RFP 2018-084 For Pilot Shared Mobility System

Agency: City of Waco
State: Texas
Type of Government: State & Local
Posted Date: Dec 26, 2018
Due Date: Jan 18, 2019
Solicitation No: RFP 2018-084
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RFP 2018-084 For Pilot Shared Mobility System

The City of Waco (City) is seeking the services of a shared mobility Vendor with demonstrated experience in establishing, operating, and installing shared mobility systems, for the purposes of establishing a pilot shared mobility program in the Downtown, Elm Avenue, and Uptown areas. Responses to this solicitation must be received at the office of Purchasing Department by 2:00 PM (Central Time) on January 18, 2019.

RFP For Pilot Shared Mobility System

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City of Waco, Texas
Request for Proposal
RFP No. 2018-084
Proposal for Pilot Shared Mobility System
Issue Date: December 21, 2018
Closing Date & Time: January 18, 2019 at 2:00 p.m.
Opening Date & Time: January 18, 2019 at 2:01 p.m.
RFQ Opening Location: Purchasing Services Office, 1415 N. 4th Street, Waco, Texas
For Information Contact: Tim Cubos, Purchasing Services, 254-750-6616
Pre-submittal Meeting Location: Not Required
Purchasing Services
Post Office Box 2570
Waco, Texas 76702-2570
Telephone 254 / 750-6616
Fax 254 / 750-8063
Register Interest form
Schedule for Solicitation for Competitive Sealed Proposal
II. Contact with City of Waco
III. Definitions
IV. Requested Services
V. Request For Proposals – Submission And Award Procedures
A. Services/Products Bid Forms
1) Detailed Scope of Services
2) Additional Background, Information or Requirements
B. Contract Requirements
1) City of Waco General Terms and Conditions
2) Additional Terms for Services
3) Insurance & Indemnification Requirements
4) HP1295 Information Sheet
5) Protest Procedure
C. Forms to Complete and Return
1) Submission of Bid/Proposal and Acknowledgment of Addenda
2) Business Identification Form
3) Conflict of Interest Questionnaire (CIQ form)
4) Disclosure of Relationships with City Council/Officers (City Charter)
5) Litigation Disclosure
6) Minority/Women Owned Business
7) Certification Regarding Debarment
8) Noncollusion Affidavit
9) Resident Certification
10) Texas Public Information Act
11) Drugfree Work Place Act Certification
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City of Waco, Texas
RFP No. 2018-084
Proposal for Pilot Shared Mobility System
You have received a copy of the above described Request document. If you
would like to register your interest in this project so that you will receive any
future notices or addenda concerning the project, please fill in the information
requested below and fax this page to 254-750-8063. You may also scan this
page and email to: ccubos@wacotx.gov
Name of Contact Person(s):
Telephone: _________________________________________ Fax:_________________________________
Mailing Address:
It is your responsibility to complete and return this form to the City. Failure to do so
will result in your not receiving notices and addenda related to this project from the
City of Waco.
Notices and addenda are posted on the City’s website and can be accessed at:
City of Waco Purchasing Services
Post Office Box 2570
Waco, Texas 76702-2570
Telephone 254 / 750-6616
Fax 254 / 750-8063
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I. Schedule for Solicitation Competitive Sealed Proposal
The proposed schedule of events is tentative and may be modified throughout the selection process
at the discretion of the City of Waco.
Issuance of the RFP
Deadline for questions in 5:00 p.m.
Bids due by 2:00 p.m.
Evaluation of submission
Establish final ranking of proposals
December 21, 2018
January 4, 2019
January 18, 2019
January 18 to February 2, 2019
February 2, 2019
Tentatively, the final selection decision will be made and proposers will be notified of award by
February 2, 2019. This schedule is subject to change by the City.
II. Contact with City of Waco
The contact person for this solicitation process is: Tim Cubos, Purchasing Agent who can be
reached at:
Email: ccubos@wacotx.gov Telephone: (254) 750-6616 Fax: (254) 750-8063
Questions concerning the solicitation must be submitted to contact person in writing on or before
date shown in the schedule above.
Via U.S. Mail:
City of Waco Purchasing Services
Attn: Tim Cubos, Purchasing Agent
P.O. Box 2570
Waco, Texas 76702-2570
Via Delivery Services/Personal Delivery :
City of Waco Purchasing Services
Attn: Tim Cubos, Purchasing Agent
1415 North 4th Street
Waco, Texas 76707
NOTE: US Mail does NOT deliver to street address
Contact with someone other than the Purchasing Agent listed above, or his/her designated
representative, at the City of Waco concerning this solicitation may be grounds for removal
from consideration.
Interpretation, modification, corrections, or changes to the solicitation documents will be made by
addenda issued by the City of Waco. Addenda will be made available http://www.waco-
texas.com/purchasing-rules.asp. Interested vendors are encouraged to return the Register
Interest form on the previous page.
A complete copy of this RFP, including information for bidders, contract forms, plans,
specifications, any bond forms, and any other contract documents related to this project, may
be obtained on at www.waco-texas.com/bids.asp
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III. Definitions
The following definitions apply to this document and the transaction between the City and the
selected submitter unless otherwise designated in the context. Terms, which are singular, may
include multiple, where applicable and when in the best interests of the City:
(1) “City” means and refers to the City of Waco, Texas.
(2) “Company” or “Firm” means and refers to any submitter, whether such submitter be a
sole proprietor, corporation, company, partnership, company, or any other entity legally
defined or recognized under the laws of the State of Texas.
(3) “Proposal” or “Submission” refers to a response submitted to an RFP.
(4) “Project Review Committee” means a committee established by the City to review and
score the submitted Proposals. The Committee may be composed of City of Waco staff,
City Councilmembers, or their designees, or other individuals selected to serve on the
committee by the City.
(5) “RFP” means and refers to this Request for Proposals.
(6) “Selected submission” means and refers to the submission sent to the City of Waco by
the Selected Firm.
(7) “Selected Firm” means the firm who is selected by the City and to whom the City
Council/City Manager awards a contract for the services or commodities requested in
this solicitation.
(8) “Solicitation” means an RFP issued by the City Waco seeking products or services
described in the document.
(9) “Submitter” or “Vendor” or “Proposer” or “Contractor” or “Bidder” means a firm that
submits a response to a solicitation either on behalf of only itself, or on behalf of itself
partnered with one or more other firms.
(10) “Contract documents” includes the RFP and all of the Appendices attached to the RFP.
(11) “Day” means a calendar day unless otherwise specifically defined.
(12) “Bicycle” or “Bike” or “Pedal Bike” means a device that a person may ride and that is
propelled by human power and has two tandem wheels.
(13) “Adaptive Bike” or “Accessible Bike” includes bikes that may have more than two
wheels and is designed for use by a person with reduced mobility.
(14) “Electric Bicycle” or “E-Bike” means a Bike designed to be propelled by an electric
motor (less than 750 watts or 1 h.p.), exclusively or in combination with the application
of human power; cannot attain a speed of more than 20 miles per hour without the
application of human power; and does not exceed a weight of 100 pounds.
(15) “Electric Scooter” or “E-Scooter” means a device with at least two wheels in contact
with the ground during operation; a braking system capable of stopping the device
under typical operating conditions; a gas or electric motor not exceeding 40 cubic
centimeters; a deck designed to allow a person to stand or sit while operating the
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