RFP for PORT and Jail Diversion and Reentry

Agency:	Buncombe County
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services
Posted Date:	Jan 30, 2024
Due Date:	Feb 29, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

BUNCOMBE COUNTY

Request for Proposal

PORT and Jail Diversion and Reentry

Date of Issue: 01/29/2024

Proposal Submission Deadline: 02/29/2024

At 3:00 PM ET

TABLE OF CONTENTS

1.0 PURPOSE AND BACKGROUND

2.0 GENERAL INFORMATION

2.1 REQUEST FOR PROPOSAL DOCUMENT

2.2 NOTICE REGARDING RFP TERMS AND CONDITIONS

2.3 RFP SCHEDULE

2.4 PROPOSAL QUESTIONS

2.5 PROPOSAL SUBMITTAL

2.6 PROPOSAL CONTENTS

3.0 METHOD OF AWARD AND EVALUATION

3.1 METHOD OF AWARD

3.2 EVALUATION CRITERIA

4.0 REQUIREMENTS

4.1 CONTRACT TERM

4.2 PRICING

4.3 VENDOR EXPERIENCE

4.4 VENDOR’S REPRESENTATIONS

5.0 SCOPE OF WORK

6.0 GENERAL TERMS AND CONDITIONS

1.0 PURPOSE AND BACKGROUND

Buncombe County seeks proposals to provide a continuum of care to enhance public safety by reducing recidivism

and fatal overdoses. The components are grouped by service area to include: Justice Service’s Jail Diversion

and Community Re-entry Team and then Emergency Service’s Post Overdose Response Team (PORT) Peer

Supports and Licensed Clinicians.

You may submit a proposal for one service area or for the full continuum of services. Proposals for any service

area must include all activities within that service area. (See Section 5.0 Scope of Work.)

Individuals who have been released from incarceration or have a history of non-fatal overdose are at a higher risk of

fatal overdose. Fatal overdoses not only affect the victim, but also negatively impact the health, safety and well-being

of individuals, families, neighborhoods, and the community at large. By offering support and care linkage to those who

have recently experienced an overdose or are returning to the community after incarceration, there is a greater

likelihood of treatment engagement and risk reduction. Buncombe County seeks to continue and improve services

currently available to enhance public safety by reducing recidivism and fatal overdoses.

Buncombe County and its partners deliver a robust continuum of justice related services including the Justice

Resource Center, as well as several programs located in the judicial complex and community. In Buncombe County

Justice Services department offers a wide variety of services, including three Treatment Courts, Pre-Trial Services,

and Diversion Services. The portfolio of services for justice involved individuals spans across the spectrum of justice

involvement: prevention; pre-arrest diversion; jail re-entry; pre-trial diversion; treatment courts; re-entry; and offender

services.

In late 2020, Buncombe County established a Post Overdose Response Team. The Post Overdose Response Team

follows up with a person who has recently overdosed, typically (e.g. within 24-72 hours of the overdose) to provide

support, education, and connections to needed resources. PORT programs are a great opportunity to build

relationships with people who use drugs in the community and create connections to offer a variety of wraparound

health and social services, even if that connection occurs at a later time. These programs can be a lifesaving

touchpoint for people who are often marginalized by society.

Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto.

2.0 GENERAL INFORMATION

2.1 REQUEST FOR PROPOSAL DOCUMENT

The RFP is comprised of the base RFP document, any attachments, and any addenda released before Contract award.

All attachments and addenda released for this RFP in advance of any Contract award are incorporated herein by

reference.

2.2 NOTICE REGARDING RFP TERMS AND CONDITIONS

It shall be the Vendor’s responsibility to read the Instructions, the County’s terms and conditions, all relevant exhibits and

attachments, and any other components made a part of this RFP and comply with all requirements and specifications

herein. Vendors also are responsible for obtaining and complying with all addenda and other changes that may be

issued in connection with this RFP.

If Vendors have questions, issues, or exceptions regarding any term, condition, or other component within this RFP,

those must be submitted as questions in accordance with the instructions in Section 2.5 PROPOSAL QUESTIONS. If

the County determines that any changes will be made as a result of the questions asked, then such decisions will be

communicated in the form of an RFP addendum. The County may also elect to leave open the possibility for later

negotiation and amendment of specific provisions of the Contract that have been addressed during the question and

answer period. Other than through this process, the County rejects and will not be required to evaluate or consider any

additional or modified terms and conditions submitted with Vendor’s proposal. This applies to any language appearing

in or attached to the document as part of the Vendor’s proposal that purports to vary any terms and conditions or Vendors’

instructions herein or to render the proposal non-binding or subject to further negotiation. Vendor’s proposal shall

constitute a firm offer. By execution and delivery of this RFP Response, the Vendor agrees that any additional or

modified terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect, and

will be disregarded. Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute

sufficient grounds to reject Vendor’s proposal as nonresponsive.

