior to each round. Water

Department also asks for a Deposit.

Page 2 of 6

Roadside Vegetative Management Specifications

2024 Chemical Mowing Season

6.0 Regulations

6.1 Contractor must maintain $1,000,000.00 liability insurance along with Workers Compensation

and present certificates of insurance with bid proposal. A Performance Bond will be required

for the total amount of the contract. (Approved Contractor only.)

6.2 Contractor must provide a minimum of three (3) references of previous roadside work.

6.3 Contractor must submit completed Contractors Affidavit and Agreement that complies with

O.C.G.A.13-10-91.

6.4 Contractor must comply with OSHA, EPA AND State Department of Agriculture regulations and

standards.

6.5 Contractor must have a current Georgia pesticides contractor’s license and have had one for at

least one (1) year prior to submitting a bid proposal. A hard copy of these licenses must be

submitted with bid proposal.

6.6 Herbicide applicator must provide herbicide label and MSDS to the Road Superintendent prior

to each application round. Superintendent will inspect spray tank and herbicide containers

prior to each round.

6.7 Herbicide manager must have a least five years’ experience in herbicide application, and be

currently licensed in the category of Turf and Ornamentals Aquatics and Right-of-Way

management. Copies of licenses must be submitted with bid proposal.

6.8 The herbicide applicator must have at least three (3) years’ experience with Public Road right of

way herbicide application.

6.9 The herbicide applicator must have a valid Commercial Driver’s License with hazardous material

endorsement, and a current State of Georgia Applicators licenses. A copy of the licenses must

be submitted with bid proposal.

6.10 Contractor will contact Road Department each day to give a list of roads that have been

sprayed the previous day.

6.11 Contractor will let Road Department know location and amount of water removed from County

water system daily.

6.12 Applicator shall keep a daily log and note the route, date, applicator’s name, herbicide used,

weather conditions, and amount of water used, and submitted to the County upon completion

of each application round.

7.0 Safety

7.1 Roadside – Contractor shall keep at least two strobe orange lights or an orange flashing arrow

board in operation while vehicle is spraying.

7.2 Contractor shall have a chemical spill plan, and the spray truck will have spill cleanup kit on

board.

7.3 If wind is greater than 10-15 M.P.H., and/or rainfall within 6 hours before or after spraying,

spraying must cease until weather conditions are more favorable.

7.4 Contractor to be fully responsible for chemical storage, handling and container disposal.

7.5 Contractor to be fully responsible for any damage as a result of off—site drift to any dominate

perennial grass.

8.0 History/References

8.1 Contractor to provide the Herbicide Manager and Applicator experience history.

8.2 Reference list

Page 3 of 6

Coweta County 2024 Roadside Vegetative Management

Herbicide Manager and Herbicide Applicator Experience/History

8.1 History/Experience

Please list experience and current licenses for each of the below, also a copy of current Licenses and

Documentation as outlined in Section 6.5 and 6.7 should be submitted with the bid.

Herbicide Manager

Name: __________________________________________________

Experience/History:

______________________________________________________________________________

Current Licenses:

______________________________________________________________________________

Herbicide Applicator

Name: __________________________________________________

Experience/History:

______________________________________________________________________________

Current Licenses:

______________________________________________________________________________

2024 Coweta County Roadside Vegetative Management

Vendor Reference List

Page 4 of 6

8.2 References

Company: _________________________________________________________________________

Contact: _________________________________________________________________________

Phone #: _________________________________________________________________________