2.3 RFP SCHEDULE

The table below shows the intended schedule for this RFP. The County will make every effort to adhere to this schedule.

Event

Issue RFP

Pre-proposal meeting (Optional)

Submit Written Questions

Provide Response to Questions

Submit Proposals

Contract Award

Contract Effective Date

Responsibility

County

Vendor

County

Vendor

County

Date and Time

1/29/2024

2/9/2024 at 1:00 pm via Teams

2/16/2024 at 5:00 pm

2/20/2024

02/29/2024 at 3:00 pm

03/15/2024

07/01/2024

2.4 PRE-SUBMITTAL MEETING

A non-mandatory pre-proposal meeting on 2/9/2024 at 1:00 pm via Teams. The intention of this meeting is to provide

interested parties an opportunity to learn about the details of the project and to ask questions.

This will be a Virtual Teams meeting – please take the time to ensure that your computer works with Teams in

advance of the meeting linked below.

Microsoft Teams meeting

Join on your computer, mobile app or room device.

Click here to join the meeting

Meeting ID: 268 137 298 956

Passcode: RB4VpW

Download Teams | Join on the web

Or call in (audio only)

+1 980-729-7744,,406645597# United States, Charlotte

Phone Conference ID: 406 645 597#

Find a local number | Reset PIN

2.5 PROPOSAL QUESTIONS

Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the

best proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by

the above due date.

Written questions shall be emailed to nina.alexander@buncombecounty.org by the date and time specified above.

Vendors should enter “RFP PORT and Jail Diversion and Reentry Questions” as the subject for the email. Question

submittals should include a reference to the applicable RFP section.

Questions received prior to the submission deadline date, the County’s response, and any additional terms deemed

necessary by the County will be posted in the form of an addendum. No information, instruction or advice provided orally

or informally by any Buncombe County personnel, whether made in response to a question or otherwise in connection

with this RFP, shall be considered authoritative or binding.

2.5 PROPOSAL SUBMITTAL

Proposals will be received until 3:00 PM, 02/29/2024. All proposals may be submitted electronically submitted via

email and properly identified with the title RFP “RFP PORT and Jail Diversion and Reentry Proposal.”

Proposals may b e emailed to: Nina.alexander@buncombecounty.org

The County’s capacity for email attachments is 9mb. It is the bidder’s responsibility to ensure the proposal is received

prior to the proposal acceptance time. Late proposals will not be accepted. The County reserves the right to accept

or reject all or any part of any proposal, waive informalities and award the contract to best serve the interest of the

County. It is the responsibility of the applicant that their proposal is received. Receipt of proposals can be verified by

calling 828-250-4311.

2.6 PROPOSAL CONTENTS

Vendors shall populate all attachments of this RFP that require the Vendor to provide information and include an

authorized signature where requested. Vendor RFP responses shall include the following items and those attachments

should be arranged in the following order:

a) Cover Letter

b) Title Page: Include the company name, address, phone number and authorized representative with authority to

bind the firm and answer questions or provide clarification concerning the firm's proposal.

c) List at least 3 client references, preferably of similar size, for whom you have provided services in the past three

years. Provide telephone numbers and contact names for references.

d) Project Name: Name of Project.

e) Service Area Proposal: Choices – Jail Diversion, Community Re-entry Team; PORT Licensed Clinicians; PORT

Peer Supports

f) Agency Overview: Provide a brief description of your agency and its role in the community. Describe the

background, experience, and capabilities of your agency as it relates to the Scope of Work outlined in the RFP.

Explain your agency’s capacity to begin providing services starting July 1st, 2024.

g) Approach: Which service area(s) are you proposing to deliver? Describe your proposed structure for delivering the

services, including how the program will be incorporated into your overall agency. If this is a collaborative

application, list the partner applicants and proposed roles in delivering core services.

h) Staffing structure: List the positions (current and/or new) that will be engaged in the delivery of services under this

proposal and describe the professional qualifications of those positions.

i) Experience working with justice-involved individuals, substance use, mental health, and crisis response:

Describe your track record for providing similar services or in working with a similar population.

j) Agency services: What services does your agency currently provide that could be leveraged in support of this

program?

k) Partnerships: Describe existing partnerships your organization has in this community and how your organization

will leverage those partnerships to meet the needs of this population. Include both formal and informal partnerships

and explain the structure.

l) Data and Evaluation: Describe the data collection and quality assurance measures you will use to assure ongoing,

effective tracking of contract requirements and outcomes. Also explain how performance indicators will impact

program practices and decision-making.

File Name	Size	Type	Date & Time Added
RFP for PORT and Jail Diversion and Reentry	463 KB		01/30/2024 8:07 AM

RFP for PORT and Jail Diversion and Reentry

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also